[OSGeo-Conf] More Questions to Bucharest & Sevilla LOC's

Till Adams till.adams at fossgis.de
Wed Dec 13 05:54:29 PST 2017

Dear Maria,

thanks for your quick answers. I added two comments on your answers into
the WIKI. If possible, you might find some time to work on these as well.. ?


Am 11.12.2017 um 19:57 schrieb María Arias de Reyna:
> Dear Till,
> We have been able to compile the answers sooner as expected. Thanks
> Paul, Steven and Till for the questions!
> You can find your answers on the wiki too:
>   * *General remark: although I like the idea to write a story around
>     the proposal, nevertheless, for me it seems unnecessary difficult
>     to find single events and approach the structure. This maybe the
>     cause for some questions, you already answered in your proposal...*
> The idea to relate the Magellan and Elcano voyage was done to transmit
> the importance that the landmark of the first circumnavigation can
> have to our tribes and the general feeling in Spain. We apologize for
> any inconvenience on the easy reading of the document. Please do not
> hesitate to ask everything you don’t see clearly expressed in our
> proposal.
>   * *the workshop fee of 110/160 seems slightly high (guess we had
>     80/100) or is it per day (w workshops)?*
> It’s per workshop, but in our calculation, we assume that everybody
> will pay 110€ (early bird) and we are offering additional 10% discount
> for people registering to two sessions. It is true the price is higher
> than in previous years, but we are providing a more complete service
> and a good percentage of free fees to compensate those who will be in
> disadvantage for this price change. Opposite to previous conferences,
> we are providing computers to all attendees and lunch, so the real
> final price will be cheaper for those who attend.
>   * *the total calculation seems a bit risky to me (e. g. 1200
>     participants, 40k surplus) - where are the levers that reduce your
>     risk except to increase the participation fees?*
> As we have stated in other questions, we have tried to be quite
> cautious with planning the expenses, and our intention is to negotiate
> those prices to put the costs down. We think we can make a bigger
> surplus for the same number of attendees. We think that it is safer to
> calculate on higher costs and lower profits at the beginning and then
> turn those numbers around.
> In fact, part of the risk is already calculated on the budget as an
> added percentage per cost. Profit that came from lowering the costs in
> the final price will be revenue for OSGeo.
>   * *Does Gala Dinner mean Gala Dinner or is it also somewhat
>     socializing (I think this is an important point. If x hundred
>     people are seperated by fixed seats on tables, socializing is
>     difficult (I think the Gala Dinner of the 2010 Barcelona event is
>     an example for what I fear, socializing took place in front of the
>     door, not really inside)*
> We fully agree with your thoughts about the need of socializing.
> Intentionally the gala dinner is made in a format that allows exchange
> and networking (cocktail). Although there will be many high tables and
> stools or other type of chairs, (plus some contingency tables for
> people who need it), there will always be people who have to stand.
> That doesn’t mean that we’ll not enjoy very abundant and good quality
> food, nicely prepared as we can expect from a Gala Dinner. The space
> we have chosen it’s a perfect venue for this kind of dinner. The idea
> is to have a dynamic dinner, where people moves around the food and
> beverage while socializing.
> Please see also our previous answers regarding the dinner.
>   * *In Bonn we shaped the Code Sprint around the conference. The idea
>     was, to give the people the opportunity to work together, once
>     they are in place anyhow. Do you see a chance for s.th
>     <http://s.th>. similar for 2019?*
> Having a CS during the whole week is not planned at this point, but we
> see no reason not to do it. If there are enough developers interested
> in a CodeSprint during the week, there is a building just in front of
> the venue we can use for having a CodeSprint during the week. We have
> negotiated the use of some of its rooms before for free for other
> events, as long as it is something that contributes to the community
> and has no fee entry (as it is the case). If the building is not
> available during the whole week, we can try to look for other similar
> spaces close to the venue (less than 30 minutes walking) that we can
> use for free, as long as the CS is useful for the community and is
> free (which, again, is the case).
> We were preparing some of the smaller rooms as rest rooms so people
> can work with their laptops if they want during the conference. And if
> the weather is nice (which statistically is very probable), working on
> the tables under the trees is also a nice option for developers who
> want to work. So maybe there is no need for a specific room for the CS
> in a different building? If the Conference Committee or the developers
