[OSGeo-Conf] R: General mandate FOSS4G Travel Grants ~ Call for a VOTE

Michael Terner mgt at appgeo.com
Sun May 7 06:49:24 PDT 2017 

Big thanks to all - Conference Dev & Board - for addressing our request in
such a timely and productive manner. Particular thanks to Till for
volunteering.

We will be pleased to work with everyone on using Boston as a "beta" for
this program should we be eligible. Let us know what comes next and what we
can do to assist.

Thanks again...

MT

On Sat, May 6, 2017 at 5:00 PM, Cameron Shorter <cameron.shorter at gmail.com>
wrote:

> +0 from me:
>
> Points to note:
>
> Does "FOSS4G" refer to "FOSS4G Global", or also "FOSS4G regional and
> local" events? I suggest this motion re managing FOSS4G travel grants is
> relevant to "FOSS4G Global" only, but may be extended on a case by case
> basis to other events too.
>
> I suggest we define the process somewhere. Probably here:
> https://wiki.osgeo.org/wiki/FOSS4G_Handbook
>
> I'm hesitant about introducing extra responsibility to the conference
> committee, as I'm wondering whether we have sufficient volunteer capacity
> to take the extra work on. Based on Till volunteering to lead, I think we
> at least have initial capability.
>
> Warm regards, Cameron
>
> On 6/5/17 1:41 am, David Fawcett wrote:
>
> +1
>
> On Fri, May 5, 2017 at 9:30 AM, Maria Antonia Brovelli <
> maria.brovelli at polimi.it> wrote:
>
>> +1
>> Maria
>>
>>
>>
>> Inviato dal mio dispositivo Samsung
>>
>>
>> -------- Messaggio originale --------
>> Da: 신상희 <shshin at gaia3d.com>
>> Data: 05/05/17 16:13 (GMT+01:00)
>> A: David Bitner <bitner at dbspatial.com>
>> Cc: Jody Garnett <jody.garnett at gmail.com>, Conference Dev <
>> conference_dev at lists.osgeo.org>
>> Oggetto: Re: [OSGeo-Conf] General mandate FOSS4G Travel Grants ~ Call for
>> a VOTE
>>
>> Thanks Till. +1 from me.
>>
>> Sanghee
>>
>> 2017. 5. 5. 오후 11:11에 "David William Bitner" <bitner at dbspatial.com>님이 작성:
>>
>>> Big +1 from me!
>>>
>>> On Fri, May 5, 2017 at 7:32 AM, Steven Feldman <shfeldman at gmail.com>
>>> wrote:
>>>
>>>> +1 :)
>>>> ______
>>>> Steven
>>>>
>>>>
>>>> On 5 May 2017, at 13:07, Till Adams <till.adams at fossgis.de> wrote:
>>>>
>>>> Steven,
>>>>
>>>> setting up the process AND selection process.
>>>>
>>>> Till
>>>>
>>>> Am 05.05.2017 um 12:44 schrieb Steven Feldman:
>>>>
>>>> Till
>>>>
>>>> Arte you suggesting that CC approves events to be included in the
>>>> travel grant program and/or runs the process to select the individuals who
>>>> wish to benefit from the grants?
>>>> ______
>>>> Steven
>>>>
>>>>
>>>> On 5 May 2017, at 07:42, Till Adams <till.adams at fossgis.de> wrote:
>>>>
>>>> Hi ConfComm,
>>>>
>>>> as you've seen in the past days, Michael from BLOC started a discussion
>>>> how to proceed with the travel grants, Jody was involved for the board and
>>>> the board accepted to take over the whole travel grant responsibility to
>>>> OSGeo. This means, we now can (and should) setup a formal and unique
>>>> procedure for ALL FOSS4G events for travel granting. In my eyes, this is a
>>>> big step forward (my thanks to Michael to start this discussion again ;-)).
>>>>
>>>> My suggestion is, to give our ConfComm the mandate to have the
>>>> responsibility for approving event applications.
>>>>
>>>> So my call for a vote is: "Should ConfComm take over responsibility for
>>>> approving event applications" ?
>>>>
>>>> Please vote until 10.05.2017 24h CET
>>>>
>>>> Till
>>>>
>>>>
>>>>
>>>> Am 05.05.2017 um 08:31 schrieb Jody Garnett:
>>>>
>>>> Excellent, so would the idea be to update the conference committee
>>>> mandate then?
>>>>
>>>> Or would the conference committee set this up as indicative (for
>>>> program visibility and sponsorship)? ... similar to how the
>>>> website/rebranding is being taken on as a one-off by the marketing
>>>> committee.
>>>>
>>>> That is a bit of a strategic question so it may require thought /
>>>> planning.
>>>>
>>>>
>>>> On Thu, May 4, 2017 at 11:19 PM Till Adams <till.adams at fossgis.de>
>>>> wrote:
>>>>
>>>>> Hi Jody,
>>>>>
>>>>> I would propose to post this responsibility to the ConfCom. Some of
>>>>> the past chairs already were involved in such kind of decisions.
>>>>>
>>>>> Till
>>>>>
>>>>>
>>>>>
>>>>> Am 04.05.2017 um 17:07 schrieb Jody Garnett:
>>>>>
>>>>> Thanks Till, can you dive into that draft document and come back here
>>>>> with feedback?
>>>>>
>>>>> One open question is who should take the responsibility for approving
>>>>> event applications. Should the board handle it like code sprints, is the
>>>>> conference committee interested in the responsibility, do we want a new
>>>>> committee with yourself as chair? Etc ...
>>>>>
>>>>> If there is a dedicated group then it would open up a few alternate
>>>>> approaches to the one proposed.
>>>>> On Wed, May 3, 2017 at 11:32 PM Till Adams <till.adams at fossgis.de>
>>>>> wrote:
>>>>>
>>>>>> I raise my hand as volunteer.
>>>>>>
>>>>>>
>>>>>> Till
>>>>>>
>>>>>>
>>>>>>
>>>>>> Am 03.05.2017 um 18:10 schrieb Jody Garnett:
>>>>>>
>>>>>> We covered this in last months board meeting, so far we need
