[OSGeo-Conf] [Board] Vote stage 1 on RfP 2025 before 10th of March

[María Arias de Reyna]

Dear all,

I am also worried about the low participation. Did you reach out to
the people who didn't vote, to ask if they are still interested in
participating in this process?

I would propose both to this committee and to the board that if some
member does not participate for a consecutive number of years (3? 4?),
we should maybe put them on some stand-by/hibernation state until they
explicitly state they want to participate again. And if they keep
being unresponsive after reaching out to them during this hibernate
state (2 years more?), we retire them.

This is a volunteer work and we are all entitled to step away from our
responsibilities for some indeterminate period of time. Personal life
is more important always. But if this is a consistent need, we are
also responsible from stepping down and letting other people do the
work.

Thank you,
María.

On Thu, Mar 14, 2024 at 12:48 AM Vasile Craciunescu via Board
<board at lists.osgeo.org> wrote:
>
> Dear Codrina and dear Till,
>
> Thank you for your kind work and patience! Also, we must thank so much for the work of the three (from completely different geographically speaking regions) LOCs for proposing their cities to be the potential host of FOSS4G2025: Auckland, Hiroshima and Riyadh. We are grateful and honored for that! Through the vote of the OSGeo Conference Committee we acknowledge that  Auckland and Hiroshima will go forward for the second phase. Congrats for that! In the same way, we acknowledge the work and passion of our friends from Riyadh. As pramsey already said, your work is highly appreciated and would like to consider using your knowledge to apply again for hosting FOSS4G international. For us, it's very important!
>
> The next deadline for the remaining teams, for the final proposals (Stage 2), is May 13 [1]. Please consider the OSGeo Conference Committee as a partner when making/preparing your bid and get back to us for any questions you may have.
> We wish both teams good luck in this endeavor!
>
> On a secondary note, I would like to raise some very important concerns on the very low vote participation rate. 7 from 18 is extremely low and is affecting OSGeo credibility. Somehow, we should understand the reason for that and we should settle this before the second stage of the FOSS4G2025 bid. This is an open question for the Conference Committee and the OSGeo Board. Let's quickly work together on this and find an acceptable solution!
>
> Warm regards,
> Vasile
>
> [1] https://wiki.osgeo.org/wiki/FOSS4G_2025_Bid_Process#CRO.27s_on_RfP_2025
>
>
> On 13.03.2024 23:38, Codrina Maria Ilie wrote:
> > Dear Vasile and Conference Committee members,
> >
> >
> > I apologise if my previous communication of votes was not clear.
> >
> > As per RfP procedure, Auckland and Hiroshima LOCs are kindly invited to proceed to stage 2 of the bid for organising the global FOSS4G 2025.
> >
> > We are very grateful to Riyadh LOC for presenting their LoI for the 2025 bid and we hope that this result and the technical hiccups will not discourage them to apply in the next bid for the flagship conference of the OSGeo international community.
> >
> > Reiterating the votes received by each LOC:
> >
> > Auckland: (+1) 5 votes; (-1) 1 vote; (0) 0 votes.
> > Hiroshima: (1) 7 votes; (-1) 0 votes; (0) 0 votes.
> > Riyadh: (+1) 1 vote; (-1) 4 votes; (0) 2 votes.
> >
> >
> > Best regards,
> > Codrina
> >
> >
> > On 13.03.2024 7:14 PM, Codrina Maria Ilie via Conference_dev wrote:
> >> Dear Vasile, dear CC members,
> >>
> >> At the end of stage 1 of voting for the global FOSS4G 2025, me and Till have received the following votes:
> >>
> >> Auckland: 5
> >> Hiroshima: 7
> >> Riyadh: -3
> >>
> >> We have received the votes of 7 CC members.
> >>
> >>
> >> Warm regards,
> >> Codrina
> >>
> >>
> >>
> >> On 04.03.2024 6:56 AM, Vasile Craciunescu wrote:
> >>> Dear CC members,
> >>>
> >>> We got three letters of intend to host FOSS4G 2025 [1]. We kindly
> >>> ask you to cast your vote, in the form of thumb up (+1) / thumb down
> >>> (-1), for each of the received proposals [2][3][4]. Community questions and LOCs answers are available on the wiki [1]
> >>>
> >>> Please send your votes to:
> >>>
> >>> Codrina Ilie
> >>>
> >>> and
> >>>
> >>> Till Adams
> >>>
> >>> before 10th of March 2024.
> >>>
> >>> Voters list:
> >>>
> >>> - Maria Brovelli
> >>> - David Bitner
> >>> - David Fawcett
> >>> - Paul Ramsey
> >>> - Vasile Crăciunescu
> >>> - Michael Terner
> >>> - Peter Batty
> >>> - Sanghee Shin
> >>> - Mark Iliffe
> >>> - Darrell Fuhriman
> >>> - Gavin Fleming
> >>> - Claude Philipona
> >>> - Venkatesh Raghavan
> >>> - Msilikale Msilanga
> >>> - Guido Stein
> >>> - María Arias de Reyna
> >>> - Luca Delucchi
> >>> - Besfort Guri
> >>>
> >>>
> >>> Thank you,
> >>> Vasile & Msilikale
> >>> co-Chairs FOSS4G Conference Committee
> >>>
> >>>
> >>> [1] https://wiki.osgeo.org/wiki/FOSS4G_2025_Bid_Process
> >>> [2]
> >>> https://www.osgeo.org/wp-content/uploads/FOSS4G2025_Auckland_LoI.pdf
> >>> [3] https://www.osgeo.org/wp-content/uploads/FOSS4G2025_Hiroshima_LoI.pdf
> >>> [4] https://www.osgeo.org/wp-content/uploads/FOSS4G2025_Riyadh_LoI.pdf
> >> _______________________________________________
> >> Conference_dev mailing list
> >> Conference_dev at lists.osgeo.org
> >> https://lists.osgeo.org/mailman/listinfo/conference_dev
>
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