[OSGeo-Conf] Draft RfP document FOSS4G 2020

Thu Sep 13 05:04:48 PDT 2018

Some comments added, in particular, suggest we request:

"Comment on alignment of local laws and customs in relation to the Code 
of Conduct."

This was a potential issue with our last conference hosting country.

On 13/9/18 7:59 pm, Steven Feldman wrote:
> I have worked through the comments and suggested changes to the RfP 
> and accepted most and commented back on others. I have taken some 
> exec/personal decisions on this doc to try and get it finished, 
> apologies if I have misinterpreted your wishes.
>
> Main items outstanding:
>
>  1. Blind submission of proposals. This doesn’t need to be in the RfP
>     doc - we can decide to implement the process later and notify when
>     we start stage 2
>  2. We need to agree the length and positioning of the AGM relative to
>     other activity. I think a mandatory 2 hour AGM with no other
>     activities running in parallel is too long. Either keep to 1 hour
>     and run straight after the plenary session on day 2 or run for 2
>     hours but allow other activities in parallel.
>     Personally I find the long series of slides and speakers on every
>     chapter and project tedious, the AGM needs to be more focussed and
>     punchy and reaching out to both existing and potential members.
>     The Annual Report should be published as a slide deck or document
>     for everyone to read regardless of whether they are at FOSS4G
>  3. Are we going to run a member meeting as well as an AGM? If so is
>     it a parallel session or a plenary type activity.
>  4. I have tried to improve the Diversity and Inclusion section, are
>     you happy with that?
>  5. The section on video (and streaming) needs approval. It currently
>     reads “Video - /OSGeo may provide loan funding of up to $30,000
>     towards the cost of recording the conference proceedings. If there
>     is surplus from the conference, OSGeo requires this funding to be
>     repaid in full to OSGeo before any calculation and distribution of
>     the conference surplus/.” The important word is the “may” (Maria
>     has OK’d and I have linked the requirement to the section on
>     possible funding)
>
> Nearly there
>
> ______
> Steven
>
>
>> On 13 Sep 2018, at 07:25, María Arias de Reyna <delawen at gmail.com 
>> <mailto:delawen at gmail.com>> wrote:
>>
>> Hi,
>>
>> Added some more comments to the RFP.
>> On Wed, Sep 12, 2018 at 8:49 PM Guido Stein <guido at guidostein.com 
>> <mailto:guido at guidostein.com>> wrote:
>>>
>>> I would be happy to work on setting up a location where the files 
>>> can be placed. If possible, I would make it so that when the file is 
>>> posted an email goes out to the conference list and the conference 
>>> committee would have access to the files.
>>>
>>> -Guido
>>>
>>> On Wed, Sep 12, 2018 at 2:00 PM Mark Iliffe <markiliffe at gmail.com 
>>> <mailto:markiliffe at gmail.com>> wrote:
>>>>
>>>> Thanks for this all. I've added a section regarding commitment to 
>>>> diversity and inclusion, with the addition of whether LGBTQ+/other 
>>>> groups are legally discriminated against with the country- this is 
>>>> considering the experience of the Dar team and efforts that we went to.
>>>>
>>>> On Wed, 12 Sep 2018 at 11:06, Steven Feldman <shfeldman at gmail.com 
>>>> <mailto:shfeldman at gmail.com>> wrote:
>>>>>
>>>>> No objection but it makes a little more work for the chair
>>>>> ______
>>>>> Steven
>>>>>
>>>>>
>>>>> On 12 Sep 2018, at 16:04, Guido Stein <guido at guidostein.com 
>>>>> <mailto:guido at guidostein.com>> wrote:
>>>>>
>>>>> FYI - I added some edits and comments.
>>>>>
>>>>> Most importantly to me and perhaps should be discussed here is 
>>>>> that I think that we should make the collection of the full 
>>>>> proposals private until we are ready to release them all on the 
>>>>> wiki. This would make it possible for people who turned their 
>>>>> proposals early to feel secure that their competitors are not 
>>>>> using the information from their publicly shared proposal in the 
>>>>> competitive bid.
>>>>>
>>>>> Does anyone have an objection to this?
>>>>>
>>>>> Guido
>>>>>
>>>>> On Wed, Sep 12, 2018 at 9:28 AM Till Adams <till.adams at fossgis.de 
>>>>> <mailto:till.adams at fossgis.de>> wrote:
>>>>>>
>>>>>> Dear CC!
>>>>>>
>>>>>> We have a draft of the RfP document for the 2020 call now:
>>>>>>
>>>>>> The draft RfP is
>>>>>> at 
>>>>>> https://docs.google.com/document/d/14ltOnAoiFSTl7ERdlFKUvx-Jh9eDpVQgEn4AoCIp4SE/edit?usp=sharing
>>>>>>
>>>>>> Due to Steven, this is an open document, anyone with the link can 
>>>>>> view
>>>>>> and comment.
>>>>>>
>>>>>> I know we are little late, but the document is based on the RfP 
>>>>>> of the
>>>>>> past years. Feel free to comment on this document until *this* friday
>>>>>> (14.09.2018) 12h CET, after that I will kick out the call for 
>>>>>> 2020 and
>>>>>> we have to finalize the document and resolute all comments.
>>>>>>
>>>>>> Special thanks to Steven and Michael, who did the main work and
>>>>>> improvements on this document!
>>>>>>
>>>>>> Till
>>>>>> _______________________________________________
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>>>>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
>>>>>
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-- 
Cameron Shorter
Technology Demystifier
Open Technologies and Geospatial Consultant

M +61 (0) 419 142 254

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