[OSGeo-Conf] Announcements about FOSS4G bid schedule and bid schedule preparation?

till.adams at fossgis.de till.adams at fossgis.de
Tue Jun 30 06:41:58 PDT 2015


regarding what Eli wrote in an earlier mail, me as not being a member 
of the conference team, I give my 2 cents on that anyhow:

I really like the situation we have for 2016: We have more time than 
other LOC-teams. We can finish some things before summer break and start 
afterwards in a - in my eyes - really comfortable situation, knowing 
that things started to move really early. So that stresses the idea of 
kicking out the bid-process for 2017 ASAP.
I think, that earlier location decisions might put LOC's into that 
comfortable situation, but very probably this leads even to better 
events (you might point me to this words end of August 2016 again ;-)).

There is one thing to mention: It's a good and important thing having 
direct contact between LOC 2015 and 2016, especially in sight of not 
confusing potential sponsors or even worse, getting in competition 
between the events.
Therefore I would suggest to write down a "need for conversation 
between LOC's" in the bid process (for 2017 and following).

Second, I don't know anything about how your internal decisions work, 
but I know that the make of that proposal really is hard and a lot of 
work. So I would suggest to request only two teams for a full proposal 
(if there are more...).
After the LofI you, the conference-team, know that both choosen teams 
should be able to run that conference, otherwise a full proposal makes 
no sense anyway.

Regarding that, I would agree with Steven to request for a more 
detailed LofI, maybe asking for more "hard facts", especially for 
financial plannings.

So far, Till

Am 2015-06-30 13:45, schrieb Steven Feldman:
> Some thoughts on the 2017 bid process
> 	* Would it help if the Letters of Intent were a bit more detailed?
> 	* We may want to do more early LoI questioning before going to full
> proposals
> 	* If we start process soon, I suggest we allow a longer period for
> LoI’s - given summer vacations till say mid/end August? Then 2 weeks
> for questions. Then vote
> 	* Letters of Intent - is 2 votes sufficient? Should we consider
> changing criteria to 25% of votes (round down to whole number)?
> 	* Full bids submitted by mid October, then 2-3 weeks for questions
> and decision by mid November 2015 (approx 21/22 months before event)
> Steven
>> On 24 Jun 2015, at 06:13, Eli Adam <eadam at co.lincoln.or.us [1]>
>> wrote:
>> Hi all,
>> I've prepared a rough draft for a process outline and new schedule
>> [6]. Please review and revise. Otherwise, express some positive
>> support.
>> I have a few thoughts about the schedule: Do we really want to be
>> asking questions and making the decision during FOSS4G 2015? Should
>> we ensure that the decision is *after* FOSS4G 2015 (future FOSS4G
>> focus at 2015 should be 2016 not 2017)?
>> I've also started a cursory 2017 RFP process in SVN [7]. Please
>> update as needed.
>> I've prepared a draft for a press release [8], please revise.
>> Should we make an OSGeo email alias, rfp at osgeo.org [2] for any
>> private
>> communications (likely sponsors)?
>> The website RFP page [9] needs to be edited too. I think that I have
>> rights to do this once we decide on details.
>> Thanks and best regards, Eli
>> [6] http://wiki.osgeo.org/wiki/FOSS4G_2017_Bid_Process [3]
>> [7] https://trac.osgeo.org/osgeo/browser/foss4g/rfp/2017 [4]
>> [8] http://wiki.osgeo.org/wiki/FOSS4G_2017_RFP_Release_Text [5]
>> [9] http://www.osgeo.org/conference/rfp [6]
> Links:
> ------
> [1] mailto:eadam at co.lincoln.or.us
> [2] mailto:rfp at osgeo.org
> [3] http://wiki.osgeo.org/wiki/FOSS4G_2017_Bid_Process
> [4] https://trac.osgeo.org/osgeo/browser/foss4g/rfp/2017
> [5] http://wiki.osgeo.org/wiki/FOSS4G_2017_RFP_Release_Text
> [6] http://www.osgeo.org/conference/rfp

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