[OSGeo-Conf] Motion: Vote on revised Conference Committee Process
Cameron Shorter
cameron.shorter at gmail.com
Wed Feb 1 14:05:04 PST 2017
Oops, typo below. I meant the Conference Committee, not Marketing
Committee and mentioned below.
On 2/2/17 8:55 am, Cameron Shorter wrote:
> Helena, Jeroen,
>
> I acknowledge that you both have offered to step down from the OSGeo
> Marketing Committee.
>
> Before doing so, I'd like to note that based on the revised voting
> rules that are being considered, there will be sufficient space for
> all previous members to remain on the committee. So if you would like
> to remain, your position on the committee would be welcome.
>
> And as always, opinions of non-members will be welcomed and
> considered, even if a vote is not counted in the final voting.
>
> Warm regards, Cameron
>
>
> On 1/2/17 5:11 pm, Jeroen Ticheler wrote:
>> Hi Cameron,
>> Same thing here. Not on the committee anymore.
>> Cheers,
>> Jeroen
>>
>> _________________________
>> Jeroen Ticheler
>> Mooienhof 21
>> 7512EE Enschede
>> Tel: +31 (0)6 81286572
>>
>>> Op 31 jan. 2017 om 22:48 heeft Helena Mitasova <hmitaso at ncsu.edu>
>>> het volgende geschreven:
>>>
>>> Cameron,
>>>
>>> I am not on a conference committee (and the mailing list) list anymore
>>> so I am not getting the emails and therefore my vote, if it is still
>>> needed, is 0.
>>>
>>> Helena
>>>
>>>> On Jan 31, 2017, at 2:38 PM, Cameron Shorter
>>>> <cameron.shorter at gmail.com> wrote:
>>>>
>>>> Jachym, Vasile, Gavin, Helena, Claude, Venka, Paul, Jeroen,
>>>>
>>>> I'm not sure if you have seen this email come through? Would you
>>>> mind replying to the conference committee list with your vote.
>>>>
>>>> Thanks, Cameron
>>>>
>>>>> On 30/01/2017 7:00 AM, Cameron Shorter wrote:
>>>>> As per below, could all the conference committee members please
>>>>> vote to approve revised text for conference committee text:
>>>>> https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter
>>>>>
>>>>> Motion 3: adjusted based on feedback by Cameron Shorter
>>>>> Decisions
>>>>> • Anyone may contribute to conference committee discussions.
>>>>> All votes will be noted, but only conference committee member
>>>>> votes count toward decisions.
>>>>> • Voting will use convention of:
>>>>> • +1 : For
>>>>> • +0: Mildly for
>>>>> • 0: Indifferent
>>>>> • -0: Mildly against
>>>>> • -1 : Strongly against. This is expected to be
>>>>> accompanied by a reason and alternative proposal.
>>>>> • Everyday topics will be decided by an open vote of all
>>>>> members in a clearly designated separate mail thread over a
>>>>> minimum of 2 business days with a minimum participation of 3 votes.
>>>>> • For major decisions, such as conference venue selection, a
>>>>> minimum of one week shall be allocated to try and ensure at least
>>>>> 50% voter participation.
>>>>> • The committee aims for consensus, and will specifically
>>>>> attempt to address all -1 votes, but will revert to a majority
>>>>> vote where necessary.
>>>>> • The result will be clearly declared afterwards.
>>>>> • Secret voting, when required, will use an online voting
>>>>> service or use an email to an independent teller appointed by CC
>>>>> Chair.
>>>>> FOSS4G Selection
>>>>> • All Letters of Intent and subsequent proposals will be
>>>>> posted to the list for open comment by all.
>>>>> • The selection of the winning proposal is by secret vote of
>>>>> conference committee members.
>>>>> • The OSGeo Board will be requested to ratify the conference
>>>>> committee’s recommendation.
