[OSGeo-Conf] Reply from Bangkok Team to Till Adams

[nitin kumar tripathi]

Subject: Re: Conference_dev Digest, Vol 109, Issue 27
Reply to Till Adams
----------------------------------------------------------------

Dear Till and friends,

Greetings from Bangkok... Thanks for the valuable questions.

1, Regarding budget.
--------------------------------

We have initial expense calculation as follows:

Total number participants at 600

70K for 5 days including WS and Code sprint
50k Venue cost
50k PCO (Professional Conference Organizer)
25k Postage, printing, marketing
20k Broadband internet, computer hire for WS

Based on your rough calculation of income (216k) we expect a zero surplus.
We expect that venue and PC0 costs will
not go up much even if we have 700-750 participants in which case we expect
to generate a surplus of 20K or so.

We off-course would push hard for sponsorship and feel confident of raising
additional 100,000USD through sponsorship. With
the support of OSGeo, we hope we can enhance number of sponsors.

Query 2
-----------------
Regarding chair and co-chair, through our (Sarawut and me) experience in
organizing several large (300+) conferences
in Thailand, we find that work sharing works very well for us. I am living
and working in Thailand for last 16 years and have very good relations with
Thai Professional community. But having on board a native Thai is very
important as many times we have to do communications and letters in Thai
language for official purpose to attract more number of delegates and
sponsorships. With this idea, I always work with Dr Sarawut as my co-chair.
It worked very well in past. Sarawut will handle aspects related to
technical content and
marketing in Thailand and I plan to handle logistics, international
communications, and marketing. So we choose to have a Chair (me)
and co-chair (Sarawut) for the conference. It is also very efficient as
there will be no delay in response system even if one person is busy in
other works then another one can respond.

I hope I could reply you. Pl. feel free to ask if something in unclear.

Best regards,

*Dr. Nitin Kumar Tripathi*
Professor of Geoinformatics | Remote Sensing and GIS
Director-Special Degree Programs
School of Engg and Technology | Asian Institute of Technology
P.O. Box:44, Klong Luang, Pathumthani 12120, Thailand, | Phone:
+66-886021115 (Mobile) nitingis at gmail.com
Editor-in-Chief, International Journal of Geoinformatics
ResearchGate:  https://www.researchgate.net/profile/Nitin_
Tripathi/?ev=hdr_xprf
GoogleScholar:  http://scholar.google.com/citations?hl=en&user=BQr_DiEAAAAJ

On Mon, Oct 17, 2016 at 1:19 AM, <conference_dev-request at lists.osgeo.org>
wrote:

