[OSGeo-Conf] [Board] Any updates on travel grant foss4g push?

Tue Jun 6 08:51:12 PDT 2017

Till

Can I leave it to you to create an application form on Google Forms (or some other way) and put the announcement out?

I will volunteer to be part of the sub-group for the selections unless there is an overload of volunteers (hint) in which case I sm happy to leave to others
______
Steven

> On 6 Jun 2017, at 15:36, Till Adams <till.adams at fossgis.de> wrote:
> 
> Hi Steven,
> 
> many thanks for putting this forward! Indeed a text we can directly use (if funds of 10k $ are safe). If we agree, we should kick that call out ASAP!
> 
> I am willing to volunteer for the selections.
> 
> @ConfComm: nevertheless a good thing to add/edit the WIKI draft, so that we can take this as part of the conference handbook from 2018 on!
> 
> Till
> 
> 
> Am 02.06.2017 um 15:14 schrieb Steven Feldman:
>> I have updated the wiki https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants#Preface <https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants#Preface> with some thoughts and additions.
>> 
>> We need to get moving if we are gong to give applicants a chance to apply etc in time for the conference. Here is a quick summary that could form the basis of an announcement:
>> 
>> OSGeo invites applications for its Travel Grant Program for FOSS4G 2017
>> 
>> The 2017 Travel Grant Program (TGP) will offer support to between  6 and 8 delegates to attend FOSS4G in Boston. 
>> 
>> The TGP will provide 
>> 1) A Full Conference Pass (including attendance at workshops?) and access to social events
>> 2) An accommodation and meals allowance of $750 for 5 days attendance or $1,000 for 7 days attendance
>> 
>> Applicants will need to confirm that they can fund the costs of travel and that they have a valid visa for entry to the US when submitting an application. Conference passes and accommodation allowances will only be issued to TGP recipients once evidence of travel tickets and visas has been provided.
>> 
>> The TGP selection criteria will prioritise applicants from Low or Lower-Middle or Upper-Middle economies as defined by the World Bank at https://datahelpdesk.worldbank.org/knowledgebase/articles/906519 <https://datahelpdesk.worldbank.org/knowledgebase/articles/906519>
>> 
>> Applicants should submit their application via [create a simple Google Form] detailing their experience of Open Source Geo and past activity, explaining why they wish to be considered for a grant and outlining the benefits that they and their employers will receive from their attendance.
>> 
>> Applications should be submitted by 19th June. Decisions will be notified on 26th June
>> 
>> 
>> If the Boston LOC are willing to make conference passes available for $500 we would be able to make at least 1 and possibly 2 more grants. We also need clarity on whether workshop attendance would eb included with those passes - personally i think workshop attendance will be a key benefit for TGP recipients.
>> 
>> I suggest we get 3-5 volunteers from ConfComm to evaluate applications. They can agree the precise criteria that they will apply, the extent to which the applicants letter/statement will score and how they will choose between closely ranked applications (subject to the broad criteria on the wiki).
>> 
>> Hope this helps
>> ______
>> Steven
>> 
>> 
>>> On 2 Jun 2017, at 07:53, Till Adams < <mailto:till.adams at fossgis.de>till.adams at fossgis.de <mailto:till.adams at fossgis.de>> wrote:
>>> 
>>> Dear michael,
>>> 
>>> thanks for coming up with this again.
>>> 
>>> I added a temporal WIKI page as base for further discussions and pleased members of ConComm to comment on this:
>>> https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants <https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants>
>>> 
>>> So, ConfComm please watch up this page and edit/comment!
>>> 
>>> Till
>>> 
>>> 
>>> 
>>> Am 02.06.2017 um 01:32 schrieb Michael Terner:
>>>> Repeating note sent to Conference Dev in reply to Jody's comment for the Board:
>>>> 
>>>> Understood Jody.
>>>> 