>>>>> • Any committee member who has a potential conflict of
>>>>> interest is expected to withdraw from voting. A member of the
>>>>> committee who is part of a bidding team, intends to become part of
>>>>> the LOC or is employed by a company playing an active part in a
>>>>> bid should exclude themselves from voting in the selection
>>>>> process. In the event of a disagreement regarding a potential
>>>>> conflict of interest the committee chair has the authority to make
>>>>> a decision.
>>>>> Membership
>>>>> • To ensure voting control for key decisions remains with
>>>>> experienced people, the committee aims for more than 50% of
>>>>> members to be chairs (or vice chairs) of past FOSS4G global
>>>>> events. The chair of the most recent FOSS4G event will
>>>>> automatically be invited to become a member but still requires a
>>>>> motion and vote.
>>>>> • The conference committee aims to retain a chair or
>>>>> vice-chair from the 5 most recent global FOSS4G conferences.
>>>>> • The remaining membership, less than 50% of members, is open,
>>>>> ideally attracting chairs or LOC members from past Global or
>>>>> Regional FOSS4G or related conferences.
>>>>> • Each year, prior to releasing the Global FOSS4G RfP, the
>>>>> membership list shall be re-visited.
>>>>> • Existing members shall be asked whether they wish to
>>>>> continue on the committee. If a member doesn't respond, after a
>>>>> number of attempts to contact them, they shall be retired.
>>>>> • Interested people may be suggested, or request to be
>>>>> voted onto the conference committee.
>>>>> • If less than 50% of membership would be past global
>>>>> FOSS4G chair/vice chairs, then non global FOSS4G chair/vice chair
>>>>> positions shall be up for re-election.
>>>>> • Election of conference committee members is by secret
>>>>> vote by the existing conference committee and board members who
>>>>> are not already members of the conference committee. Voters will
>>>>> vote Yes/No/Abstain for each candidate. Voters may select "Yes"
>>>>> for up to the number of positions available.
>>>>> • Votes will be secret either using an online voting system or
>>>>> by email to a designated teller who is not a voter. The mechanism
>>>>> will be selected by the committee chair.
>>>>> Votes for the motion
>>>>> • Steven Feldman
>>>>> • Eli Adam
>>>>> • Peter Batty
>>>>> • David Bitner
>>>>> • Maria Brovelli
>>>>> • Jachym Cepicky
>>>>> • Vasile Craciunescu
>>>>> • David Fawcett
>>>>> • Gavin Fleming
>>>>> • Darrell Fuhriman
>>>>> • Helena Mitasova
>>>>> • Claude Philipona
>>>>> • Venkatesh Raghavan
>>>>> • Paul Ramsey
>>>>> • Cameron Shorter
>>>>> • Sanghee Shin
>>>>> • Till Adams
>>>>> • Jeroen Ticheler
>>>>>
>>>>>
>>>>>
>>>>>> On 27/12/2016 1:28 PM, Cameron Shorter wrote:
>>>>>> Conference committee,
>>>>>>
>>>>>> Maria, Venka, Steven, Eli and I have revisited the proposed
>>>>>> conference committee processes, addressing previous concerns from
>>>>>> Maria and Venka. After some adjustments, we are all now happy
>>>>>> with the text [1].
>>>>>>
>>>>>> Could all please run your eyes over this and comment on whether
>>>>>> you think it is ok, or whether you think there is something extra
>>>>>> needing to be changed.
>>>>>>
>>>>>> Once we have heard from the majority of the committee (preferably
>>>>>> all), and any comments raised have been addressed, I'll start a
>>>>>> motion as a separate email thread to finalise these processes.
>>>>>> I'll leave up to 2 weeks, till 10 Jan for people to comment).
>>>>>>
>>>>>> The changes include:
>>>>>>
>>>>>> * There is no set number of people on the committee, just a
>>>>>> requirement that global FOSS4G chairs/co-chairs make up more than
>>>>>> 50% of the committee.
