[OSGeo-Conf] FOSS4G-NA 2019 TGP request thread

[Steven Feldman]

Jody

Look forward to receiving your application on CC list

BTW: Till has not yet formally opened the call for applications for regional events, but expect it very soon
______
Steven

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> On 22 Feb 2019, at 18:03, Jody Garnett <jody.garnett at gmail.com> wrote:
> 
> Thanks Steven, replies inline.
> --
> Jody Garnett
>> - it would be helpful to have numbers (rather than bullet points) in the cook book to facilitate email discussion.
> Changed to numbered paragraphs
> 
> Thanks! 
>> 3. Estimate the anticipated number of grants and their size
>> - some guidance needed on what is appropriate?
>> - stating the obvious, due to #2 travel grant funding is based on accommodation and travel rather than conference pass
> Example:
> LOC decides to offer 6 grants of $500 plus 2 grants of $1,000 total cost $5,000 plus 8 free conference passes. 
> LOC applies for a grant of $2,500 from OSGeo TGP
> 
> Thanks that helps, I will establish a budget and then work backwards. I also need a better understanding of airfare and accommodation costs for the event.  I prefer the idea of this being an assist rather than completely covering expenses.
>> 5. Team of volunteers being assembled now, existing team of 1-3 will seek assistance of CC members to jump start the selection process
> CC will support you. We have a template application form which you can copy and modify. We have a suggested methodology that you can use which saves you reinventing the wheel
> 
> Yes this is the key thing, even more so then the financial support. 
>> 6. Accommodation options are listed on the website
>> - Not sure about the requirement to vette as safe and secure (the website lists nearby neighbourhoods for airbnb stays)
> Objective is to suggest low(wish) cost accommodation for TGP recipients which is safe and secure (I think this arose from some concerns about suggested hostels in previous years)
> 
> We are going to do our best to stay out of recommending specific accommodation.
>> 7. Outline how travel grants are paid
>> - Michael had some strong guidance on what he would accept after previous years experience  (I think it amounted to paying in person when they show up at the conference but we can double check)
> CC view is that grants should be paid when recipients arrive but we recognise that some people may need part of their grant up front. The choice is yours. We recommend electronic payment as we are uncomfortable with anyone having to manage large amounts of cash.
> 
> We may be able to handle that on a case by case basis, if for example airfare needs to be booked. 
> 
>> 
>> 
>> --
>> Jody Garnett
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