[OSGeo-Conf] Question: share attendee list ?

Tue Dec 20 23:43:18 PST 2016

Dear ConfComm,

it's a pleasure to work with you and to see, that we in general agree 
on the most important points ;-)

I can take some time in the next days and make a WIKI draft.

Till

Am 2016-12-20 20:30, schrieb Cameron Shorter:
> I agree with Eli that we should write a best practice policy
> statement over use of email addresses. I suggest storing in the 
> FOSS4G
> Cookbook rather than the RFP. Someone want to volunteer to write this
> section once this email thread completes?
>
> https://wiki.osgeo.org/wiki/FOSS4G_Handbook
>
>
> On 21/12/2016 5:36 AM, Eli Adam wrote:
>> Hi all,
>>
>> The email list which has been accumulated since 2007 or before has
>> been one of the primary inputs that leads to annual success of 
>> FOSS4G.
>> Each year it has been passed on. Boston should get the list from 
>> 2015
>> if not 2016.  Also, let's change the 2019 RFP to include list
>> continuity.
>>
>> On Tue, Dec 20, 2016 at 4:27 AM,  <till.adams at fossgis.de> wrote:
>>> Hi Steven, ConfComm, @Boston-team,
>>>
>>> (I included BLOC, as they are the directly affected)
>>>
>>> @Steven, thanks to jump in here. I digged a little deeper and 
>>> although the
>>> system we used for registration is not available any more, I am 
>>> quite sure
>>> (and found some text drafts for this), that we declared not to hand 
>>> over the
>>> personal data for registration to anybody else. So this excludes 
>>> your
>>> proposed first option and also to hand over the full list to 
>>> Boston. Sorry
>>> for that.
>>>
>> This page seems to allow contact by email as well as transfer.
>> http://2016.foss4g.org/registration.html#tac
>>
>>
>>> I think we could do the following:
>>> We, Bonn team,  will write one last email, reaching out all the 
>>> attendees,
>>> give them some last facts about F4G'16, include links on articles 
>>> about F4G
>>> 2016 on several platforms, attach a few selected but really nice 
>>> pictures
>>> and thank them all for their attendance. In this email we will hint 
>>> the
>>> people to Boston and the possibility to actively ask for news about 
>>> F4G'17.
>>> So people can actively get in touch with the Boston team and 
>>> request for
>>> further information about F4G'17.
>> The Bonn LOC can decide what to do but they should do whatever they
>> can to pass on the list (or at the very least encourage people to
>> re-subscribe).
>>
>>> Personally I do not like the platforms, where I have to un-check 
>>> the
>>> pre-checked box "Please send me advertising and further 
>>> information", even
>>> if you have the opportunity to optout. The end of the story is:
>>> You have to be aware and active, otherwise you get the
>>> information/advertising/whatever-spam.
>>> I prefer the other way around: If people do nothing, they do not 
>>> get
>>> anything.
>>>
>> In 2014, we considered the annual global FOSS4G to be the same event
>> as previous years and subsequent years.  We specify this in our 
>> policy
>> making it entirely clear, "Your personal information is shared with
>> future FOSS4G events and these are considered to be the same entity,
>> even though they are run by a different committee.",
>> http://2014.foss4g.org/about/privacy-policy/index.html
>>
>> I also consider 2016 to be the same global FOSS4G event.  The LOC 
>> was
>> merely the caretaker for one year.
>>
>>
>>> So for the general proceeding on this topic I would propose the 
>>> following:
>>> First, I would ask BLOC (I like this and really wonder, why we did 
>>> not have
>>> this idea before ;-)) to deliver an "optin" link and leave the 
>>> technical
>>> proceeding on this to them.
>> Real changes will happen in the 2019 RFP.  We can ask things of BLOC
>> but they are largely free to do what they want.
>>
>>
>>> Second we can ask BLOC to include a(n un-)checked checkbox in their
>>> registration form "Keep me up to date about upcoming F4G events" 
>>> which
>>> includes to at least pass over their email-adress to future teams. 
>>> In any
>>> information any future F4G team send out, people get the chance to 
>>> optout.
>> I strongly disagree with this.  Global FOSS4G is the same event and
>> people should be automatically signed up for information on the same