> Send Conference_dev mailing list submissions to
>         conference_dev at lists.osgeo.org
>
> To subscribe or unsubscribe via the World Wide Web, visit
>         http://lists.osgeo.org/mailman/listinfo/conference_dev
> or, via email, send a message with subject or body 'help' to
>         conference_dev-request at lists.osgeo.org
>
> You can reach the person managing the list at
>         conference_dev-owner at lists.osgeo.org
>
> When replying, please edit your Subject line so it is more specific
> than "Re: Contents of Conference_dev digest..."
>
>
> Today's Topics:
>
>    1. Re: FOSS4G 2018 - Questions for Lima (till.adams at fossgis.de)
>    2. Re: FOSS4G 2018 - Questions for Dar es Salaam
>       (till.adams at fossgis.de)
>    3. Re: FOSS4G 2018 - Questions for Bangkok (till.adams at fossgis.de)
>    4. LoI 2018 - Questions & Answers (till.adams at fossgis.de)
>    5. Re: FOSS4G 2018 - Questions for Dar es Salaam (Mark Iliffe)
>
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Sun, 16 Oct 2016 13:37:34 +0200
> From: till.adams at fossgis.de
> To: <conference_dev at lists.osgeo.org>
> Subject: Re: [OSGeo-Conf] FOSS4G 2018 - Questions for Lima
> Message-ID: <0e96477f07de4d6ba8c17e3f5d34fbb9 at fossgis.de>
> Content-Type: text/plain; charset=UTF-8; format=flowed
>
> Dear Lima-Team!
>
> 1.)
> I see, that there is a lot of experience in organizing FOSS4G-reralted
> and other conferences. Nevertheless I am missing your links to OSGeo and
> the international community. You talk about Peru and South American
> connections - maybe you can outline, where you see the benefit of having
> the international FOSS4G community in your country?
>
> 2.)
> Maybe you also can add some words about "What makes FOSS4G in Lima
> compelling?"
>
>
> Kind regards, Till
>
>
> ------------------------------
>
> Message: 2
> Date: Sun, 16 Oct 2016 13:49:03 +0200
> From: till.adams at fossgis.de
> To: <conference_dev at lists.osgeo.org>
> Subject: Re: [OSGeo-Conf] FOSS4G 2018 - Questions for Dar es Salaam
> Message-ID: <359bd269a1438f4081ba2ca55e500168 at fossgis.de>
> Content-Type: text/plain; charset=UTF-8; format=flowed
>
> Dear Dar es Salaam team!
>
> 1.)
> Assuming you have 100k $ from the World Bank and let's say 400
> attendees paying a full price of $500 - this makes careful calculated an
> income of 300k$. Also you mention the following: "offering scholarships
> and discounts for those who would most benefit from attending a FOSS4G".
> I am also not aware about your costs for venue/food/PCO etc.
> I know, we are in an really early stage, but I would be happy if you
> could outline your financial calculation a little bit more precise.
>
> 2.) Maybe it's just a misunderstanding, but you list two Co-chairs, but
> who will be the chair or do you plan to chair the conference with two
> people?
> Background: Two years ago we (F4G 2016's Bonn's LOC) did the same in
> our proposal but we were pleased to nominate one chair.
>
>
> Kind regards, Till
>
>
>
>
> ------------------------------
>
> Message: 3
> Date: Sun, 16 Oct 2016 14:01:01 +0200
> From: till.adams at fossgis.de
> To: <conference_dev at lists.osgeo.org>
> Subject: Re: [OSGeo-Conf] FOSS4G 2018 - Questions for Bangkok
> Message-ID: <4a55c78e8809e3be21550d3510872ced at fossgis.de>
> Content-Type: text/plain; charset=UTF-8; format=flowed
>
> Dear Bangkok team!
>
> 1.)
> Let's say you achieve 600 attendees and regarding your cost-structure
> of 450/400/300$ conference price and assume 30% Early Birdies paying 20%
> less I can do the following rough calculation:
> 300 x regular x 450$
> 200 x regular low/middle income eco x 400$
> 100 x students x 300$
> 400 x workshop (-30% because 1 workshop free for early birdies) x 50 =
> 16k
> ----
> total income: (135k + 80k + 30k) - 20% + 16k from workshops = 216k $
>
> I am also not aware about your costs for venue/food/PCO etc.
>
> I know, this is a conservative and very rough calculation and we are in
> an really early stage, but I would be happy if you could outline your
> financial calculation a little bit more precise?
>
>
> 2.) Maybe it's just a misunderstanding, but you list two conference
> chairs, but who will be the chair or do you plan to chair the conference
> with two people?
