[OSGeo-Conf] [Board] FOSS4G Boston Travel Grants ~ IMPORTANT request
Till Adams
till.adams at fossgis.de
Thu May 4 23:37:02 PDT 2017
Dear Jody,
in the moment this is my suggestion, so the opinion of just one member
of ConfComm. I call up a vote in ConfComm, so we have a decision.
Afterwards, we can discuss your thoughts.
Till
Am 05.05.2017 um 08:31 schrieb Jody Garnett:
> Excellent, so would the idea be to update the conference committee
> mandate then?
>
> Or would the conference committee set this up as indicative (for
> program visibility and sponsorship)? ... similar to how the
> website/rebranding is being taken on as a one-off by the marketing
> committee.
>
> That is a bit of a strategic question so it may require thought /
> planning.
>
>
> On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de
> <mailto:till.adams at fossgis.de>> wrote:
>
> Hi Jody,
>
> I would propose to post this responsibility to the ConfCom. Some
> of the past chairs already were involved in such kind of decisions.
>
> Till
>
>
>
> Am 04.05.2017 um 17:07 schrieb Jody Garnett:
>> Thanks Till, can you dive into that draft document and come back
>> here with feedback?
>>
>> One open question is who should take the responsibility for
>> approving event applications. Should the board handle it like
>> code sprints, is the conference committee interested in the
>> responsibility, do we want a new committee with yourself as
>> chair? Etc ...
>>
>> If there is a dedicated group then it would open up a few
>> alternate approaches to the one proposed.
>> On Wed, May 3, 2017 at 11:32 PM Till Adams <till.adams at fossgis.de
>> <mailto:till.adams at fossgis.de>> wrote:
>>
>> I raise my hand as volunteer.
>>
>>
>> Till
>>
>>
>>
>> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>>> We covered this in last months board meeting, so far we need
>>> volunteers willing to take part.
>>>
>>> You many not be specifically happy with the direction thus
>>> far (travel grant fund available to all osgeo events,
>>> focused on diversity, event organizers apply similar to code
>>> sprints).
>>>
>>> I have draft I am working on based on discussion thus far
>>> (using code sprint guidelines as a starting point).
>>>
>>> Travel Grant Guidelines
>>> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>>>
>>>
>>> --
>>> Jody Garnett
>>>
>>> On 3 May 2017 at 07:59, Steven Feldman <shfeldman at gmail.com
>>> <mailto:shfeldman at gmail.com>> wrote:
>>>
>>> I fully support Michael’s request.
>>>
>>> It is time for OSGeo to establish a transparent policy
>>> on travel grants, to fund them and most importantly to
>>> administer them
>>> ______
>>> Steven
>>>
>>>
>>>> On 3 May 2017, at 13:56, Till Adams
>>>> <till.adams at fossgis.de <mailto:till.adams at fossgis.de>>
>>>> wrote:
>>>>
>>>> As you all can see we've been very busy assembling our
>>>> program (225 accepted talks
>>>> <http://2017.foss4g.org/accepted-presentations/>, out
>>>> of 423 submitted) and rounding out the sponsorship for
>>>> the conference (>$200k of commitments
>>>> <http://2017.foss4g.org/sponsor/>). And now, with 2
>>>> weeks to go before the Early Bird expires, registration
>>>> is starting to pickup with ~200 registrations processed.
>>>>
>>>> And, with registration on people's minds we have
>>>> started to get the inevitable requests for financial
>>>> support (e.g., and accepted speaker who's company
>>>> cannot pay; graduate students looking for support;
>>>> etc.) and we expect those requests to continue. The
>>>> Boston LOC (BLOC) would dearly like to have a "Travel
>>>> Grant Program", but as was pointed out in earlier
>>>> threads (I believe by both Steven Feldman and Jody
>>>> Garnett) it is difficult for the host LOC to run such a
>>>> program. For instance:
>>>>
>>>> 1. We do not yet know our financial condition. With
>>>> registrations being notoriously late, we won't know
>>>> if/how much $'s are available for such a program
>>>> for some time.
>>>> 2. Administering such a program takes time, and our
>>>> primary focus is on producing the conference and
>>>> the workshops.
>>>> 3. Decisions on criteria for choosing recipients and
>>>> the amount of individual grants can be delicate and
>>>> the criteria/objectives may differ between the BLOC
>>>> and OSGeo
>>>>
>>>> As such,*the BLOC would like to make a formal request
>>>> that OSGeo establish and administer a travel grant
>>>> program for the Boston 2017 event*. We would gladly
>>>> collaborate and help advertise the program (e.g., on
>>>> our website and through referrals), but we would concur
>>>> that this program should be established and funded by
>>>> OSGeo. We have high hopes that the proceeds from Boston
>>>> will reimburse OSGeo's investment in subsidizing
>>>> attendance from certain communities. And, we too will
>>>> be looking to offer other opportunities for financial
>>>> support through our volunteer program, and potentially
>>>> a "need-based" registration discount (if our Early Bird
>>>> registrations give us increased confidence in our
>>>> financial success).
>>>>
>>>> Thank you in advance for considering this request.
>>>> Please let us know if you have any questions.
>>>>
>>>> Sincerely, MT & the BLOC
>>>> --
>>>> *Michael Terner*
>>>> /Executive Vice President
>>>> & Chair FOSS4G Boston 2017
>>>> /
>>>> Applied Geographics, Inc.
>>>>
>>>>
>>>> This e-mail message and any attachments may contain
>>>> confidential or legally privileged information. If you
>>>> are not an intended recipient or otherwise authorized
>>>> to receive this message, you should not use, copy,
>>>> distribute, disclose or take any action based on the
>>>> information contained in this e-mail or any
>>>> attachments. If you have received this message and
>>>> material in error, please advise the sender immediately
>>>> by reply e-mail and delete this message. Thank you on
>>>> behalf of Applied Geographics, Inc.
>>>> (AppGeo)._______________________________________________
>>>> Conference_dev mailing list
>>>> Conference_dev at lists.osgeo.org
>>>> <mailto:Conference_dev at lists.osgeo.org>
>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>
>>>
>>> _______________________________________________
>>> Board mailing list
>>> Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>> https://lists.osgeo.org/mailman/listinfo/board
>>>
>>>
>>
>> --
>> --
>> Jody Garnett
>
> --
> --
> Jody Garnett
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/conference_dev/attachments/20170505/d2f2dd44/attachment-0001.html>
More information about the Conference_dev
mailing list