[OSGeo-Conf] [Board] Any updates on travel grant foss4g push?
Till Adams
till.adams at fossgis.de
Fri Jun 9 03:09:20 PDT 2017
Dear Guido,
looks like you spent a lot of time on twitter - makes me confident, that
things are going well ;-)
In general no problem with TGP-attendees having to pay at least some
money for the workshops - that makes you sure, that people will attend.
And of course I can understand your matters about your financial
plannings ;-)
So, if we can have a discounted price, it would be great, if we could
announce it with the TGP announcement.
So far!
Till
Am 08.06.2017 um 16:33 schrieb Guido Stein:
> Hey folks,
>
> Just want to jump in here as a representative from the workshop
> committee. To be clear, the workshop budget is a standalone budget
> from the rest of the conference. I believe that we did a good job at
> keeping the costs low for these sessions, giving a lot of chances for
> people to get training.
>
> I would support offering a discounted price for workshops, but I would
> not recommend just throwing these in for free as that would disrupt
> the financial models on which our planning depended on.
>
> I hope this helps.
>
> Also, I am happy that this is coming together and will be happy to
> support your efforts how ever I can.
>
> -Guido
>
> On Thu, Jun 8, 2017 at 9:17 AM Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
>
> Hi Michael,
>
> great news! If we also get the workshops under the hood all is
> well. Regarding the "voluntary contribution" honestly does not
> help anyway, as we have a very short timeframe between
> announcement and closing of TGP - maybe this is an issue, we might
> discuss with DLOC for 2018 ;-)
>
> I do not think we have a kind of logo and/or brand yet, so just
> the mentioning is fine.
>
> Congrats for the 240k sponsorship! Having that money in advance
> would have prevented me from several sleepless nights last year ;-)
>
>
> So far1
>
>
> Till
>
>
>
> Am 08.06.2017 um 14:12 schrieb Michael Terner:
>> Awesome news all around. As per earlier correspondence, the BLOC
>> is entirely supportive of this initiative. We can commit to the
>> following:
>>
>> 1. YES, we can commit to a $500 "all-in" registration (including
>> our Gala). With IBM joining our sponsor ranks as Platinum we
>> have exceeded our $240,000 sponsorship goal and believe we
>> have the resources.
>> 2. YES, we would be more than happy to post any information on
>> this program on our website and make /all kinds of noise /via
>> twitter and what will soon become weekly outbound emails to
>> the Mailchimp account. Indeed, we are keeping a list already
>> of people who have actively inquired about the availability
>> of this program.
>> 3. I love the idea of having the Travel Gran program be listed
>> formally as a sponsor. OSGeo itself is a Gold Sponsor, and
>> based on $10k, the nearest marker would be Silver Sponsor. We
>> already have two "in-kind" Silver sponsors (i.e., District
>> Hall which gave us deep discounts on their space; and
>> Harvard's CGA lab which is providing free space for
>> workshops), an this would fit in nicely. Just send us the
>> logo/brand you want projected.
>>
>> The two things we can't yet commit to are:
>>
>> 1. Including the workshops in the $500 package as we are running
>> the workshops as a standalone endeavor with their own budget
>> and revenues. Let me confer with the BLOC and the Workshop
>> Committee and get back to you. I am cautiously optimistic we
>> can make this work.
>> 2. Adding some kind of "voluntary contribution" to our
>> registration page. Honestly, I think this is a bit too late,
>> and based on Eli's experience, it may not be worth the
>> effort. Our "general plan" will be to use excess sponsor
>> revenues in this same manner.
>>
>> Thanks to both the Board and Conference Dev for working to make
>> this happen. Keep us posted on what comes next...
>>
>> MT
>>
>> On Thu, Jun 8, 2017 at 4:28 AM, Till Adams <till.adams at fossgis.de
>> <mailto:till.adams at fossgis.de>> wrote:
>>
>> Hi Steven,
>>
>> will do (for my first time, never setup a google form before)
>> at the weekend.
>>
>> Till
>>
>>
>>
>> Am 06.06.2017 um 17:51 schrieb Steven Feldman:
>>> Till
>>>
>>> Can I leave it to you to create an application form on
>>> Google Forms (or some other way) and put the announcement out?
