[OSGeo-Conf] Draft RfP document FOSS4G 2020

[Eli Adam]

On Wed, Sep 12, 2018 at 11:49 PM, Till Adams <till.adams at fossgis.de> wrote:
> Guido,
>
> Most importantly to me and perhaps should be discussed here is that I think
> that we should make the collection of the full proposals private until we
> are ready to release them all on the wiki. This would make it possible for
> people who turned their proposals early to feel secure that their
> competitors are not using the information from their publicly shared
> proposal in the competitive bid.
>

Sounds reasonable.  I think that the old method was a combination of
waiting until close to the deadline and thinking that if other LOCs
need to look at yours, they've got no chance anyway.

>
> the 2 times I was involved, we had once only 1 proposal, for 2019 the
> proposals came in within the last 2 hours of the period. So this was no
> issue, but I see your point.
>
> In order to keep this fair also, we might have two people out of CC who
> receive the proposals and these 2 have the duty to release them on the list
> when the proposal period ends. As chair, I can be one of these two.

I would still like to require that the LOCs email the list before the
deadline that they have turned in their proposals.  This ensures that
they are subscribed to the mailing list, who speaks for the LOC,
directs response questions and comments at them, etc.  It also lets
them set the subject line and otherwise establish the groundwork for
their bid.  It also publicly announces it before the deadline.  Then
you or any designated third party can reply with the attachment after
the deadline.


Best regards, Eli

>
> Till
>
>
>
> Does anyone have an objection to this?
>
> Guido
>
> On Wed, Sep 12, 2018 at 9:28 AM Till Adams <till.adams at fossgis.de> wrote:
>>
>> Dear CC!
>>
>> We have a draft of the RfP document for the 2020 call now:
>>
>> The draft RfP is
>> at
>> https://docs.google.com/document/d/14ltOnAoiFSTl7ERdlFKUvx-Jh9eDpVQgEn4AoCIp4SE/edit?usp=sharing
>>
>> Due to Steven, this is an open document, anyone with the link can view
>> and comment.
>>
>> I know we are little late, but the document is based on the RfP of the
>> past years. Feel free to comment on this document until *this* friday
>> (14.09.2018) 12h CET, after that I will kick out the call for 2020 and
>> we have to finalize the document and resolute all comments.
>>
>> Special thanks to Steven and Michael, who did the main work and
>> improvements on this document!
>>
>> Till
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