[OSGeo-Conf] Open open source, reduce registration fees.
Paul Ramsey
pramsey at cleverelephant.ca
Thu Feb 9 09:25:42 PST 2017
Small, low-frills events held at academic venues may indeed be more
financially accessible, but they also don't tend to throw off $100K in
profits to fund the operations of their parent organizations. There is a
whole other set of variables being ignore in this reductive discussion of
admission fees.
P.
On Thu, Feb 9, 2017 at 8:58 AM, <b.j.kobben at utwente.nl> wrote:
> One option not mentioned yet is to cap the conference attendance to max
> 500 or so, then you can find conference facilities in universities (and
> possibly even also accommodation there), making it possible to have very
> "accessible" conference fees.
>
> I am not saying I particularly favour this option, and there are many
> questions (eg. on how to cap -- first come first served?) but it is a
> possible way to bring costs down...
>
> --
> Barend Köbben
>
>
> On 09/02/17 17:48, "Conference_dev on behalf of Steven Feldman" <
> conference_dev-bounces at lists.osgeo.org on behalf of shfeldman at gmail.com>
> wrote:
>
>
>
>
> Venka
>
>
> You and others often suggest that a lower fee would attract more
> participation - that will mainly apply to people travelling from within the
> region as based on your own numbers for an out of region delegate a saving
> of $180 represents a 7.5% reduction
> (in region it is likely to be about 15%)
>
>
> We go round and round on this subject of delegate fees - we can decide
> to set the limit for an early bird for 2019 in Europe at $500 and then
> determine
> 1) whether any acceptable bids are forthcoming and
> 2) subsequently whether the lower registration fee results in higher
> attendance from those who had been unable to attend at £650.
>
>
> Personally I doubt that we will get bids for anything that we would
> recognise as a FOSS4G Global at $500 registration unless the organisers can
> get a massive boost in sponsorship in advance of submitting a bid (as Dar
> es Salaam did with the World
> Bank sponsorship).
>
>
> The scope for an LOC to offer travel bursaries is likely to be reduced
> if they are working with smaller budgets due to lower delegate rates.
>
>
> The RfP for 2019 will start in September of this year, just after
> FOSS4G closes. I look forward to the discussion on pricing and ultimately
> the vote in the CC before we issue a revised RfP.
> ______
> Steven
>
>
>
>
> On 9 Feb 2017, at 14:29, Venkatesh Raghavan <venka.osgeo at gmail.com>
> wrote:
>
> My
> trip to FOSS4G-Bonn cost me 1500USD for air-tickets, 630USD
> (early
> bird Including gala dinner) for registration and 250USD
> (for
> 7 nights) for sharing a nice little house with Gerald and
> Nick.
>
> All
> this was paid through my project budget. For example, had the
> early
> registration been 180USD cheaper (450USD @150USD/day), I
> could
> have sent three of my students to make FOSS4G related presentation at
> local conferences.
>
> So
> I do not understand the logic that high registration
> fee
> is only a "small" fraction of the cost involved for
> participants.
> Also, lower registration fee may attract
> more
> participation and we may end-up generating same
> amount
> as surplus and also have more new faces attending
> the
> event. We do not know if that happen since we have not
> tried
> lowering the conference prices recently.
>
> Best
>
> Venka
>
> On
> 2/7/2017 4:49 PM, Till Adams wrote:
>
> +1 - Paul hits 100% my opinion.
>
> Am 06.02.2017 um 18:15 schrieb Paul Ramsey:
> Regular reminder:
> No doubt a $100 drop on registration would be determinative for a few,
> but it will not do much to change the equation for even a backpacking
> overseas traveller, who will pay (from Vancouver) $1000 to get there
> and $600+ in accommodation and meals, depending on how long they stay
> (doing workshops? doing code sprint?)
> Using second-city sites (Victoria instead of Vancouver, Lausanne
> instead of Geneva) can shave registration dollars at the margins, but
> they'll get eaten up instead in travel costs.
> Local regional conferences (Foss4g.nl <http://Foss4g.nl>) should
> probably aim to go low
> and hyper-accessible, since they draw from a population that can
> economize on all aspects of the conference experience (stay at home,
> get up at 4am and walk to the venue from Haarlem, bring a bag lunch).
> Foss4g international is... international, there's going to be a
> minimum spend to get there and do it, no matter how few coffees are
> served, how spare the venue, or how much volunteers are used and
> abused.
> P.
>
> On Mon, Feb 6, 2017 at 7:54 AM, Steven Feldman <shfeldman at gmail.com
> <mailto:shfeldman at gmail.com>> wrote:
>
> Reposting this from the board list as it may interest the CC.
>
> The current target in RfP is $650 including social activities but
> excluding workshops. The costs of travel and accommodation have
> equalled or, for out of region delegates, exceed the registration
> costs.
>
> To my knowledge no proposal has been received for the last 5 years
> that was able to support 800+ delegates at ca $500
>
> 2019 will be a ‘European’ year, I am sure that the CC would
> welcome a $500 proposal from the Netherlands community
>
> ______
> Steven
>
> Date: Mon, 6 Feb 2017 09:38:47 +0000
> From: <l.g.j.boerboom at utwente.nl <mailto:l.g.j.boerboom at utwente.nl
> >>
> To: <board at lists.osgeo.org <mailto:board at lists.osgeo.org>>
> Subject: [Board] Open open source, reduce registration fees.
> Message-ID:
> <62bfc24ab8c3406490757d8c14802bbe at EXMBX32.ad.utwente.nl
> <mailto:62bfc24ab8c3406490757d8c14802bbe at EXMBX32.ad.utwente.nl>>
> Content-Type: text/plain; charset="utf-8"
>
> Dear board,
>
> Where is the cap on registration fees for FOSS4G? You have closed
> open source to me with these steep registration fees. You have to
> change this. A few years ago I could hardly convince my
> departmental management to pay for registration. Now it is
> impossible! Please open up the conference again. Open open source!
> Those who cannot organize a conference below $500 should not be
> allowed to organize. Scale down. No fancy stuff. Back to the
> basics! Back to the core!
>
> With kind regards,
>
> Luc Boerboom
>
> Dr. Ir. Luc Boerboom
> Assist. Prof Spatial Planning and Decision Support Systems and
> Infrastructures
> Department of Urban and Regional Planning and Geo-information
> Management
> Faculty of Geo-Information Science and Earth Observation
> (ITC), http://www.itc.nl/
> University of Twente, http://www.utwente.nl/
>
> E: l.g.j.boerboom at utwente.nl
> <mailto:l.g.j.boerboom at utwente.nl><mailto:l.g.j.boerboom at utwente.nl
> <mailto:l.g.j.boerboom at utwente.nl>>
> T: +31 (0)53 487 42 47 or +31 (0)53 487 44 44
> Postal address
> PO Box 217
> 7500 AE Enschede
> The Netherlands
>
>
>
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