[OSGeo-Conf] Draft RfP document FOSS4G 2020

[Steven Feldman]

I have worked through the comments and suggested changes to the RfP and accepted most and commented back on others. I have taken some exec/personal decisions on this doc to try and get it finished, apologies if I have misinterpreted your wishes.

Main items outstanding:

Blind submission of proposals. This doesn’t need to be in the RfP doc - we can decide to implement the process later and notify when we start stage 2
We need to agree the length and positioning of the AGM relative to other activity. I think a mandatory 2 hour AGM with no other activities running in parallel is too long. Either keep to 1 hour and run straight after the plenary session on day 2 or run for 2 hours but allow other activities in parallel. 
Personally I find the long series of slides and speakers on every chapter and project tedious, the AGM needs to be more focussed and punchy and reaching out to both existing and potential members. 
The Annual Report should be published as a slide deck or document for everyone to read regardless of whether they are at FOSS4G
Are we going to run a member meeting as well as an AGM? If so is it a parallel session or a plenary type activity.
I have tried to improve the Diversity and Inclusion section, are you happy with that?
The section on video (and streaming) needs approval. It currently reads “Video - OSGeo may provide loan funding of up to $30,000 towards the cost of recording the conference proceedings. If there is surplus from the conference, OSGeo requires this funding to be repaid in full to OSGeo before any calculation and distribution of the conference surplus.” The important word is the “may” (Maria has OK’d and I have linked the requirement to the section on possible funding)

Nearly there

______
Steven


> On 13 Sep 2018, at 07:25, María Arias de Reyna <delawen at gmail.com> wrote:
> 
> Hi,
> 
> Added some more comments to the RFP.
> On Wed, Sep 12, 2018 at 8:49 PM Guido Stein <guido at guidostein.com> wrote:
>> 
>> I would be happy to work on setting up a location where the files can be placed. If possible, I would make it so that when the file is posted an email goes out to the conference list and the conference committee would have access to the files.
>> 
>> -Guido
>> 
>> On Wed, Sep 12, 2018 at 2:00 PM Mark Iliffe <markiliffe at gmail.com> wrote:
>>> 
>>> Thanks for this all. I've added a section regarding commitment to diversity and inclusion, with the addition of whether LGBTQ+/other groups are legally discriminated against with the country- this is considering the experience of the Dar team and efforts that we went to.
>>> 
>>> On Wed, 12 Sep 2018 at 11:06, Steven Feldman <shfeldman at gmail.com> wrote:
>>>> 
>>>> No objection but it makes a little more work for the chair
>>>> ______
>>>> Steven
>>>> 
>>>> 
>>>> On 12 Sep 2018, at 16:04, Guido Stein <guido at guidostein.com> wrote:
>>>> 
>>>> FYI - I added some edits and comments.
>>>> 
>>>> Most importantly to me and perhaps should be discussed here is that I think that we should make the collection of the full proposals private until we are ready to release them all on the wiki. This would make it possible for people who turned their proposals early to feel secure that their competitors are not using the information from their publicly shared proposal in the competitive bid.
>>>> 
>>>> Does anyone have an objection to this?
>>>> 
>>>> Guido
>>>> 
>>>> On Wed, Sep 12, 2018 at 9:28 AM Till Adams <till.adams at fossgis.de> wrote:
>>>>> 
>>>>> Dear CC!
>>>>> 
>>>>> We have a draft of the RfP document for the 2020 call now:
>>>>> 
>>>>> The draft RfP is
>>>>> at https://docs.google.com/document/d/14ltOnAoiFSTl7ERdlFKUvx-Jh9eDpVQgEn4AoCIp4SE/edit?usp=sharing
>>>>> 
>>>>> Due to Steven, this is an open document, anyone with the link can view
>>>>> and comment.
>>>>> 
>>>>> I know we are little late, but the document is based on the RfP of the
>>>>> past years. Feel free to comment on this document until *this* friday
>>>>> (14.09.2018) 12h CET, after that I will kick out the call for 2020 and
>>>>> we have to finalize the document and resolute all comments.
>>>>> 
>>>>> Special thanks to Steven and Michael, who did the main work and
>>>>> improvements on this document!
>>>>> 
>>>>> Till
>>>>> _______________________________________________
>>>>> Conference_dev mailing list
>>>>> Conference_dev at lists.osgeo.org
>>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>> 
>>>> _______________________________________________
>>>> Conference_dev mailing list
>>>> Conference_dev at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>> 
>>>> 
>>>> _______________________________________________
>>>> Conference_dev mailing list
>>>> Conference_dev at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>> 
>> _______________________________________________
>> Conference_dev mailing list
>> Conference_dev at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/conference_dev
> _______________________________________________
> Conference_dev mailing list
> Conference_dev at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/conference_dev

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.osgeo.org/pipermail/conference_dev/attachments/20180913/abc32873/attachment-0001.html>