[OSGeo-Conf] Some hints for 2017-teams

[Cameron Shorter]

Yes, I found it very helpful to be writing our FOSS4G 2009 lessons 
learned as we progressed during the event.

I'd also encourage you to:
1. Make use of the FOSS4G Handbook as you progress through the conference
2. Update/Add content to the Handbook where it is missing or can be improved

http://wiki.osgeo.org/wiki/FOSS4G_Handbook

On 31/10/2015 6:15 am, Jeff McKenna wrote:
> Hi Till, as you know these e-mails will be long lost and forgotten, so 
> please add your hints and advice to your "Lessons Learned" page for 
> 2016: http://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned
>
> -jeff
>
>
>
> On 2015-10-30 3:18 PM, till.adams at fossgis.de wrote:
>> Hi FOSS4G-2017-bidders!
>>
>> I am not part of the "official conference committee", but perhaps some
>> up-to-date hints we, the 2016-team, just thought of might be helpful to
>> you, also now in the question period. Read it or not ;-)
>>
>>
>> 1.
>> (If not done already) Make kind of a risk analysis, that lists the costs
>> you have 6,3,2,1 month before the event - this shows clearly, which
>> costs you have in the very unlikely case, you have to cancel. Comparing
>> these costs with the number of already registered attendees will help
>> you to sleep better ;-)
>>
>>
>> 2.
>> We've done a very, very conservative calculation and only calculated 40k
>> sponsoring money. Of course, the more, the better, but doing that will
>> give you a more robust view on what attendees must bring in return.
>> Might be you should adapt your break even points or even have to rise
>> your fees.
>>
>>
>> 3.
>> Also keep in mind, that offering special rates for students (and other
>> groups) might cause problems for your general calculation!
>>
>>
>> 4.
>> Might be think of seperating exhibition and sponsorship - I've just seen
>> some empty big booths from Gold Sponsors in Seoul... manned booth are
>> much more attractive for all attendees and so in general for all
>> exhibitors ;-)
>>
>>
>> 5.
>> @Philadelphia / @Ottawa: Arnulf just told me, that the 1500$ supporter
>> package was especially created "as is", means with conference pass and
>> is used by smaller companies - which are the ground deposit and so
>> important for spreading the word! That's the reason, why we didn't touch
>> it...
>>
>>
>> 6.
>> @Philadelphia / @Ottawa: About Early Birdies - I just talked to Sanghee,
>> chair of the 2015 event. In Seoul 25% of all attendees registered few
>> days before online registration closed or did it on-site! And that's why
>> we thought about how we can attract Early Birders with more than just a
>> smaller price. I like the early plans from Boston attracting Early
>> Birdies especially!
>>
>>
>> 7.
>> @Ottawa: We plan a two day codesprint before and a two day cs after the
>> conference (to be honest, we wanted to have 4 days before, but that did
>> not work because of room avalability issues). There was a very, very
>> positive feedback from various OSGeo-projects in doing so. So think of
>> extending the Code Sprint Saturday somehow
>> @Boston, I didn't see anything about Code Sprint in your proposal?
>>
>>
>>
>> So far, Till
>>
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-- 
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009

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