> think it is useful, we can arrange it. If for this extra space we want
> to add free food, beverages or something extra than internet, a few
> tables and chairs, then we will have to rearrange the budget to
> accomodate it (maybe some special sponsor for this?). But a basic
> space for working could be arranged easily for free, if there is a
> need for a specific space outside the venue, which at this point, we
> think it won't be necessary as there will be space on the same venue
> (although not explictly dedicated to the CS).
>  *
>       o *In chapt. 7.3. you write "We will try for students to engage
>         on the codesprint so that they can learn how a codesprint
>         works and interact with other developers [...]" - How will you
>         do this, especially if the CS is only one day (which at least
>         is quite enough for the people in the projects to say hello to
>         each other)*
> Our base goal for students in the CodeSprint is just to make them see
> how a CS works. Even if they just sit there, see the interactions and
> learn how to report/test bugs, that will be a success from our
> perspective.
> Depending on how many volunteers to mentor those students we get (we
> will look for local mentors to let OSGeo developers free to do their
> tasks), we will be able to introduce those students to more complex
> tasks and even maybe make them interested enough to repeat the
> experience themselves later.
> Our “hidden” goal here is to make students aware of FOSS4G, show them
> how fun it is to collaborate and make them want to contribute later
> (or even move their career paths to FOSS4G!).
> Of course, the idea is to interrupt as less as possible the work of
> current developers during the CodeSprint.
>   * *Looking at your sponsor's list: I think it's kind of unfair only
>     to plan to mention the top level sponsors and let them present in
>     the plenum. My opinion: In the end the day is as follows: We are a
>     community of small to mid-sized companies, that are often willing
>     to sponsor our events. If we only give big visibility to the "big
>     players", none of the companies, that comes from our own
>     community, that actualy support our projects will be mentioned -
>     in relation, 8k for Gold for a small company is much more money,
>     than 20k for google (e.g.). So my question is: Are you planning to
>     give also small/mid-sized companies, that sponsor the event, more
>     visibilit*y?
> This is something we can work further to make a very appealing
> sponsorship deal. We agree with your considerations about SME’s. We
> will, of course, give high visibility to all of our sponsors, each one
> according to the level of sponsorship, be it through the logo in all
> of the venues banners, electronic sites, through the programme,
> through our media associates, etc.
> It is true that diamond, platinum and gold will have presence on the
> plenary sessions, but we will allow silver and bronze to have presence
> in the side tracks. This means we will allocate some time for them to
> present their projects and goals.
> There will also be more visibility through the Business to Business
> tracks. We will reach sponsors first to check what their interests on
> B2B are to try to match and make the conference profitable for them.
> One of our ideas is to have coffee-bar like sessions on one of the
> smaller rooms (not one of the nine parallel track rooms), where our
> sponsors can have a relaxed meeting with some of their potential
> customers or partners or whatever focus group is interesting to them.
> The details of each session will be arranged with each sponsor. This
> is part of the "experimental gamification" we are trying to introduce
> in FOSS4G to help people interact with each other and make it more
> profitable for companies.
> We thank you for your comments and we’ll give it a second thought to
> make it attractive for all kind of sponsors.
> On Mon, Dec 11, 2017 at 4:11 PM, María Arias de Reyna
> <delawen at gmail.com <mailto:delawen at gmail.com>> wrote:
>     Hi,
>     We already started to answer the questions from Paul and Steven on the
>     wiki page. Your questions will have to wait until tomorrow.
>     On Mon, Dec 11, 2017 at 2:57 PM, Till Adams <till.adams at fossgis.de
>     <mailto:till.adams at fossgis.de>> wrote:
>     > Hi BLOC & SLOC,
>     >
>     > I've added my questions also on the WIKI [1] [2] pages.
>     >
>     > Please ensure to have your answers ready at least on Friday, 15th of
>     > December! You might put them directly in place (which saves me a
>     couple
>     > of minutes in this fully packed week ;-))
>     >
>     >
>     > Regards, Till
>     >
>     > [1] 
>     https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Bucharest
>     <https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Bucharest>
>     >
>     > [2]
>     https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Sevilla
>     <https://wiki.osgeo.org/wiki/FOSS4G2019_Q%26A_Full_Proposal_Sevilla>
>     >
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