[OSGeo-Conf] *early* Preparation of RFP 2021
Cameron Shorter
cameron.shorter at gmail.com
Wed Jun 5 13:27:12 PDT 2019
+1 to Maria AR suggestion. (Note, I retired myself from the committee,
so my vote doesn't count.)
I'm a person who is interested in the process and want to be actively
involved in the committee, but I don't have the bandwidth or interest in
selecting the foss4g venue any more.
On 6/6/19 5:28 am, michael terner wrote:
> THANKS Til for commencing the process!
> +1 to Steven pointing out this a /practical issue/ given quorum
> requirements
> +1 to the idea of committee members affirmatively stating their intent
> to be an active, voting part of a given selection process /before/ the
> submission of proposals
> +1 to this being an important set of issues and needed discussion
>
> As Maria AR points out, the voting process is diminished if people
> don't /make/ the time necessary to read the proposals in detail. And
> as with the 2020 competition, it's a significant time commitment with
> 3 LOIs and 2 fine proposals. Rushing through a proposal is not fair to
> the submitters who have put in huge effort in meeting our guidelines
> and creating their proposals. And as several have commented, stuff
> happens in everyone's lives and there may be legitimate reasons why
> someone "needs to take a year off." Finally, as Maria AB suggested, it
> would seem reasonable to me that if someone can't make the time to
> actively participate in a voting process for some number of
> consecutive years (3 years? 5?) then that person should be encouraged
> to resign the committee (or, even be removed as per a rule that the CC
> may adopt). Indeed, the process of "affirmatively confirming intent to
> vote" that Steven suggested creates a measurable way of knowing if
> people have participated, or not.
>
> MT
>
> On Wed, Jun 5, 2019 at 12:42 PM María Arias de Reyna
> <delawen at gmail.com <mailto:delawen at gmail.com>> wrote:
>
> Hi,
>
> I think I missed that email :) But yes, I think it should be best.
>
> On Wed, Jun 5, 2019 at 6:01 PM Steven Feldman <shfeldman at gmail.com
> <mailto:shfeldman at gmail.com>> wrote:
>
> +1 to that Maria AR
>
> " Why not cleaning the pool of voters before, by making them
> explicitly agree to participate on the process each year?
> Like: all the voters have until 1st of September to accept the
> task of reviewing. If they don't explicitly show interest,
> they will not be part of the process (although they can ask
> questions like any other osgeo member)” is just about the same
> as I suggested
> ______
> Steven
>
> Unusual maps in strange places - mappery.org <http://mappery.org>
>
> Subscribe to my weekly “Maps in the Wild
> <http://eepurl.com/dKStT-/>” newsletter
>
>> On 5 Jun 2019, at 14:50, María Arias de Reyna
>> <delawen at gmail.com <mailto:delawen at gmail.com>> wrote:
>>
>> Hi,
>>
>> I also think this is a problem. Choosing the foss4g venue is
>> one of the most relevant tasks of OSGeo because it decides
>> where and how the community is going to grow that year.
>>
>> Having not committed people on that decision is an issue. And
>> I understand someone may not have time to review it some
>> years, that's fine, we cannot be 100% always. Skipping some
>> processes is normal.
>>
>> But people that can't take the time to review it year after
>> year shows they are no longer interested/are disconnected/are
>> too busy and we should acknowledge it and don't make them
>> part of the decision. I don't think pressing them to
>> participate is also good, this is a hard decision and should
>> be taken by people who can and want to do it.
>>
>> Having people not voting leads to forcing other people to
>> vote without really reviewing the proposals. Because we have
>> to get the minimum quorum and we need votes, no matter if
>> they didn't have the time to review. I don't think it is a
>> good idea to have people without the time to properly review
>> the proposals feeling forced to vote.
>>
>> Why not cleaning the pool of voters before, by making them
>> explicitly agree to participate on the process each year?
>> Like: all the voters have until 1st of September to accept
>> the task of reviewing. If they don't explicitly show
>> interest, they will not be part of the process (although they
>> can ask questions like any other osgeo member).
>>
>> Cheers,
>> The other Maria.
>>
>> El mié., 5 jun. 2019 14:16, Maria Antonia Brovelli
>> <maria.brovelli at polimi.it <mailto:maria.brovelli at polimi.it>>
>> escribió:
>>
>> Dear Till
>> If I'm the only person who believe that this is a
>> problem, I will survive also with this situation. In the
>> CC I'm simply a member and I prefer to put my (small)
>> free time on something where I have more responsabilities.
>> I remember enough well the discussions of the past and I
>> don't want to find myself again in similar not
>> confortable situations. Thanks a lot and go ahead as you
>> please.
