[OSGeo-Conf] FOSS4G 2014 Bid Q&A Period

[Jeroen Ticheler]

Thanks Darrell for the quick responses. With Swag I wanted to suggest you try to find sponsors to cover those expenses instead of budgeting for them out of registration income. That said, the sponsoring estimate is quite modest in your proposal (and funny with all the names and amounts in the potential sponsor listing ;-)
Cheers,
Jeroen

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Op 3 jul. 2013 om 01:25 heeft Darrell Fuhriman <darrell at garnix.org> het volgende geschreven:

> 
> On Jul 2, 2013, at 16:00, Jeroen Ticheler <jeroen.ticheler at geocat.net> wrote:
>> 
>> - Do we have statistics on how many viewers we have / had for the AV streaming of conference presentations? I notice that in both proposals the streaming services are quite expensive (Portland 67.500$, Washington 50.000$) although I'm not sure the Washington number includes other facilities as well?
>> I think it is relevant to understand if this investment in streaming video is worth the money or that money would be better spend in another way / could lower the registration fees.
>> An option is also to record plenary presentations instead of all sessions?
> 
> I don't have numbers on that. I'll see what I can dig up.  I would however add that the added cost of streaming (versus just recording) all the sessions is probably pretty small. Obviously, if we limit the recording to just the plenaries and invited talks (we have them in the same room so the marginal expense is tiny) then the cost would be quite a bit less.
> 
> I, personally, think that having the recordings is of good value to the community, but that's just my opinion. I've gone back and watched a number of the presentations from State of the Map US that I was unable to attend – and re-watched some that I was able to attend.
> 
>> - It looks like there is an error in the formula for "Credit Card Fees (eventbrite)".
> 
> You are correct. The error should be obvious to anyone that looks, but the value in there should be $14,918. (For the record, I think eventbrite is quite expensive, and I believe we can find a cheaper option for the size of the conference we're planning.)  My apologies. 
> 
>> - Do workshop presenters receive a complementary registration for their efforts? This used to be good practice but was lost for the FOSS4G2013 conference. I see they are part of the Washington proposal :-)
> 
> I honestly don't think we thought about it. I think that would likely be covered in the 10% set aside for unpaid registrations.
> 
> And, just to be forthright about our mistakes, I realize we also neglected student registrations as well.
> 
>> - It would be nice to offer the Swag as options for sponsoring
> 
> I don't understand what you mean here.
> 
>> - It may make sense to also budget for ~650 attendees?
> 
> Attendance at Denver was ~950, IIRC, and Nottingham is on track for at least as much, I believe. Perhaps the Nottingham folks can confirm this. I think our 850 base estimate is quite reasonable.
> 
> Darrell
>