>> event.  Email continuity from year to year for the same event.  If 
>> the
>> Bonn LOC was running the conference again, surely the list would be
>> reused since it is the same event.
>>
>> Yes, definitely on an easy and obvious optout/unsubscribe from every
>> communication.  That is just basic good practice and probably the 
>> law
>> in most places.
>>
>>
>>> For the technical stuff I see the problem you lined out. That 
>>> should be
>>> solved in either way.... just some thoughts on this:
>>> The mailchimp also needs kind of "administrator" ....
>>> A perhaps not perfect but very easy and easy-to-realize solution 
>>> would be to
>>> create a new mailing list "FOSS4G News" and ask people to register, 
>>> if they
>>> want get the news-feed.
>>> So every future team can use this address to post their news on 
>>> their event.
>>>
>>>
>>> Any comments?
>> Lots, :).  I think the fundamental discussion is whether the annual
>> global FOSS4G event is the same event or not.  Determining this will
>> help us decide on the path forward.  Once we decide, we can clarify 
>> in
>> the RFP for future years.  What are your thoughts on whether it is 
>> the
>> same event?  Separate from any obligations the Bonn LOC may have
>> created for themselves and have to fulfill.
>>
>> Best regards, Eli
>>
>>> Regards, Till
>>>
>>>
>>>
>>> Am 2016-12-20 12:11, schrieb Steven Feldman:
>>>> We went through this discussion last year and I’m not sure whether
>>>> we reached a conclusion.
>>>>
>>>> I am in favour of passing 2016 names to 2017 team but I recognise 
>>>> that
>>>> data protection rules are a constraint. I see 2 options (others 
>>>> may
>>>> chip in with more)
>>>>
>>>>          * Provide the names of all people that ‘ticked the box’ 
>>>> in 2016 -
>>>> possibly Boston team should send their first mail to this group 
>>>> with
>>>> an explanation of why they are receiving the mail and an optout
>>>>          * Send one mail to all of the 2016 names saying that we 
>>>> would like
>>>> to
>>>> pass their details to Boston team and giving them the option to 
>>>> opt
>>>> out by replying ‘unsubscribe’ plus they will always have the
>>>> option to opt out in the future
>>>>
>>>> It would be much easier if OSGeo had a mailchimp or equivalent 
>>>> service
>>>> that could handle lists and opt outs etc and track mailings, the
>>>> service could be used by all our global and regional events. A 
>>>> mail
>>>> chimp account would cost $50/month for up to 5,000 mail recipients 
>>>> (<
>>>> 2,000 is free)
>>>>   ______
>>>> Steven
>>>>
>>>>> On 20 Dec 2016, at 10:21, till.adams at fossgis.de [1] wrote:
>>>>>
>>>>> Dear ConfComm,
>>>>>
>>>>> I want to discuss and listen to your opinions regarding the
>>>>> following issue:
>>>>> Boston asked me to share our attendee list with them, so they can
>>>>> contact our attendees and deliver their news to them.
>>>>>
>>>>> As all non-americans among us might know, we have strict privacy
>>>>> laws here in Europe. So this is one point and another one is, 
>>>>> that
>>>>> we do not know, whether participants of F4G 2016 are happy to get
>>>>> contacted by the Boston team. Some of them may, some not. It's 
>>>>> even
>>>>> unsure that those, that registered for Bonn and checked the box,
>>>>> that they want to get updates from us really like to get 
>>>>> contacted
>>>>> from the next team.
>>>>> And - as said - I am kind of unsure, how the legal position is, 
>>>>> when
>>>>> I pass the list over...
>>>>>
>>>>> Do not understand me wrong: I support the Boston team on all
>>>>> questions and I am happy to help them, but before passing over 
>>>>> the
>>>>> list, I'd like to know about your positions.
>>>>> Perhaps we also can derive some rules on how to proceed with the
>>>>> attendees lists in the following years?
>>>>>
>>>>> Kind regards & happy Chrismas to everybody,
>>>>>
>>>>> Till
>>>>> _______________________________________________
>>>>> Conference_dev mailing list
>>>>> Conference_dev at lists.osgeo.org [2]
>>>>> http://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>
>>>>
>>>>
>>>> Links:
>>>> ------
>>>> [1] mailto:till.adams at fossgis.de
>>>> [2] mailto:Conference_dev at lists.osgeo.org
>>>
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