[OSGeo-Conf] Final proposal for hosting FOSS4G 2015 in Seoul, Korea

Fri May 9 06:42:26 PDT 2014

Hi all, 

Thanks Sanghee for submitting this proposal. I am sure with the professionalism and expertise of Korea team, they will deliver not only an excellent FOSS4G 2015 conference but more importanly help build momentum for FOSS4G in Asia and beyond.

I had the privilege of meeting Sanghee and other Korean colleagues earlier this week at the Geospatial World Forum 2014 in Geneva and they had an impressive Korean Pavillion there strongly featuring Open Source GIS implementations and examples in Korea.  Well done and thanks for this.

Best wishes,

Suchith

-----Original Message-----
From: conference_dev-bounces at lists.osgeo.org [mailto:conference_dev-bounces at lists.osgeo.org] On Behalf Of Jeff McKenna
Sent: 05 May 2014 14:57
To: conference_dev at lists.osgeo.org
Subject: Re: [OSGeo-Conf] Final proposal for hosting FOSS4G 2015 in Seoul, Korea

Hello Sanghee and team,

Thank you for submitting this proposal.  I have a few questions, and I also have comments (mostly for the OSGeo Conference Committee to read), as I only a few months ago attended your FOSS4G-KR event in Seoul.

- I agree that holding the global FOSS4G in Seoul would explode FOSS4G in the whole Asia region.  That is exactly what happened for S.Africa and Sydney after their events.  I think the proposed 'FOSS4G Asia Special Session' is very important for this reason.

- the COEX venue is indeed world-class, and having attended the "Smart Geo Expo" with you a few months ago, I know how big of an event the Smart Geo Expo is (maybe you can outline some stats of how large that event was in 2014, for the OSGeo Conference Committee to understand.
e.g. how many exhibitors).  I think having FOSS4G around the same time as Smart Geo is very smart.

- I am glad to read that you are already planning on hiring a Professional Conference Organizer.

- having given a workshop at the proposed TOZ venue, I can verify that it is indeed a top-notch training facility.  However I wonder how many concurrent workshops that TOZ can handle, as in the past we have had something like 9 concurrent workshop rooms running (I just did not see all of the venue, maybe it has additional floors or training rooms?).
But indeed the facility for workshops is world-class.

- Also, I don't see the workshops in your proposed timeline, are they likely planned for the Monday and Tuesday before?  (14th & 15th)

- Great to see your focus on the social events, as they are very important for any FOSS4G event.  I wonder if an unofficial 'ice-breaker'
could be planned for the Tuesday night (the night before the talks begins, as most will be arriving that night).  It could just be a pub to meet at.

- I am happy to see that a Korean BBQ is planned, as this is a wonderful part of your culture.

- One warning I received from past FOSS4G attendees, is that FOSS4G attendees generally do not want to be forced to 'buy a ticket' to attend each social event each night.  Generally the Gala event is acceptable, but beyond that FOSS4G attendees want freedom to just have a beer/network, without having to buy a ticket in advance.

- I am glad to see the code sprint planned for the Saturday after, at TOZ.

- Having stayed at the Hotel Ibis, I can verify what a great location it is, a short walk to the COEX venue; in fact I foresee this hotel as being 'the' hotel for the tribe

- In general I can verify that the local subway system is efficient and safe.

- Great to see several OSGeo Charter members as part of your proposal LOC.  I'd also like to see some members of the Japan chapter on your LOC, such as Venka and Mori-san; their experience and network is very important for your event.

- In terms of technical infrastructure for the COEX event, I know it sounds silly to ask, but as FOSS4G attendees are so wifi/bandwidth demanding, can you outline some infrastructure details for COEX?  I know, your area is one of the most connected and stable areas in the world, but, we must always plan for this, for any FOSS4G event.  Would we leverage the existing COEX network, or setup a custom instance for our attendees?

Again thanks for a wonderful proposal.  If all goes well, I hope to be having a soju with you again there soon.

-jeff
OSGeo President

On 2014-04-28, 2:45 PM, Sanghee Shin wrote:
> Dear FOSS4G Selection Committee,
> 
> On behalf of LOC, it's my great honor and pleasure to submit this final proposal for hosting FOSS4G 2015 in Seoul, Korea. 
> 
> Please note that some major changes has been made including venue, dates and co-organizer from our first LOI. 
> 
> I attached final proposals and budget estimation here. However I'd like to give you an executive summary as follows:
> 
> 1. Venue : Seoul COEX
> 2. Preferred Dates : 14th Sep to 19th Sep, 2015.
> 3. Regular registration fee : KRW 500,000(USD 455) including VAT 4. 
> Will organize 'FOSS4G Asia Special Session'
> 5. Want to introduce 'Half for low-income countries scheme'. For details, see page 24 in the proposal. Need talks with OSGeo board. 
> 
> We are ready to answer to your questions about our proposal. Let's start the talks. 
> 
> Thanks and regards,
> 
> Sanghee
> ---
> Shin, Sanghee
> Gaia3D, Inc. - Helping Earth Sustainable http://www.gaia3d.com Tel : 
> +82-(0)2-3397-3475 Fax : +82-(0)2-3397-3478
> 
> 
> 
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