>> Best
>> Maria
>>
>>
>>
>> Inviato dal mio dispositivo Samsung
>>
>>
>> -------- Messaggio originale --------
>> Da: Till Adams <till.adams at fossgis.de
>> <mailto:till.adams at fossgis.de>>
>> Data: 05/06/19 13:32 (GMT+01:00)
>> A: conference_dev at lists.osgeo.org
>> <mailto:conference_dev at lists.osgeo.org>
>> Oggetto: Re: [OSGeo-Conf] R: R: *early* Preparation of
>> RFP 2021
>>
>> Dear Maria,
>>
>> I would suggest the following: We de-couple the topic of
>> "non-active members" from "voters for RFP 2021".
>>
>> For RFP 2021 I would proceed as Steven suggested.
>>
>> For the "non-active-members"-topic, I would suggest, that
>> you start a motion in CC. If the motion is accepted, we
>> then can discuss - also based on the past RFP's - who is
>> affected.
>>
>> How about that?
>>
>> Till
>>
>>
>> Am 05.06.19 um 12:36 schrieb Maria Antonia Brovelli:
>>> I believe that having a large committee of always silent
>>> people is useless. Better less, but active.
>>>
>>> After having proposed, if people don't show up, I
>>> propose to remove them. It could be not the first year,
>>> we can consider if this happens for two following years.
>>>
>>> I like neither removement nor auto-removement but I
>>> don't see the point of being in a Committee if one
>>> person has not time for voting once a year.
>>>
>>> Thanks a lot!
>>> Best,
>>> Maria
>>>
>>>
>>>
>>>
>>>
>>> Inviato dal mio dispositivo Samsung
>>>
>>>
>>> -------- Messaggio originale --------
>>> Da: Till Adams <adams at terrestris.de>
>>> <mailto:adams at terrestris.de>
>>> Data: 05/06/19 11:51 (GMT+01:00)
>>> A: conference_dev at lists.osgeo.org
>>> <mailto:conference_dev at lists.osgeo.org>
>>> Oggetto: Re: [OSGeo-Conf] R: *early* Preparation of RFP
>>> 2021
>>>
>>> Maria,
>>>
>>> we can do the following (and that is what I did last year):
>>>
>>> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>>> -> ask whether people will vote on RFP
>>>
>>> [wait]
>>>
>>> -> re-ask those, who did not reply
>>>
>>> [wait]
>>>
>>> -> propose those who do not want to vote AND those who
>>> did not reply, to
>>> leave the committee.
>>>
>>> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>>>
>>>
>>> Indeed, there are some people, that did not vote for the
>>> past years, but
>>> is auto-removement really what we want to do in our
>>> community?
>>>
>>>
>>> Till
>>>
>>>
>>>
>>> Am 05.06.19 um 11:44 schrieb Maria Antonia Brovelli:
>>> > Dear Stefan, Till and All
>>> > I don't agree in changing the rules of the voting. It
>>> is the main
>>> > commitment of the CC members. I prefere that people
>>> who don't have time
>>> > for more than X years, ask to be removed from the
>>> Committee.
>>> > Best,
>>> > Maria
>>> >
>>> >
>>> >
>>> > Inviato dal mio dispositivo Samsung
>>> >
>>> >
>>> > -------- Messaggio originale --------
>>> > Da: Till Adams <adams at terrestris.de>
>>> <mailto:adams at terrestris.de>
>>> > Data: 05/06/19 11:33 (GMT+01:00)
>>> > A: conference_dev at lists.osgeo.org
>>> <mailto:conference_dev at lists.osgeo.org>
>>> > Oggetto: Re: [OSGeo-Conf] *early* Preparation of RFP 2021
>>> >
>>> > Dear Steven,
>>> >
>>> > thanks for correction ;-).
>>> >
>>> > I agree on shorten the question period for stage 1.
>>> Nothing happened in
>>> > the past days of this period in the past RFP's as far
>>> as I can remember.
>>> >
>>> > Regarding the voting: I agree and wanted to ask the CC
>>> members anyway in
>>> > advance. We can agree on changing the votring process
>>> in general, so
>>> > that gets part of our rules. I will prepare a motion
>>> towards this ;-)
>>> >
>>> > Till
>>> >
>>> >
>>> > Am 05.06.19 um 11:20 schrieb Steven Feldman:
>>> >> Great work Till, thank you
>>> >>
>>> >> I think there was an error in the opening line:
>>> >>
>>> >> "FOSS4G 2021 will most likely be held in North America.”
>>> >>
>>> >> I have changed to:
>>> >>
>>> >> "FOSS4G 2021 will most likely be held in "Other
>>> Regions”.”
>>> >>
>>> >> Re *timeline*: could we bring the decision date for
>>> Stage 1 forward to
>>> >> 14 or 15 October (shorten the question period if
>>> necessary) to give a
>>> >> little more time for proposal writing?