>>>
>>> I will volunteer to be part of the sub-group for the
>>> selections unless there is an overload of volunteers (hint)
>>> in which case I sm happy to leave to others
>>> ______
>>> Steven
>>>
>>>
>>>> On 6 Jun 2017, at 15:36, Till Adams <till.adams at fossgis.de
>>>> <mailto:till.adams at fossgis.de>> wrote:
>>>>
>>>> Hi Steven,
>>>>
>>>> many thanks for putting this forward! Indeed a text we can
>>>> directly use (if funds of 10k $ are safe). If we agree, we
>>>> should kick that call out ASAP!
>>>>
>>>> I am willing to volunteer for the selections.
>>>>
>>>> @ConfComm: nevertheless a good thing to add/edit the WIKI
>>>> draft, so that we can take this as part of the conference
>>>> handbook from 2018 on!
>>>>
>>>> Till
>>>>
>>>>
>>>> Am 02.06.2017 um 15:14 schrieb Steven Feldman:
>>>>> I have updated the wiki
>>>>> https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants#Preface
>>>>> with some thoughts and additions.
>>>>>
>>>>> We need to get moving if we are gong to give applicants a
>>>>> chance to apply etc in time for the conference. Here is a
>>>>> quick summary that could form the basis of an announcement:
>>>>>
>>>>> *OSGeo invites applications for its Travel Grant
>>>>> Program for FOSS4G 2017*
>>>>> *
>>>>> *
>>>>> The 2017 Travel Grant Program (TGP) will offer support
>>>>> to between 6 and 8 delegates to attend FOSS4G in Boston.
>>>>>
>>>>> The TGP will provide
>>>>> 1) A Full Conference Pass (including attendance at
>>>>> workshops?) and access to social events
>>>>> 2) An accommodation and meals allowance of $750 for 5
>>>>> days attendance or $1,000 for 7 days attendance
>>>>>
>>>>> Applicants will need to confirm that they can fund the
>>>>> costs of travel and that they have a valid visa for
>>>>> entry to the US when submitting an application.
>>>>> Conference passes and accommodation allowances will
>>>>> only be issued to TGP recipients once evidence of
>>>>> travel tickets and visas has been provided.
>>>>>
>>>>> The TGP selection criteria will prioritise applicants
>>>>> from Low or Lower-Middle or Upper-Middle economies as
>>>>> defined by the World Bank
>>>>> at https://datahelpdesk.worldbank.org/knowledgebase/articles/906519
>>>>>
>>>>> Applicants should submit their application via [create
>>>>> a simple Google Form] detailing their experience of
>>>>> Open Source Geo and past activity, explaining why they
>>>>> wish to be considered for a grant and outlining the
>>>>> benefits that they and their employers will receive
>>>>> from their attendance.
>>>>>
>>>>> Applications should be submitted by 19th June.
>>>>> Decisions will be notified on 26th June
>>>>>
>>>>>
>>>>>
>>>>> If the Boston LOC are willing to make conference passes
>>>>> available for $500 we would be able to make at least 1 and
>>>>> possibly 2 more grants. We also need clarity on whether
>>>>> workshop attendance would eb included with those passes -
>>>>> personally i think workshop attendance will be a key
>>>>> benefit for TGP recipients.
>>>>>
>>>>> I suggest we get 3-5 volunteers from ConfComm to evaluate
>>>>> applications. They can agree the precise criteria that
>>>>> they will apply, the extent to which the applicants
>>>>> letter/statement will score and how they will choose
>>>>> between closely ranked applications (subject to the broad
>>>>> criteria on the wiki).
>>>>>
>>>>> Hope this helps
>>>>> ______
>>>>> Steven
>>>>>
>>>>>
>>>>>> On 2 Jun 2017, at 07:53, Till Adams
>>>>>> <till.adams at fossgis.de <mailto:till.adams at fossgis.de>> wrote:
>>>>>>
>>>>>> Dear michael,
>>>>>>
>>>>>> thanks for coming up with this again.
