[OSGeo-Conf] Lessons learned 2014 & 2015

Helena Mitasova hmitaso at ncsu.edu
Mon Sep 5 16:35:50 PDT 2016

I already subscribed to foss4g 2017 mailing list and I will be happy to


On Mon, Sep 5, 2016 at 2:01 PM, Michael Terner <mgt at appgeo.com> wrote:

> +1 This is *great* advice and a handy cook book for a strong academic
> track within the global FOSS4G conference.
> Thanks to Till for adding it to the Wiki.
> The Boston team believes there is the potential for a very strong and
> rigorous academic track as part of 2017 as we already have Harvard, MIT,
> Tufts and Amherst College directly participating in our LOC. And we've
> communicated with, and have interesting in supporting from UMASS and Smith
> College people as well, and hopefully Helena will consider working with us
> as she and I discussed at FOSS4G NA in Raleigh. In addition, Andy Anderson
> (cc'ed) of Amherst is Chair of our Program Committee. We will look forward
> to applying this advice and also potentially gathering an academic track
> advisory committee for 2017.
> Thanks again to both Till and Venka for putting this in play...
> MT
> On Mon, Sep 5, 2016 at 2:56 AM, <till.adams at fossgis.de> wrote:
>> Dear Venka, @all,
>> many thanks for your thoughts on the AT . I think very useful, as maybe
>> LOc's and chairs are not familiar with the proceedings of the AT.
>> I've c&p'd your notes into the WIKI [1] and linked them into the handbook
>> [2].
>> Maybe in general this topic should be discussed and if agreed, make that
>> part of the handbook. Although some minor things went wrong in our 2016's
>> AT, I think it 's more a general "howto on the AT".
>> Till
>> [1] https://wiki.osgeo.org/wiki/FOSS4G_Notes_on_Academic_Track
>> [2] https://wiki.osgeo.org/wiki/FOSS4G_Handbook
>> Am 2016-09-03 10:19, schrieb Venka:
>>> Till, first of all congratulations to you and your team for
>>> the very successful organization of FOSS4G-2016.
>>> Based on my experience as Academic Track (AT) for FOSS4G-2015 and
>>> my involvement in organization of Academic Tracks in other
>>> FOSS4G events, I would like to suggest the following;
>>> 1) Recruit an Academic Chair (and co-chair) who will manage
>>> the AT in interaction with the AT Committee
>>> 2) Have a dedicated mailing list for the AT committee to
>>> interact regarding select of presentations and organization
>>> of AT track.
>>> 2) Make sure that the AT Chair and co-chair are physically present
>>> at the FOSS4G event to ensure smooth conduct of the AT sessions
>>> and also selection of presentations for OSGeo student awards.
>>> 3) Academic chair must also ensure that AT sessions chair are
>>> selected well in advance.
>>> 4) Provide evaluation form to the AT session chairs, to
>>> evaluate each presentation and give their recommendation for
>>> selection of presentation for student award and also recommend
>>> presentation for
>>> publication in academic journals subsequent to the conference.
>>> 5) Have the conference staff to collect the AT evaluation forms
>>> and hand over to AT chair or co-chair for selection of
>>> presentation for student award and journal publication.
>>> 6) Have the AT chair organize a student awards selection committee
>>> comprising of AT session chairs and have the committee
>>> come up with the names of awardee at least one hour before
>>> the student awards ceremony.
>>> 6) Ensure that the AT Chair or co-chair interact with the LoC to
>>> get high quality certificates for the student awards and get it
>>> signed by the conference chair and OSGeo President at least 30
>>> minutes before the awards distribution ceremony.
>>> 7) Interact with the LoC during the event and arrange for the
>>> cash prize for the OSGeo Student award to put in an nice envelope
>>> with the OSGeo logo before handing it to the winning student.
>>> 8) Have the AT Chair and co-chair take up the publication of a digital
>>> AT track Proceedings based on full paper submission. Having a full
>>> paper published in the AT track proceedings is important for students
>>> and generally AT track presenters.
>>> 9) Have the AT track chair and/or co-chair to have selected AT track
>>> papers published in peer-reviewed journals within 6-8 months. The sample
>>> copies of journal are displayed at the next FOSS4G event. (BTW, selected
>>> papers from AT track at FOSS4G-2015 were published in multiple issues
>>> of the "Spatial Information Research" [1] and sample copies were
>>> displayed and distributed at FOSS4G-2016).
>>> 10) Have more poster presentations. Poster presentation require only a
>>> panel to mount the poster. Larger number of poster would ensure that
>>> we will need to reject fewer presentation for the lack of time.
>>> In a conference with 900 participants at a big convention center, the
>>> poster session could easily accommodate 40-50 posters.
>>> 11) Ensure that there is a "core time" for poster session when the
>>> poster presenters are available in front of their posters to answer
>>> questions.
>>> 12) Also, have a Poster Session Chair/co-chair to assist in the
>>> conduct of poster session and also provide evaluation of posters
>>> for OSGeo Student Poster Award.
>>> Best
>>> Venka
>>> On 2016/09/02 21:30, till.adams at fossgis.de wrote:
>>>> Dear former chairs!
>>>> While filling the WIKI page "lessions learned 2016" [1] I noticed, that
>>>> there is no content from 2014 [2] and 2015 [3].
>>>> Although your FOSS4G's are already some days ago, I guess, that future
>>>> chairs/LOC's still are happy to have your advice.
>>>> It would be great if you could put in at least some few thoughts you are
>>>> still aware of.
>>>> Regards, Till
>>>> [1] https://wiki.osgeo.org/wiki/FOSS4G_2016_Lessons_Learned
>>>> [2] https://wiki.osgeo.org/wiki/FOSS4G_2014_Lessons_Learned
>>>> [3] https://wiki.osgeo.org/wiki/FOSS4G_2015_Lessons_Learned
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Helena Mitasova
Department of Marine, Earth and Atmospheric Sciences
North Carolina State University
1125 Jordan Hall
NCSU Box 8208
Raleigh, NC 27695-8208

email: hmitaso at ncsu.edu
ph: 919-513-1327 (no voicemail)
fax 919 515-7802
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