[OSGeo-Conf] FOSS4G 2014 Bid Q&A Period

[Andrew Ross]

In case it might be helpful to see/hear the quality of what I was 
talking about. Here are a few random examples from various events going 
back through time.

Case Study: Switching from Linux to FreeBSD by Paul Chvostek 
<http://youtu.be/A5rmG2j4Lk8>, Recorded at BSDCan 2013 (502 views)
Making your own maps <http://youtu.be/yctOoHoiQJ4> by Steve Singer, 
Recorded at PGCon 2012 (1600+ views)
Building GUIs with WindowBuilder <http://youtu.be/Z06v0XeqJ0U> by Eric 
Clayberg, Recorded at EclipseCon Europe 2012 (5200+ views)
Piviting to Monetize mobile hyperlocal social gamification by going 
viral in the cloud by Schuyler Erle 
<http://www.fosslc.org/drupal/content/pivoting-monetize-mobile-hyperlocal-social-gamification-going-viral-cloud>, 
Recorded at FOSS4G 2011 (7600+ views)
State of PostGIS by Paul Ramsey <http://www.fosslc.org/drupal/node/574>, 
Recorded at FOSS4G 2009 (1200+ views)

Andrew

On 07/03/2013 03:07 PM, Paul Ramsey wrote:
> Thanks for the great questions Jeroen!
> Not answering for the bidders, but noting in principle that I think
> money spent on recording is immensely useful for the community in
> general. If FOSS4G is about education and outreach, putting the talks
> online where anyone can see them is a huge part of that mission. I
> could care less about live streaming, personally, but having talks
> online, particularly shortly after the event, is a huge value IMO, and
> worthy of a budget line.
> P
>
> On Tue, Jul 2, 2013 at 4:00 PM, Jeroen Ticheler
> <jeroen.ticheler at geocat.net> wrote:
>> Dear committee member,
>> Although I'm not on the conf committee, I do have a few questions which I hope can be dealt with. They are not on the program, I hope to look into those as well, but thought I post these now. Both proposals are solid pieces of work, congratulations!
>>
>> Both submitters (and committee members):
>> - Do we have statistics on how many viewers we have / had for the AV streaming of conference presentations? I notice that in both proposals the streaming services are quite expensive (Portland 67.500$, Washington 50.000$) although I'm not sure the Washington number includes other facilities as well?
>> I think it is relevant to understand if this investment in streaming video is worth the money or that money would be better spend in another way / could lower the registration fees.
>> An option is also to record plenary presentations instead of all sessions?
>>
>> Portland:
>> - It looks like there is an error in the formula for "Credit Card Fees (eventbrite)".
>> - Do workshop presenters receive a complementary registration for their efforts? This used to be good practice but was lost for the FOSS4G2013 conference. I see they are part of the Washington proposal :-)
>> - It would be nice to offer the Swag as options for sponsoring
>> - It may make sense to also budget for ~650 attendees?
>>
>> Washington:
>> - No money for marketing
>> - Lunch and breaks seems pretty expensive at 60$ + 35$ /person/day while the conference center is very cheap. Are they part of a package deal?
>> - What happens with the net profit or loss beyond the OSGeo contribution?
>> - Operations total cost is quite high. This includes "Meeting planner fee" and EF Staff and travel. Are these two complementary? And if so, could that be simplified to reduce the operations budget?
>> - It is unfortunate a number of budget items are still TBD, making comparison with the budget of Portland more complicated.
>>
>> Cheers,
>> Jeroen
>>
>>
>> On 2 jul. 2013, at 21:10, Paul Ramsey <pramsey at cleverelephant.ca> wrote:
>>
>>> Dear conference committee members,
>>>
>>> We have received the full bid documents from Portland, OR and
>>> Washington, DC. It now fall to *you* to review those documents and ask
>>> the questions you have of the bidders.
>>>
>>> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Portland.pdf
>>> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Portland_Budget.xls
>>>
>>> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Washington.pdf
>>> http://svn.osgeo.org/osgeo/foss4g/proposals/2014/2014_Proposal_Washington_Budget.xlsx
>>>
>>> The Q&A period is very *short* so please read and question to bidders ASAP.
>>>
>>> http://wiki.osgeo.org/wiki/FOSS4G_2014_Bid_Process#Bid_Process
>>>
>>> Post your questions and look for responses on conference_dev.
>>>
>>> Yours,
>>>
>>> Paul
>>> 2014 RFP Coordinator

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