[OSGeo-Conf] FOSS4G 2017 - Questions for LoI cities
jerome at ecere.com
Thu Aug 20 03:41:19 PDT 2015
Thank you for inquiring about affordability, and sorry about the late reply.
At this point, it would be difficult for us to give a complete picture
of costs for an attendee, without going through the comprehensive
budgeting exercise associated with the proposal stage.
From the beginning of our OSGeo Ottawa Local Chapter discussions about
hosting FOSS4G 2017, removing the cost barrier to attendance has been
one of our key goals.
We believe Ottawa is best suited to realize this goal for a number of
* The cost of living in Canada is generally lower than in the United
States, and particularly low in Ottawa compared to more populous
* This should make a considerable difference for everything from the
cost of the venue, accommodations, meals and transportation.
* Ottawa Tourism will be assisting us in obtaining the best possible
price for the venue, and they may be in a position to help us secure
funds to offset that cost as a result of booking blocks of hotel
rooms in the cities.
* The important number of geospatial and software companies in the
region as well as our collaboration with local organizations should
allow us to successfully attract a good amount of corporate sponsorship.
* As highlighted in our LOI, while hotel rates are not particularly
high in Ottawa (~150 CAD/night), there are a number of alternative
accommodations options such as youth hostels, AirBnB and less
expensive hotels a short distance away from downtown.
* Transportation fees should be minimal for attendees, as a taxi from
the airport to downtown is around 30$ and many attractions, museums,
restaurants are all within walking distance.
There are direct International flights between many US and worldwide
cities and the Ottawa airport; flights should be quite affordable
for people on the US East Coast.
* With the support of the University of Ottawa to host workshops, we
should save costs by requiring the main venue only for the 3 days of
the main conference.
We hope this will contribute to either including the workshop fees
within an affordable complete conference fee, or keep the workshop
costs separate, but low, while still bringing in considerable income
to offer a lower main conference fee.
* In order to make the conference accessible to the widest audience
possible we are planning to provide early bird pricing, discounts
for students, non-corporate rates, discounts (or free passes if
possible) for speakers, and possibly other options such as travel
grants to encourage a diverse participation.
In terms of fees in addition to the conference fee yet to be determined
(which we aim to keep below the price points of the last few
international FOSS4G conferences), an attendee on a budget could get by
with around 100 CAD / day:
- 60 CAD/day for a youth hostel or AirBnB
- 40 CAD/day for meals
Taxi from the airport and back with Uber would cost around 35 CAD.
For the sake of comparison, the USD / CAD conversion rate today is
around 1 CAD = 0.76 USD.
Regarding co-chairs, as Javed mentioned, we will decide on a single
chair and vice-chairs to share the responsibilities.
Thank you Jeff for your recommendations, we will definitely keep them in
mind when putting together the proposal if we get the chance to proceed
to the next stage.
/Co-Chair, OSGeo Ottawa Local Chapter/
/Founder, Chief Technology Officer/
Ecere Corporation __ <http://ecere.ca/>_http://ecere.ca_
jerome at ecere.com <mailto:jerome at ecere.com>(819) 663-8539
On 2015-08-14 7:11 PM, Steven Feldman wrote:
> A question for all 3 cities:
> I am worried about the cost for a delegate to attend including hotels, food, workshops and conference fee. We know from past experiences that this can be an issue for people who are not sponsored by large organisations. We want to make FOSS4G accessible to as many people as possible and a few bursaries aren’t sufficient.
> Can you provide some estimates of all in cost for a delegate on a budget.
> OSGeo Board needs to give a clear steer on ‘surplus objectives’ to the bidding teams before they finalise their budgets in the next round
> To Ottawa:
> I agree with Jeff re co-chairs, for 2013 we had a single chair and 2 very strong vice-chairs who took on large portfolios of responsibility.
> Conference_dev mailing list
> Conference_dev at lists.osgeo.org
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