>>>>>>
>>>>>> I added a temporal WIKI page as base for further
>>>>>> discussions and pleased members of ConComm to comment on
>>>>>> this:
>>>>>> https://wiki.osgeo.org/wiki/Draft_FOSS4G_Travel_Grants
>>>>>>
>>>>>> So, ConfComm please watch up this page and edit/comment!
>>>>>>
>>>>>> Till
>>>>>>
>>>>>>
>>>>>>
>>>>>> Am 02.06.2017 um 01:32 schrieb Michael Terner:
>>>>>>> /Repeating note sent to Conference Dev in reply to
>>>>>>> Jody's comment for the Board:/
>>>>>>>
>>>>>>> Understood Jody.
>>>>>>>
>>>>>>> I am simply reporting what we feel we are capable of
>>>>>>> doing. We will absolutely follow the wishes of
>>>>>>> Conference Dev and the Board and we understand and agree
>>>>>>> with the importance of "simplicity" and repeatability.
>>>>>>>
>>>>>>> We remain on standby and look forward to watching this
>>>>>>> take further shape.
>>>>>>>
>>>>>>> MT
>>>>>>>
>>>>>>> On Thu, Jun 1, 2017 at 7:25 PM, Jody Garnett
>>>>>>> <jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>>
>>>>>>> wrote:
>>>>>>>
>>>>>>> Thanks for the update.
>>>>>>>
>>>>>>> The board has done our bit with travel grant budget
>>>>>>> and mandate.
>>>>>>>
>>>>>>> Speaking for myself (not OSGeo or conference
>>>>>>> committee) I would prefer if we stick with early
>>>>>>> bird discount pricing to avoid setting a complicated
>>>>>>> precedent for subsequent events to follow.
>>>>>>>
>>>>>>> If the LOC is feeling confident you can donate or
>>>>>>> credit the travel grant program an appropriate amount.
>>>>>>>
>>>>>>> I know on the books it looks the same, but this way
>>>>>>> we allow the travel grants to reach more people this
>>>>>>> year while avoiding setting a moving target for
>>>>>>> fundraising.
>>>>>>>
>>>>>>>
>>>>>>> On Thu, Jun 1, 2017 at 3:30 PM Michael Terner
>>>>>>> <mgt at appgeo.com <mailto:mgt at appgeo.com>> wrote:
>>>>>>>
>>>>>>> Just a couple of updates from Boston:
>>>>>>>
>>>>>>> 1. Today we launched our "call for volunteers
>>>>>>> <http://2017.foss4g.org/volunteer/>" which
>>>>>>> provides another "more affordable" means of
>>>>>>> covering registration.
>>>>>>> 2. With the success of our early bird
>>>>>>> registration, the Boston team is comfortable
>>>>>>> providing full conference registrations to
>>>>>>> travel grant recipients for $500 (a discount
>>>>>>> below Early Bird) for recipients who aren't
>>>>>>> applying/accepted as a volunteer. If/when
>>>>>>> our registration momentum increases, we are
>>>>>>> hopeful we may be able to do more.
>>>>>>> 3. We are maintaining a list of people who have
>>>>>>> inquired about our Travel Grant program and
>>>>>>> we are ready to launch an application page
>>>>>>> off of our website, or provide a link to an
>>>>>>> OSGeo page on applying for a travel grant.
>>>>>>>
>>>>>>> We look forward to hearing how the Board and
>>>>>>> Conference Dev deliberations are going and are
>>>>>>> ready to assist when needed...
>>>>>>>
>>>>>>> MT
>>>>>>>
>>>>>>> On Thu, Jun 1, 2017 at 5:53 PM, Jody Garnett
>>>>>>> <jody.garnett at gmail.com
>>>>>>> <mailto:jody.garnett at gmail.com>> wrote:
>>>>>>>
>>>>>>> It has now been another week. I am writing
>>>>>>> up sponsor press releases, and would love to
>>>>>>> have something to link to for this travel
>>>>>>> grant program.
