[OSGeo-Conf] OSGeo budget plan request

[Steven Feldman]

Maria

I have added a line about accommodation. I suggest we leave this fairly open as some events may wish to organise hospitality/couch surfing, others may suggest a hostel.

I think we should recognise that travel grants are unlikely to cover all the costs of people attending a FOSS4G particularly if they are travelling from a different continent. Personally, I think it is important that grant recipients have “skin in the game” and  either partially self fund or raise the money from their employers and local community. It’s up to each LOC to decide whether they want to provide larger levels of funding to a small number of applicants with high travel costs or whether they want to focus on those nearer to the event who need less funding to attend


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Steven

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> On 16 Jan 2019, at 11:22, María Arias de Reyna <delawen at gmail.com> wrote:
> 
> On Wed, Jan 16, 2019 at 12:12 PM Steven Feldman <shfeldman at gmail.com> wrote:
>> 
>> I have added a draft process for LOC applications for TGP support at https://wiki.osgeo.org/wiki/FOSS4G_Travel_Grant_Programme_Cookbook
>> 
>> Please feel free to edit and improve
>> 
> 
> Not sure how to phrase this, but I think it is important to warrantee
> not only that the conference ticket will be free but also if/to what
> extent the amount provided will cover travel expenses, food expenses,
> allocation expenses,... And if there is an already chosen place where
> the travel grants are going to stay and eat, that it has a minimum
> quality like: some basic security (if room is shared, who will be
> sharing the room with you: other conference participants? strangers?),
> having a place to drop your stuff behind a key (like a locker), hot
> water in the bathroom (yes, this is a thing that can happen on hostals
> around the world and I just discovered :| I'm so first world... ),...
> etc.
> 
> I know, don't look at the teeth of the horse if they are giving it to
> you for free, but imagine someone is short of money and once arrived
> at the event, they discover that they have to book a different place
> because, for example, there's no place to drop the laptop while you
> get a shower. Or worse. I think we should set up a minimum quality on
> the TGP, or, at least, make events explicit the conditions before
> travel grants start buying tickets.

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