[OSGeo-Conf] FOSS4G 2016 and 2017 and 2018 Call for Hosting

[Cameron Shorter]

I'm +0 for moving the conference selection forward.
I suggest start by selecting foss4g-na in 6 months time, 
foss4g-(elsewhere) in 12 months.
If that suites people from NA, I suggest raising a motion.

On 23/12/2014 4:13 am, Eli Adam wrote:
> On Mon, Dec 22, 2014 at 5:48 AM, Steven Feldman <shfeldman at gmail.com> wrote:
>> Fair points Arnulf
>>
>> Surely the announcement requesting LoI’s can be anticipated by potential bid
>> teams who can start their venue planning etc before the official
>> announcement.
> Writing LoI's is easy and can be done years in advance or the week in
> advance.  Reserving venues with a deposit is more of a commitment.
>
>> We know 2016 is Europe, 2017 is America, 2018 is somewhere else 2019 is
>> Europe, 2020 America and 2012 is somewhere else - do teams bidding for 2017
>> onwards need any more notification than that?
> Yes, LOCs need a decision so that they can pay a deposit on their
> venue.  Most venues will not reserve without a deposit and most LOCs
> won't pay a deposit without a decision that they have been awarded the
> bid.
>
> Where is PyCon in 2017?  Oh, Portland [1], they already know far in
> advance and will be reserving venues, the same venues that FOSS4G
> might be considering.  Same for other cities and other conferences.
> The conferences that book the same venues as FOSS4G reserve 2-3 years
> in advance, for FOSS4G to have a chance at those venues we need to
> reserve on similar time frames (or rely on luck or alternate venues or
> adjust the dates).
>
>
> Best regards, Eli
>
>
> [1] http://pyfound.blogspot.com/2014/08/portland-chosen-as-pycon-20162017.html
>
>
>> ______
>> Steven
>>
>>
>> On 19 Dec 2014, at 11:52, Seven (aka Arnulf) <seven at arnulf.us> wrote:
>>
>> -----BEGIN PGP SIGNED MESSAGE-----
>> Hash: SHA1
>>
>> Steven,
>> in my experience there are several distinct phases and the very initial
>> phase of selecting a venue, coordinating with parallel events, starting
>> dialogs about co-location etc. need to be done with enough time to go.
>> This will typically be done by a small team of initial firestarters.
>>
>> Later on the team will grow and include others. The last sprint planning
>> meeting will take place just a few months prior to the conference.
>>
>> Therefore I would not think that an early CfP will result in a tired or
>> burnt-out team. It is the responsibility of the LOC chair to manage
>> accordingly (as you have brilliantly managed to) and take care that the
>> team will not be stretched too hard (...until a few weeks prior to the
>> event when the team has to go full throttle).
>>
>> Cheers,
>> Arnulf
>>
>> On 19.12.2014 08:33, Steven Feldman wrote:
>>
>> I am not sure that I agree that LOCs need or want more than 18-20
>> months notice. Whilst there may be a benefit in terms of venue
>> booking, there could be a downside in team fatigue and drop out
>>
>> For FOSS4G2013 we started thinking about the event and putting a team
>> together in September 2011. We were ready with a venue (provisional
>> booking) by the time the call for LoIs came out.
>>
>> Steven
>>
>> On 19 Dec 2014, at 01:13, Eli Adam <eadam at co.lincoln.or.us> wrote:
>>
>> Conference Committee,
>>
>> Consistent feedback from previous LOCs is "make the FOSS4G LOC
>> decision with more time before the event".  The 2016 decision is
>> slated to be made on 2015-03-01 [1].  Should we launch the 2017
>> process on 2015-03-02?  It seems that LOCs are eagerly awaiting
>> the opportunity to bid and are more than prepared once the process
>> happens.
>>
>> A LOC decision with more time before the event may also be the
>> single best way to ensure success and reduce risk.  It is also
>> super easy.  I suggest moving up the 2017 and 2018 timelines.
>> Until there are complaints from potential LOCs that the decision is
>> too early or more importantly if there are no quality bids, then I
>> think the decision can be made sooner.
>>
>> Claude, Sorry to hear that there is not suitable date availability
>> at your top choice venue.  I'm sure that if Lausanne bids it would
>> be one of several very excellent bids.  Had the bid been earlier
>> and awarded to Lasanne, I'm sure that the LOC would already be well
>> on the way to a great conference.
>>
>> Best regards, Eli
>>
>>
>> [1] http://www.osgeo.org/conference/rfp/
>>
>> _______________________________________________ Conference_dev
>> mailing list Conference_dev at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>>
>>
>>
>> - --
>> Exploring Space, Time and Mind
>> http://arnulf.us
>> -----BEGIN PGP SIGNATURE-----
>> Version: GnuPG v1.4.11 (GNU/Linux)
>>
>> iEYEARECAAYFAlSUEZoACgkQXmFKW+BJ1b3Q4ACeK9zadq5oE4s9IqhUAUm2DZT9
>> lM8AnRKDuLTKE2mWxymvfYO1ekiMVqiz
>> =l4Nu
>> -----END PGP SIGNATURE-----
>> _______________________________________________
>> Conference_dev mailing list
>> Conference_dev at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>>
>>
>>
>> _______________________________________________
>> Conference_dev mailing list
>> Conference_dev at lists.osgeo.org
>> http://lists.osgeo.org/mailman/listinfo/conference_dev
> _______________________________________________
> Conference_dev mailing list
> Conference_dev at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/conference_dev

-- 
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009

P +61 2 9009 5000,  W www.lisasoft.com,  F +61 2 9009 5099