> Background: Two years ago we (F4G 2016's Bonn's LOC) did the same in
> our proposal but we were pleased to nominate one chair.
>
>
> Kind regards, Till
>
>
> ------------------------------
>
> Message: 4
> Date: Sun, 16 Oct 2016 14:15:43 +0200
> From: till.adams at fossgis.de
> To: <conference_dev at lists.osgeo.org>
> Subject: [OSGeo-Conf] LoI 2018 - Questions & Answers
> Message-ID: <cd700f78b930f0d151922b5e4a0aaece at fossgis.de>
> Content-Type: text/plain; charset=UTF-8; format=flowed
>
> Dear CC!
>
> I created an overview with (hopefully) all questions and already
> received answers and linked them into the main LoI WIKI page here:
> https://wiki.osgeo.org/wiki/FOSS4G_2018_Bid_Process#Letter_o
> f_Intent_Review
>
> I raise no claim on completeness, so feel free to add!
> Hope that helps on deciding your vote,
>
> Till
>
>
> ------------------------------
>
> Message: 5
> Date: Sun, 16 Oct 2016 19:19:26 +0100
> From: Mark Iliffe <markiliffe at gmail.com>
> To: Cameron Shorter <cameron.shorter at gmail.com>,
>         till.adams at fossgis.de, Maria Antonia Brovelli
>         <maria.brovelli at polimi.it>
> Cc: Conference Dev <conference_dev at lists.osgeo.org>
> Subject: Re: [OSGeo-Conf] FOSS4G 2018 - Questions for Dar es Salaam
> Message-ID: <BCBEC0BF-367F-4BF6-8F1D-3955AEC18C4F at gmail.com>
> Content-Type: text/plain; charset="utf-8"
>
> Hello Till, Cameron, All,
>
> Thank you for these questions, our responses are here:
>
> 1. We aim to submit our full financial calculation in our proposal and are
> still in negotiation with the venue. Our budget will also change as seek
> additional sponsorship;
>
> 2. We do list two co-chairs, myself as a one international community
> member with experience of organising a FOSS4G previously (Nottingham, 2013)
> and a Msilikale Msilanga, a Tanzanian based community member who has worked
> extensively in building local communities in Tanzania and elsewhere. We
> feel that this combination allows us to bridge both communities and to
> ensure that we can deliver the most relevant conference, not just for the
> emerging local geo/tech scene but for the international one too;
>
> 3. We will have a full schedule of workshops, that will be included in the
> price of the full conference ticket, we would also aim to release workshop
> only tickets as well. As per previous FOSS4Gs we’d aim for a community
> selection of workshops (and main program) to ensure that the workshops
> reflect the desire of the community;
>
> 4. The $100,000 from the World Bank is a recognition of the need for 'Geo'
> in countries like Tanzania. I’ve worked for the World Bank for the past
> five years, mostly in Tanzania but also elsewhere in East Africa, as a
> Geospatial Specialist in the ICT Group, now I’m moving over to the Urban
> sector. I manage the http://ramanihuria.org/ <http://ramanihuria.org/>
> project aimed at making informally developed communities in Dar es Salaam
> more resilient to natural hazards. This has led to one of the largest
> community mapping projects, with residents across Dar es Salaam working
> with OSM to map their communities. Now we have very finely detailed maps,
> these can be used for resilience and community planning, but also urban
> planning etc. How can we now use this data?
>
> The answer for us has been through training local and national government
> in tools like QGIS and Grass, this builds fluency and capacity in geo. This
> is the crux of the support from the World Bank for this, by holding a
> FOSS4G in Dar es Salaam it would act as a lightning rod to kickstart this,
> our mission is to eliminate extreme poverty and raise prosperity in
> countries. The correct use of geospatial data and tools to maximise value
> from this is crucial, now we have data need to build fluency in the tools.
> The money would go to support attendance from the Tanzanian Government to
> workshops and the main program, paying for the venue, PCO, scholarships
> etc. As per point one, this would be detailed fully in our proposal.
>
> If there are any further questions or points for clarification, please
> don’t hesitate to get in contact with us.
>
> Best,
>
> Mark
>
> > On Fri, Oct 14, 2016 at 2:26 PM, Maria Antonia Brovelli
