[OSGeo-Conf] [Board] FOSS4G Boston Travel Grants ~ IMPORTANT request
Till Adams
till.adams at fossgis.de
Thu May 4 23:43:14 PDT 2017
my vote is +1
Am 05.05.2017 um 08:37 schrieb Till Adams:
> Dear Jody,
>
> in the moment this is my suggestion, so the opinion of just one member
> of ConfComm. I call up a vote in ConfComm, so we have a decision.
> Afterwards, we can discuss your thoughts.
>
> Till
>
> Am 05.05.2017 um 08:31 schrieb Jody Garnett:
>> Excellent, so would the idea be to update the conference committee
>> mandate then?
>>
>> Or would the conference committee set this up as indicative (for
>> program visibility and sponsorship)? ... similar to how the
>> website/rebranding is being taken on as a one-off by the marketing
>> committee.
>>
>> That is a bit of a strategic question so it may require thought /
>> planning.
>>
>>
>> On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de> wrote:
>>
>> Hi Jody,
>>
>> I would propose to post this responsibility to the ConfCom. Some
>> of the past chairs already were involved in such kind of decisions.
>>
>> Till
>>
>>
>>
>> Am 04.05.2017 um 17:07 schrieb Jody Garnett:
>>> Thanks Till, can you dive into that draft document and come back
>>> here with feedback?
>>>
>>> One open question is who should take the responsibility for
>>> approving event applications. Should the board handle it like
>>> code sprints, is the conference committee interested in the
>>> responsibility, do we want a new committee with yourself as
>>> chair? Etc ...
>>>
>>> If there is a dedicated group then it would open up a few
>>> alternate approaches to the one proposed.
>>> On Wed, May 3, 2017 at 11:32 PM Till Adams
>>> <till.adams at fossgis.de> wrote:
>>>
>>> I raise my hand as volunteer.
>>>
>>>
>>> Till
>>>
>>>
>>>
>>> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>>>> We covered this in last months board meeting, so far we
>>>> need volunteers willing to take part.
>>>>
>>>> You many not be specifically happy with the direction thus
>>>> far (travel grant fund available to all osgeo events,
>>>> focused on diversity, event organizers apply similar to
>>>> code sprints).
>>>>
>>>> I have draft I am working on based on discussion thus far
>>>> (using code sprint guidelines as a starting point).
>>>>
>>>> Travel Grant Guidelines
>>>> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>>>>
>>>>
>>>> --
>>>> Jody Garnett
>>>>
>>>> On 3 May 2017 at 07:59, Steven Feldman
>>>> <shfeldman at gmail.com> wrote:
>>>>
>>>> I fully support Michael’s request.
>>>>
>>>> It is time for OSGeo to establish a transparent policy
>>>> on travel grants, to fund them and most importantly to
>>>> administer them
>>>> ______
>>>> Steven
>>>>
>>>>
>>>>> On 3 May 2017, at 13:56, Till Adams
>>>>> <till.adams at fossgis.de> wrote:
>>>>>
>>>>> As you all can see we've been very busy assembling our
>>>>> program (225 accepted talks
>>>>> <http://2017.foss4g.org/accepted-presentations/>, out
>>>>> of 423 submitted) and rounding out the sponsorship for
>>>>> the conference (>$200k of commitments
>>>>> <http://2017.foss4g.org/sponsor/>). And now, with 2
>>>>> weeks to go before the Early Bird expires,
>>>>> registration is starting to pickup with ~200
>>>>> registrations processed.
>>>>>
>>>>> And, with registration on people's minds we have
>>>>> started to get the inevitable requests for financial
>>>>> support (e.g., and accepted speaker who's company
>>>>> cannot pay; graduate students looking for support;
>>>>> etc.) and we expect those requests to continue. The
>>>>> Boston LOC (BLOC) would dearly like to have a "Travel
>>>>> Grant Program", but as was pointed out in earlier
>>>>> threads (I believe by both Steven Feldman and Jody
>>>>> Garnett) it is difficult for the host LOC to run such
>>>>> a program. For instance:
>>>>>
>>>>> 1. We do not yet know our financial condition. With
>>>>> registrations being notoriously late, we won't
>>>>> know if/how much $'s are available for such a
>>>>> program for some time.
>>>>> 2. Administering such a program takes time, and our
>>>>> primary focus is on producing the conference and
>>>>> the workshops.
>>>>> 3. Decisions on criteria for choosing recipients and
>>>>> the amount of individual grants can be delicate
>>>>> and the criteria/objectives may differ between the
>>>>> BLOC and OSGeo
>>>>>
>>>>> As such,*the BLOC would like to make a formal request
>>>>> that OSGeo establish and administer a travel grant
>>>>> program for the Boston 2017 event*. We would gladly
>>>>> collaborate and help advertise the program (e.g., on
>>>>> our website and through referrals), but we would
>>>>> concur that this program should be established and
>>>>> funded by OSGeo. We have high hopes that the proceeds
>>>>> from Boston will reimburse OSGeo's investment in
>>>>> subsidizing attendance from certain communities. And,
>>>>> we too will be looking to offer other opportunities
>>>>> for financial support through our volunteer program,
>>>>> and potentially a "need-based" registration discount
>>>>> (if our Early Bird registrations give us increased
>>>>> confidence in our financial success).
>>>>>
>>>>> Thank you in advance for considering this request.
>>>>> Please let us know if you have any questions.
>>>>>
>>>>> Sincerely, MT & the BLOC
>>>>> --
>>>>> *Michael Terner*
>>>>> /Executive Vice President
>>>>> & Chair FOSS4G Boston 2017
>>>>> /
>>>>> Applied Geographics, Inc.
>>>>>
>>>>>
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>>>>> (AppGeo)._______________________________________________
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>>>>
>>>>
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>>>>
>>>>
>>>
>>> --
>>> --
>>> Jody Garnett
>>
>> --
>> --
>> Jody Garnett
>
>
>
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