[OSGeo-Conf] [Board] FOSS4G Boston Travel Grants ~ IMPORTANT request
till.adams at fossgis.de
Thu May 4 23:19:46 PDT 2017
I would propose to post this responsibility to the ConfCom. Some of the
past chairs already were involved in such kind of decisions.
Am 04.05.2017 um 17:07 schrieb Jody Garnett:
> Thanks Till, can you dive into that draft document and come back here
> with feedback?
> One open question is who should take the responsibility for approving
> event applications. Should the board handle it like code sprints, is
> the conference committee interested in the responsibility, do we want
> a new committee with yourself as chair? Etc ...
> If there is a dedicated group then it would open up a few alternate
> approaches to the one proposed.
> On Wed, May 3, 2017 at 11:32 PM Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
> I raise my hand as volunteer.
> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>> We covered this in last months board meeting, so far we need
>> volunteers willing to take part.
>> You many not be specifically happy with the direction thus far
>> (travel grant fund available to all osgeo events, focused on
>> diversity, event organizers apply similar to code sprints).
>> I have draft I am working on based on discussion thus far (using
>> code sprint guidelines as a starting point).
>> Travel Grant Guidelines
>> Jody Garnett
>> On 3 May 2017 at 07:59, Steven Feldman <shfeldman at gmail.com
>> <mailto:shfeldman at gmail.com>> wrote:
>> I fully support Michael’s request.
>> It is time for OSGeo to establish a transparent policy on
>> travel grants, to fund them and most importantly to
>> administer them
>>> On 3 May 2017, at 13:56, Till Adams <till.adams at fossgis.de
>>> <mailto:till.adams at fossgis.de>> wrote:
>>> As you all can see we've been very busy assembling our
>>> program (225 accepted talks
>>> <http://2017.foss4g.org/accepted-presentations/>, out of 423
>>> submitted) and rounding out the sponsorship for the
>>> conference (>$200k of commitments
>>> <http://2017.foss4g.org/sponsor/>). And now, with 2 weeks to
>>> go before the Early Bird expires, registration is starting
>>> to pickup with ~200 registrations processed.
>>> And, with registration on people's minds we have started to
>>> get the inevitable requests for financial support (e.g., and
>>> accepted speaker who's company cannot pay; graduate students
>>> looking for support; etc.) and we expect those requests to
>>> continue. The Boston LOC (BLOC) would dearly like to have a
>>> "Travel Grant Program", but as was pointed out in earlier
>>> threads (I believe by both Steven Feldman and Jody Garnett)
>>> it is difficult for the host LOC to run such a program. For
>>> 1. We do not yet know our financial condition. With
>>> registrations being notoriously late, we won't know
>>> if/how much $'s are available for such a program for
>>> some time.
>>> 2. Administering such a program takes time, and our primary
>>> focus is on producing the conference and the workshops.
>>> 3. Decisions on criteria for choosing recipients and the
>>> amount of individual grants can be delicate and the
>>> criteria/objectives may differ between the BLOC and OSGeo
>>> As such,*the BLOC would like to make a formal request that
>>> OSGeo establish and administer a travel grant program for
>>> the Boston 2017 event*. We would gladly collaborate and help
>>> advertise the program (e.g., on our website and through
>>> referrals), but we would concur that this program should be
>>> established and funded by OSGeo. We have high hopes that the
>>> proceeds from Boston will reimburse OSGeo's investment in
>>> subsidizing attendance from certain communities. And, we too
>>> will be looking to offer other opportunities for financial
>>> support through our volunteer program, and potentially a
>>> "need-based" registration discount (if our Early Bird
>>> registrations give us increased confidence in our financial
>>> Thank you in advance for considering this request. Please
>>> let us know if you have any questions.
>>> Sincerely, MT & the BLOC
>>> *Michael Terner*
>>> /Executive Vice President
>>> & Chair FOSS4G Boston 2017
>>> Applied Geographics, Inc.
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> Jody Garnett
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