> > <maria.brovelli at polimi.it <mailto:maria.brovelli at polimi.it>> wrote:
> > Dear Tanzania team
> > Can you please add pieces of information about workshops (I don't see
> them
> > mentioned in your proposal).
> > Are they (Tanzania) included in the cost of the Conference.
> > Many thanks!
> > Best!
> > Maria
>
> >
> > On 16 Oct 2016, at 12:49, till.adams at fossgis.de wrote:
> >
> > Dear Dar es Salaam team!
> >
> > 1.)
> > Assuming you have 100k $ from the World Bank and let's say 400 attendees
> paying a full price of $500 - this makes careful calculated an income of
> 300k$. Also you mention the following: "offering scholarships and discounts
> for those who would most benefit from attending a FOSS4G".
> > I am also not aware about your costs for venue/food/PCO etc.
> > I know, we are in an really early stage, but I would be happy if you
> could outline your financial calculation a little bit more precise.
> >
> > 2.) Maybe it's just a misunderstanding, but you list two Co-chairs, but
> who will be the chair or do you plan to chair the conference with two
> people?
> > Background: Two years ago we (F4G 2016's Bonn's LOC) did the same in our
> proposal but we were pleased to nominate one chair.
> >
> >
> > Kind regards, Till
> > On 13 Oct 2016, at 22:41, Cameron Shorter <cameron.shorter at gmail.com>
> wrote:
> >
> > Hello Dar es Salaam team,
> >
> > I'm impressed to see seed commitment of $100,000 from the World Bank for
> FOSS4G. Is this commitment a guarantee (and expected to be paid back) or is
> it a gift to the conference?
> >
> > A strong relationship with the World Bank has the potential to extend
> the reach of OSGeo. Could we please hear the rational from the World Bank
> on why they have chosen to back Dar es Salaam's bid. What do they aim to
> achieve by bringing FOSS4G to Dar es Salaam and how does it fit with World
> Bank goals? Ideally someone from the World Bank will be able to answer
> these questions.
> > Warm regards, Cameron
> >
> > On 14/10/2016 12:51 AM, Mark Iliffe wrote:
> >> Dear All,
> >>
> >> Thank you for these questions. In direct response:
> >>
> >> - September's climate is relatively cool (for East Africa) at around 27
> degrees. The weather will be sunny with a gentle breeze. It is not the
> rainy season and we would not expect any unexpected climatic events.
> >> - We're aiming to make the pricing as competitive as possible for
> students and those of a low-income (such as the many in the local
> innovation hubs). We are aiming for below $100 for this, we really want
> this FOSS4G to be accessible for all. As part of that we will be offering
> scholarships at no-cost for people that support the conference in some
> manner. We aim to present detailed costings if requested to do so within
> our full proposal;
> >> - Dar International Airport is accessible by many direct flights
> through all main hubs, including Amsterdam, Doha, Dubai, Geneva, Istanbul,
> Nairobi and Addis Ababa. Flights from the USA will require one stop. More
> info on the number of flights that fly there are here:
> https://en.wikipedia.org/wiki/Julius_Nyerere_International_Airport <
> https://en.wikipedia.org/wiki/Julius_Nyerere_International_Airport>;
> >> - The travel time from the airport is around 20 mins to the
> venue/downtown hotels. The cost of a taxi starts from 13,000tzs ($7). Once
> travel plans are confirmed we will aim to provide a shuttle service to town.
> >> - Taxis within the city centre cost 7,000tzs ($3), to the many beaches
> and bars on the Peninsular cost 13,000 ($7).
> >> - There is strong core of FOSS users in Tanzania, through the TZ GIS
> mailing list and the local innovation hubs. These hubs have run development
> and code sprints previously for QGIS and other FOSS projects, but frankly,
> these could be improved; hence wanting a FOSS4G to supercharge these
> communities. The use of FOSS Geo software is quite prevalent in the local
> community, especially within the local government of Dar es Salaam, this
> has been further expanded through training workshops ;
> >> - The security situation in Tanzania is very stable with no terrorist
> activities in the past year. In comparison to other cities in emerging
> economies crime is very low and the city is safe.
> >>
