[OSGeo-Conf] [Board] Request for seed funding for FOSS4G-NA 2019

[Ian Turton]

I think it would be nice to get an agreement to report (at least) the heads
of the accounts back to OSGeo - so what was spent on each major category of
expense (e.g. conf centre, food, promotion, speakers, etc) if we are
putting seed funding in

Ian

On Thu, 6 Sep 2018 at 09:56, María Arias de Reyna <delawen at gmail.com> wrote:

> Hi,
>
> Right now there is money to lend 20k. Not in the initial budget for
> this year, but the money is on the bank. So the decision would be if
> we want to prioritize this investment instead of others (existing or
> future). Remember this is the year when the main FOSS4G don't give any
> funding back. Which I don't think it will be a problem, as FOSS4GNA is
> important to our community and should be helped. But I wanted to say
> this explicit so it is clear that we are not just lending money
> blindly.
>
> I am happy to give seed funding to events, this is really something we
> can do and will make a difference to many LOCs. But, of course, we
> need to setup some requirements for this. Not saying that you don't
> fit on them, but it is something we should discuss, specially if we
> want to extend this seed funding to other events that request it. It
> won't be nice if some other regional event come and then we ask them
> more than we ask you :) Is this the first time a regional event ask
> for funding? I don't remember any previous one.
>
> So, about requirements: what is the planning to return the money? Are
> you going to share the profit (if any) with OSGeo? I think it makes
> sense to ask for a returning percentage of the profit to have more
> money in the bank and be able to help more events. I understand some
> conferences will be even and have no profit, but those who have profit
> can help growing the community. Maybe a 30~50% of profit back to
> OSGeo? So at least half of it can be saved for future FOSS4GNA events.
>
> Other thing I would request is that you share statistics and knowledge
> after the event. For example, if you experiment with new ways to
> attract people, did it work? Are demographics balanced? Was it more
> business, user, developer oriented? What did people enjoy more that
> can be reused for other events? Did something fail that could be
> organized on a better way? Did you have unexpected budget changes?
> What percentage of the budget did go to what (catering, venue,
> communications,...)? In summary, any info that can help us organize
> better events. I understand there are details we can't disclose, but
> anything that can be shared, please, share it.
>
> And, of course, as sometimes people go to FOSS4G and they don't know
> what OSGeo is, I would request that OSGeo has a special place in the
> conference. Not only a booth, but also that it should be explicitly
> mentioned and explained in (at least) opening and closing. This can
> help us growing the community and keep them engaged the whole year,
> not only for one conference.
>
> Did I miss something important?
>
>
>
>
> On Thu, Sep 6, 2018 at 10:34 AM Cameron Shorter
> <cameron.shorter at gmail.com> wrote:
> >
> > Jeffrey, Jody,
> >
> > I'd suggest looping in the OSGeo Conference committee (
> conference_dev at lists.osgeo.org) on wider FOSS4G-NA topics such as these,
> as hopefully there should be useful opinions and support from within the
> community.
> >
> > (You'd get supportive feedback from me in the first instance).
> >
> > Cheers and good luck, Cameron
> >
> >
> > On 6/09/2018 4:13 AM, Jeffrey Johnson wrote:
> >
> > The total venue cost is $40k total with no requirements to commit to a
> hotel block at catering. They require a 1/2 deposit so $20k would be
> better. Not sure if that much budget would be available?
> >
> > Happy to discuss at the IRC meeting.
> >
> > On Wed, Sep 5, 2018 at 11:09 Jody Garnett <jody.garnett at gmail.com>
> wrote:
> >>
> >> Thanks Jeff,
> >>
> >> We can of course amend our budget to help (kind of thought we had until
> next year but opportunity waits for no one).
> >>
> >> 10k seems ... a bit low. Your venue must indeed be inexpensive.
> >>
> >> On Wed, Sep 5, 2018 at 8:59 AM Jeffrey Johnson <ortelius at gmail.com>
> wrote:
> >>>
> >>> Hi Folks,
> >>>
> >>> Our San Diego Local Organizing Committee would like to request seed
> >>> funds for FOSS4G-NA 2019 which we are organizing for mid-april next
> >>> year. The past few years have seen this event organized by
> >>> LocationTech and with a professional conference organizer, and while
> >>> we will strive to put on a really great event, we are going to try to
> >>> be budget conscious and run a more grass roots event. We have a great
> >>> location on Mission Bay in SD that imposes very few restrictions on
> >>> what we can and cant do, giving us alot of freedom to do things a bit
> >>> differently than they have been done before.
> >>>
> >>> We are shooting for an overall budget of $150k-200k and expecting 500+
> >>> people. I'm not quite sure the level of seed funding provided in the
> >>> past for these types of regional events, but we would like to ask for
> >>> $10k if possible.
> >>>
> >>> Do let me/us know if you have any questions/concerns that can be
> >>> answered and hope to see some of you in April next year.
> >>>
> >>> Jeff & Rob (SDLOC Co-chairs)
> >>>
> >>> _______________________________________________
> >>> Board mailing list
> >>> Board at lists.osgeo.org
> >>> https://lists.osgeo.org/mailman/listinfo/board
> >>
> >> --
> >> --
> >> Jody Garnett
> >
> >
> >
> > _______________________________________________
> > Board mailing list
> > Board at lists.osgeo.org
> > https://lists.osgeo.org/mailman/listinfo/board
> >
> >
> > --
> > Cameron Shorter
> > Technology Demystifier
> > Open Technologies and Geospatial Consultant
> >
> > M +61 (0) 419 142 254
> >
> > _______________________________________________
> > Board mailing list
> > Board at lists.osgeo.org
> > https://lists.osgeo.org/mailman/listinfo/board
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-- 
Ian Turton
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