>>>>>> volunteers willing to take part.
>>>>>>
>>>>>> You many not be specifically happy with the direction thus far
>>>>>> (travel grant fund available to all osgeo events, focused on diversity,
>>>>>> event organizers apply similar to code sprints).
>>>>>>
>>>>>> I have draft I am working on based on discussion thus far (using code
>>>>>> sprint guidelines as a starting point).
>>>>>> ​
>>>>>>  Travel Grant Guidelines
>>>>>> <https://docs.google.com/document/d/1jYDOd87redxMHwT-xURcBrD7xwOeAPdVVLWZtIbM7-w/edit?usp=drive_web>
>>>>>> ​
>>>>>>
>>>>>> --
>>>>>> Jody Garnett
>>>>>>
>>>>>> On 3 May 2017 at 07:59, Steven Feldman <shfeldman at gmail.com> wrote:
>>>>>>
>>>>>>> I fully support Michael’s request.
>>>>>>>
>>>>>>> It is time for OSGeo to establish a transparent policy on travel
>>>>>>> grants, to fund them and most importantly to administer them
>>>>>>> ______
>>>>>>> Steven
>>>>>>>
>>>>>>>
>>>>>>> On 3 May 2017, at 13:56, Till Adams <till.adams at fossgis.de> wrote:
>>>>>>>
>>>>>>> As you all can see we've been very busy assembling our program (225
>>>>>>> accepted talks <http://2017.foss4g.org/accepted-presentations/>,
>>>>>>> out of 423 submitted) and rounding out the sponsorship for the conference (>$200k
>>>>>>> of commitments <http://2017.foss4g.org/sponsor/>). And now, with 2
>>>>>>> weeks to go before the Early Bird expires, registration is starting to
>>>>>>> pickup with ~200 registrations processed.
>>>>>>>
>>>>>>> And, with registration on people's minds we have started to get the
>>>>>>> inevitable requests for financial support (e.g., and accepted speaker who's
>>>>>>> company cannot pay; graduate students looking for support; etc.) and we
>>>>>>> expect those requests to continue. The Boston LOC (BLOC) would dearly like
>>>>>>> to have a "Travel Grant Program", but as was pointed out in earlier threads
>>>>>>> (I believe by both Steven Feldman and Jody Garnett) it is difficult for the
>>>>>>> host LOC to run such a program. For instance:
>>>>>>>
>>>>>>>    1. We do not yet know our financial condition. With
>>>>>>>    registrations being notoriously late, we won't know if/how much $'s are
>>>>>>>    available for such a program for some time.
>>>>>>>    2. Administering such a program takes time, and our primary
>>>>>>>    focus is on producing the conference and the workshops.
>>>>>>>    3. Decisions on criteria for choosing recipients and the amount
>>>>>>>    of individual grants can be delicate and the criteria/objectives may differ
>>>>>>>    between the BLOC and OSGeo
>>>>>>>
>>>>>>> As such,* the BLOC would like to make a formal request that OSGeo
>>>>>>> establish and administer a travel grant program for the Boston 2017 event*.
>>>>>>> We would gladly collaborate and help advertise the program (e.g., on our
>>>>>>> website and through referrals), but we would concur that this program
>>>>>>> should be established and funded by OSGeo. We have high hopes that the
>>>>>>> proceeds from Boston will reimburse OSGeo's investment in subsidizing
>>>>>>> attendance from certain communities. And, we too will be looking to offer
>>>>>>> other opportunities for financial support through our volunteer program,
>>>>>>> and potentially a "need-based" registration discount (if our Early Bird
>>>>>>> registrations give us increased confidence in our financial success).
>>>>>>>
>>>>>>> Thank you in advance for considering this request. Please let us
>>>>>>> know if you have any questions.
>>>>>>>
>>>>>>> Sincerely, MT & the BLOC
>>>>>>> --
>>>>>>> *Michael Terner*
>>>>>>> *Executive Vice President ​ & Chair FOSS4G Boston 2017​ *
>>>>>>> Applied Geographics, Inc.
>>>>>>>
>>>>>>>
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>>>>>>> in this e-mail or any attachments. If you have received this message and
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>>>>>>> Conference_dev mailing list
>>>>>>> Conference_dev at lists.osgeo.org
>>>>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Board mailing list
>>>>>>> Board at lists.osgeo.org
>>>>>>> https://lists.osgeo.org/mailman/listinfo/board
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>> --
>>>>> Jody Garnett
>>>>>
>>>>>
>>>>> --
>>>> --
>>>> Jody Garnett
>>>>
>>>>
>>>> _______________________________________________
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>>>>
>>>>
>>>>
>>>>
>>>>
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>>>
>>>
>>>
>>> --
>>> ************************************
>>> David William Bitner
>>> dbSpatial LLC
>>> 612-424-9932 <%28612%29%20424-9932>
>>>
>>> _______________________________________________
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>>>
>>
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>
>
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>
> --
> Cameron Shorter
> M +61 419 142 254 <+61%20419%20142%20254>
>
>
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-- 
*Michael Terner*
*Executive Vice President*
617-447-2468 Direct | 617-447-2400 Main
Applied Geographics, Inc.
24 School Street, Suite 500
Boston, MA 02108
www.AppGeo.com

-- 
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