>>>>>>>
>>>>>>> --
>>>>>>> Jody Garnett
>>>>>>>
>>>>>>> On 24 May 2017 at 12:43, Jody Garnett
>>>>>>> <jody.garnett at gmail.com
>>>>>>> <mailto:jody.garnett at gmail.com>> wrote:
>>>>>>>
>>>>>>> I am sure we are all getting lots of
>>>>>>> interest above travel grants for foss4g.
>>>>>>> We managed to pass two motions last week
>>>>>>> - is anyone from the conference
>>>>>>> committee around to acknowledge the
>>>>>>> change of scope/budget?
>>>>>>>
>>>>>>> I would like to confirm we have done our
>>>>>>> bit as the osgeo board, and ask if there
>>>>>>> is anything more we should be doing.
>>>>>>> --
>>>>>>> --
>>>>>>> Jody Garnett
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at lists.osgeo.org
>>>>>>> <mailto:Board at lists.osgeo.org>
>>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> *Michael Terner*
>>>>>>> /Executive Vice President/
>>>>>>> 617-447-2468 <tel:%28617%29%20447-2468> Direct
>>>>>>> | 617-447-2400 <tel:%28617%29%20447-2400> Main
>>>>>>> Applied Geographics, Inc.
>>>>>>> 24 School Street, Suite 500
>>>>>>> Boston, MA 02108
>>>>>>> www.AppGeo.com <http://www.AppGeo.com>
>>>>>>>
>>>>>>> This e-mail message and any attachments may
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>>>>>>> this message, you should not use, copy,
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>>>>>>> and material in error, please advise the sender
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>>>>>>> Geographics, Inc. (AppGeo).
>>>>>>>
>>>>>>> --
>>>>>>> --
>>>>>>> Jody Garnett
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> *Michael Terner*
>>>>>>> /Executive Vice President/
>>>>>>> 617-447-2468 <tel:%28617%29%20447-2468> Direct
>>>>>>> | 617-447-2400 <tel:%28617%29%20447-2400> Main
>>>>>>> Applied Geographics, Inc.
>>>>>>> 24 School Street, Suite 500
>>>>>>> Boston, MA 02108
>>>>>>> www.AppGeo.com <http://www.AppGeo.com>
>>>>>>>
>>>>>>> This e-mail message and any attachments may contain
>>>>>>> confidential or legally privileged information. If you
>>>>>>> are not an intended recipient or otherwise authorized to
>>>>>>> receive this message, you should not use, copy,
>>>>>>> distribute, disclose or take any action based on the
>>>>>>> information contained in this e-mail or any attachments.
>>>>>>> If you have received this message and material in error,
>>>>>>> please advise the sender immediately by reply e-mail and
>>>>>>> delete this message. Thank you on behalf of Applied
>>>>>>> Geographics, Inc. (AppGeo).
>>>>>>
>>>>>> _______________________________________________
>>>>>> Conference_dev mailing list
>>>>>> Conference_dev at lists.osgeo.org
>>>>>> <mailto:Conference_dev at lists.osgeo.org>
>>>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>>
>>>>
>>>
>>
>>
>>
>>
>> --
>> *Michael Terner*
>> /Executive Vice President/
>> 617-447-2468 <tel:%28617%29%20447-2468> Direct | 617-447-2400
>> <tel:%28617%29%20447-2400> Main
>> Applied Geographics, Inc.
>> 24 School Street, Suite 500
>> Boston, MA 02108
>> www.AppGeo.com <http://www.AppGeo.com>
>>
>> This e-mail message and any attachments may contain confidential
>> or legally privileged information. If you are not an intended
>> recipient or otherwise authorized to receive this message, you
>> should not use, copy, distribute, disclose or take any action
>> based on the information contained in this e-mail or any
>> attachments. If you have received this message and material in
>> error, please advise the sender immediately by reply e-mail and
>> delete this message. Thank you on behalf of Applied Geographics,
>> Inc. (AppGeo).
>
>
> This e-mail message and any attachments may contain confidential or
> legally privileged information. If you are not an intended recipient
> or otherwise authorized to receive this message, you should not use,
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> contained in this e-mail or any attachments. If you have received this
> message and material in error, please advise the sender immediately by
> reply e-mail and delete this message. Thank you on behalf of Applied
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