>>>> I am simply reporting what we feel we are capable of doing. We will absolutely follow the wishes of Conference Dev and the Board and we understand and agree with the importance of "simplicity" and repeatability.
>>>> 
>>>> We remain on standby and look forward to watching this take further shape.
>>>> 
>>>> MT
>>>> 
>>>> On Thu, Jun 1, 2017 at 7:25 PM, Jody Garnett < <mailto:jody.garnett at gmail.com>jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>> wrote:
>>>> Thanks for the update. 
>>>> 
>>>> The board has done our bit with travel grant budget and mandate. 
>>>> 
>>>> Speaking for myself (not OSGeo or conference committee) I would prefer if we stick with early bird discount pricing to avoid setting a complicated precedent for subsequent events to follow. 
>>>> 
>>>> If the LOC is feeling confident you can donate or credit the travel grant program an appropriate amount. 
>>>> 
>>>> I know on the books it looks the same, but this way we allow the travel grants to reach more people this year while avoiding setting a moving target for fundraising.
>>>> 
>>>> 
>>>> On Thu, Jun 1, 2017 at 3:30 PM Michael Terner < <mailto:mgt at appgeo.com>mgt at appgeo.com <mailto:mgt at appgeo.com>> wrote:
>>>> Just a couple of updates from Boston:
>>>> Today we launched our "call for volunteers <http://2017.foss4g.org/volunteer/>" which provides another "more affordable" means of covering registration.
>>>> With the success of our early bird registration, the Boston team is comfortable providing full conference registrations to travel grant recipients for $500 (a discount below Early Bird) for recipients who aren't applying/accepted as a volunteer. If/when our registration momentum increases, we are hopeful we may be able to do more.
>>>> We are maintaining a list of people who have inquired about our Travel Grant program and we are ready to launch an application page off of our website, or provide a link to an OSGeo page on applying for a travel grant.
>>>> We look forward to hearing how the Board and Conference Dev deliberations are going and are ready to assist when needed...
>>>> 
>>>> MT
>>>> 
>>>> On Thu, Jun 1, 2017 at 5:53 PM, Jody Garnett < <mailto:jody.garnett at gmail.com>jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>> wrote:
>>>> It has now been another week. I am writing up sponsor press releases, and would love to have something to link to for this travel grant program.
>>>> 
>>>> --
>>>> Jody Garnett
>>>> 
>>>> On 24 May 2017 at 12:43, Jody Garnett < <mailto:jody.garnett at gmail.com>jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>> wrote:
>>>> I am sure we are all getting lots of interest above travel grants for foss4g. We managed to pass two motions last week - is anyone from the conference committee around to acknowledge the change of scope/budget?
>>>> 
>>>> I would like to confirm we have done our bit as the osgeo board, and ask if there is anything more we should be doing. 
>>>> -- 
>>>> --
>>>> Jody Garnett
>>>> 
>>>> 
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>>>> 
>>>> 
>>>> -- 
>>>> Michael Terner
>>>> Executive Vice President
>>>> 617-447-2468 <tel:%28617%29%20447-2468> Direct | 617-447-2400 <tel:%28617%29%20447-2400> Main
>>>> Applied Geographics, Inc.
>>>> 24 School Street, Suite 500
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>>>> -- 
>>>> --
>>>> Jody Garnett
>>>> 
>>>> 
>>>> 
>>>> -- 
>>>> Michael Terner
>>>> Executive Vice President
>>>> 617-447-2468 Direct | 617-447-2400 Main
>>>> Applied Geographics, Inc.
>>>> 24 School Street, Suite 500
>>>> Boston, MA 02108
>>>>  <http://www.appgeo.com/>www.AppGeo.com <http://www.appgeo.com/>
>>>> This e-mail message and any attachments may contain confidential or legally privileged information. If you are not an intended recipient or otherwise authorized to receive this message, you should not use, copy, distribute, disclose or take any action based on the information contained in this e-mail or any attachments. If you have received this message and material in error, please advise the sender immediately by reply e-mail and delete this message. Thank you on behalf of Applied Geographics, Inc. (AppGeo).
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