> >> I hope that covers some of the questions for now, please do reach out
> if there further ones or if these need to be clarified further.
> >>
> >> Best,
> >>
> >> Mark
> >>
> >> On 12 October 2016 at 09:17, Sanghee Shin <shshin at gaia3d.com <mailto:
> shshin at gaia3d.com>> wrote:
> >> Dear Dar es Salaam team,
> >>
> >> First of all thank you for your interest in hosting FOSS4G conference
> in your city.
> >>
> >> Can you please provide information about security situation in your
> city and around the venue? Also I’d like to know whether there was any
> terror attack/ attempts in your city within the last 1 year. If any, please
> report that.
> >>
> >> Kind regards,
> >> 신상희
> >> ---
> >> Shin, Sanghee
> >> Gaia3D, Inc. - The GeoSpatial Company
> >> http://www.gaia3d.com <http://www.gaia3d.com/>
> >>
> >> > 2016. 10. 12., 오후 2:51, Venka <venka.osgeo at gmail.com <mailto:
> venka.osgeo at gmail.com>> 작성:
> >> >
> >> > Dar es Salaam team,
> >> >
> >> > Thanks for your LoI for hosting FOSS4G 2018. Some questions
> >> > form my side.
> >> >
> >> > a) About direct flights from to/from Dar Es Salaam International
> airport
> >> > to major cities.
> >> >
> >> > b) Can you tell us the travel-time, cost and distance from the
> >> > international air-port to the conference venue?
> >> >
> >> > c) The most convenient mode of transportation and approx cost
> >> > of travel within Dar es Salaam?
> >> >
> >> > d) Could you tell us something about current FOSS4G related activities
> >> > among the GIS users in Tanzania.
> >> >
> >> > Best
> >> >
> >> > Venka
> >> >
> >> > On 2016/10/11 18:30, Steven Feldman wrote:
> >> >> Dar es Salaam team
> >> >>
> >> >> Thanks for your Letter of Intent to host FOSS4G 2018. Here are my
> questions to start things off, hopefully more will follow from others
> >> >>
> >> >> For the benefit of those of us who are not familiar with Dar, could
> you give us an indication of the climate in September
> >> >> Could you provide an indication of your anticipated pricing for
> those from lower income economies and students?
> >> >>
> >> >> Thanks
> >> >> ______
> >> >> Steven
> >> >>
> >> >>
> >> >>
> >> >>
> >> >>
> >> >> _______________________________________________
> >> >> Conference_dev mailing list
> >> >> Conference_dev at lists.osgeo.org <mailto:Conference_dev at lists.o
> sgeo.org>
> >> >> http://lists.osgeo.org/mailman/listinfo/conference_dev <
> http://lists.osgeo.org/mailman/listinfo/conference_dev>
> >> >>
> >> >
> >> > _______________________________________________
> >> > Conference_dev mailing list
> >> > Conference_dev at lists.osgeo.org <mailto:Conference_dev at lists.osgeo.org
> >
> >> > http://lists.osgeo.org/mailman/listinfo/conference_dev <
> http://lists.osgeo.org/mailman/listinfo/conference_dev>
> >>
> >> _______________________________________________
> >> Conference_dev mailing list
> >> Conference_dev at lists.osgeo.org <mailto:Conference_dev at lists.osgeo.org>
> >> http://lists.osgeo.org/mailman/listinfo/conference_dev <
> http://lists.osgeo.org/mailman/listinfo/conference_dev>
> >>
> >>
> >> _______________________________________________
> >> Conference_dev mailing list
> >> Conference_dev at lists.osgeo.org <mailto:Conference_dev at lists.osgeo.org>
> >> http://lists.osgeo.org/mailman/listinfo/conference_dev <
> http://lists.osgeo.org/mailman/listinfo/conference_dev>
> > --
> > Cameron Shorter
> > M +61 419 142 254
> > _______________________________________________
> > Conference_dev mailing list
> > Conference_dev at lists.osgeo.org
> > http://lists.osgeo.org/mailman/listinfo/conference_dev
>
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL: <http://lists.osgeo.org/pipermail/conference_dev/attachments
> /20161016/00cfe258/attachment.html>
>
> ------------------------------
>
> Subject: Digest Footer
>
> _______________________________________________
> Conference_dev mailing list
> Conference_dev at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/conference_dev
>
> ------------------------------
>
> End of Conference_dev Digest, Vol 109, Issue 27
> ***********************************************
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/conference_dev/attachments/20161017/ac4202c0/attachment-0001.html>