>>>>>>
>>>>>> * Major decisions will have a minimum of 1 week for people to
>>>>>> vote to try and ensure there is sufficient time for most (if not
>>>>>> all) committee members to vote.
>>>>>>
>>>>>> * A number of other minor tweaks to the text.
>>>>>>
>>>>>> Note: We currently have 11 global foss4g chair/co-chairs on the
>>>>>> conference committee. Based on proposed rules, we have space for
>>>>>> 10 more people on the committee (totaling 21). We currently have
>>>>>> 16 members [2] listed.
>>>>>>
>>>>>> Jeroen, Helena, you both recently volunteered to step down from
>>>>>> the committee. I'm hopeful that you might reconsider and rejoin.
>>>>>>
>>>>>> [1]
>>>>>> https://wiki.osgeo.org/wiki/Conference_Committee_Policy_Discussions#Motion_3:_adjusted_based_on_feedback_by_Cameron_Shorter
>>>>>>
>>>>>> [2] https://wiki.osgeo.org/wiki/Conference_Committee#Current_Members
>>>>>> On 27/12/2016 1:34 PM, David William Bitner wrote:
>>>>>> +1, I like the compromises!
>>>>>> On 28/12/2016 7:45 AM, Cameron Shorter wrote:
>>>>>> Hi Michael,
>>>>>>
>>>>>> That is a good suggestion. I believe the your proposed text
>>>>>> should go into the FOSS4G RFP document [1]. I'm not tackling this
>>>>>> document myself, but happy to see someone else take it on.
>>>>>>
>>>>>> [1]
>>>>>> https://wiki.osgeo.org/wiki/FOSS4G_2018_Bid_Process#RFP_Documents
>>>>>> (source in subversion)
>>>>>>
>>>>>>> On 28/12/2016 12:28 AM, Michael Terner wrote:
>>>>>>> I would also like to suggest one further minor refinement to
>>>>>>> item #1 of "FOSS4G selection" based on the 2017 competition (as
>>>>>>> the situation did not arise with the 2018 competition generating
>>>>>>> only one proposal). We would respectfully suggest that the final
>>>>>>> Proposals not be posted directly to the Conference Dev list by
>>>>>>> the proposing cities, but rather to an intermediary, who would
>>>>>>> then post them publicly after the global deadline has passed. In
>>>>>>> the 2017 competition there was a gap of >8 hours between when
>>>>>>> the first proposal was submitted, and the last. And this gap
>>>>>>> provides the late submitters an opportunity to look at the
>>>>>>> earlier submittals before submitting. I don't suggest that
>>>>>>> anything untoward happened in 2017, but the "public posting"
>>>>>>> process accommodates an opportunity for this to happen and is
>>>>>>> very easily remedied. A simple sentence added to #1 would cover
>>>>>>> this: "Final FOSS4G proposals will be emailed by the proposing
>>>>>>> cities to an intermediary, named by Conference Dev, before the
>>>>>>> deadline; and the intermediary will post them publicly the day
>>>>>>> following the deadline."
>>>>>>>
>>>>>>> Good luck with the deliberations and voting...
>>>>>>>
>>>>>>> MT
>>>>> --
>>>>> Cameron Shorter
>>>>> M +61 419 142 254
>>>>>
>>>> --
>>>> Cameron Shorter
>>>> M +61 419 142 254
>>>>
>>> Helena Mitasova
>>> Professor at the Department of Marine,
>>> Earth, and Atmospheric Sciences
>>> and Center for Geospatial Analytics
>>> North Carolina State University
>>> Raleigh, NC 27695-8208
>>> hmitaso at ncsu.edu
>>> http://geospatial.ncsu.edu/osgeorel/publications.html
>>>
>>> "All electronic mail messages in connection with State business
>>> which are sent to or received by this account are subject to the NC
>>> Public Records Law and may be disclosed to third parties.”
>>>
>
--
Cameron Shorter
M +61 419 142 254
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