>>> >>
>>> >> *Voting*: Last year we had a small problem in getting
>>> sufficient votes
>>> >> for a quorum. Should we consider a slight change
>>> given the size of the
>>> >> committee?
>>> >> *Suggestion*: Before the call process commences all
>>> committee members
>>> >> are asked to confirm that they wish to be included as
>>> voters for the
>>> >> call, any that do not confirm would be considered
>>> recused for this vote
>>> >> but would remain a member of the committee for future
>>> votes. That way
>>> >> the >50% votes required for a quorum should not be a
>>> problem.
>>> >>
>>> >> Cheers
>>> >> ______
>>> >> Steven
>>> >>
>>> >> Unusual maps in strange places - mappery.org
>>> <http://mappery.org/> <http://mappery.org
>>> <http://mappery.org/>>
>>> >>
>>> >> Subscribe to my weekly “Maps in the Wild
>>> <http://eepurl.com/dKStT-/>”
>>> >> newsletter
>>> >>
>>> >>> On 5 Jun 2019, at 08:07, Till Adams
>>> <till.adams at fossgis.de <mailto:till.adams at fossgis.de>
>>> >>> <mailto:till.adams at fossgis.de>> wrote:
>>> >>>
>>> >>> Dear CC!
>>> >>>
>>> >>> I had some minutes and started an *early* prepare of
>>> the call for 2021.
>>> >>>
>>> >>> I added this WIKI page here:
>>> >>>
>>> >>> https://wiki.osgeo.org/wiki/FOSS4G_2021_Bid_Process
>>> >>>
>>> >>> Please check carefully whether the dates fit for you
>>> and of course for
>>> >>> other errors.
>>> >>>
>>> >>>
>>> >>> I will prepapre the needed documents in the next
>>> days and send them to
>>> >>> you.
>>> >>>
>>> >>> Have a great day!
>>> >>>
>>> >>> Till
>>> >>>
>>> >>> _______________________________________________
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>>> >>
>>> >>
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>>> >
>>> > --
>>> > ------------------------------------------------
>>> >
>>> > SHOGun - das WebGIS Framework
>>> > FOSS4G in Bukarest! 2019.foss4g.org
>>> <http://2019.foss4g.org/>
>>> >
>>> > ------------------------------------------------
>>> > Mail: adams at terrestris.de <mailto:adams at terrestris.de>
>>> > Tel.: +49 (0)228 - 962 899 52
>>> >
>>> > terrestris GmbH & Co. KG
>>> > Kölnstraße 99
>>> > 53111 Bonn
>>> >
>>> > Tel.: +49 (0)228 - 962 899 51
>>> > Fax.: +49 (0)228 - 962 899 57
>>> >
>>> > Internet: www.terrestris.de
>>> <http://www.terrestris.de/> <http://www.terrestris.de
>>> <http://www.terrestris.de/>>
>>> >
>>> > Amtsgericht Bonn, HRA 6835
>>> >
>>> > Komplementärin: terrestris Verwaltungsgesellschaft mbH
>>> vertreten durch:
>>> > Torsten Brassat, Marc Jansen, Hinrich Paulsen, Till Adams
>>> >
>>> > Informationen über Ihre gespeicherten Daten finden Sie
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>>>
>>> --
>>> ------------------------------------------------
>>>
>>> SHOGun - das WebGIS Framework
>>> FOSS4G in Bukarest! 2019.foss4g.org
>>> <http://2019.foss4g.org/>
>>>
>>> ------------------------------------------------
>>> Mail: adams at terrestris.de <mailto:adams at terrestris.de>
>>> Tel.: +49 (0)228 - 962 899 52
>>>
>>> terrestris GmbH & Co. KG
>>> Kölnstraße 99
>>> 53111 Bonn
>>>
>>> Tel.: +49 (0)228 - 962 899 51
>>> Fax.: +49 (0)228 - 962 899 57
>>>
>>> Internet: www.terrestris.de <http://www.terrestris.de/>
>>>
>>> Amtsgericht Bonn, HRA 6835
>>>
>>> Komplementärin: terrestris Verwaltungsgesellschaft mbH
>>> vertreten durch:
>>> Torsten Brassat, Marc Jansen, Hinrich Paulsen, Till Adams
>>>
>>> Informationen über Ihre gespeicherten Daten finden Sie
>>> auf unserer
>>> Homepage unter folgendem Link:
>>> https://www.terrestris.de/datenschutzerklaerung/
>>> _______________________________________________
>>> Conference_dev mailing list
>>> Conference_dev at lists.osgeo.org
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>>> https://lists.osgeo.org/mailman/listinfo/conference_dev
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>
> --
> Michael Terner
> ternergeo at gmail.com <mailto:ternergeo at gmail.com>
> (M) 978-631-6602
>
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Cameron Shorter
Technology Demystifier
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M +61 (0) 419 142 254
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