[OSGeo-Conf] FOSS4G2027 bid process stage two: questions time

[Vasile Craciunescu]

Dear Dennis,

Thank you again for your detailed responses, and please accept my apologies for the delayed reply.

As there are still a few questions related to the budget. Given your openness to refining it, could you please provide an updated version of the budget spreadsheet addressing those points?

In addition, we would kindly ask you to review the questions and suggestions in the wiki [1], as there are still a few items without a response.

We will slightly postpone the final vote to allow time for these updates, although timing is not critical given the current context.

Many thanks again for your continued effort and collaboration.

Best regards,

Vasile

[1] https://wiki.osgeo.org/wiki/Q%26A_Stage_2_Bristol

On 25.03.2026 22:11, Dennis Bauszus via Conference_dev wrote:
> Thank you for reading our bid document and inspecting the budget sheet.
>
> I would like to address some of the questions in this email.
>
> The day rate includes drinks throughout the day [eg tea/coffee/juice/water] and lunch. I will check with our catering partner in regards to breakfast [eg sandwiches]. I am sure this can be arranged but will probably affect the budget.
>
> We were given a quote from a local AV Company Bluestone <https://bluestoneaudio.co.uk/> for £5.326 [incl tax]. We will obviously like to run a test in regards to the hybrid capacity with Bluestone prior to the conference hence we put the budget item at £10.000.
>
> We didn't list T-Shirts in the budget since we want to make these an optional extra. For FOSS4G we were able to print shirts for about £10 each.
>
> We will need to add the budget for the icebreaker, b2b, and geochicas event to the budget sheet.
>
> The gala dinner is a ticketed event. I guess the question is how we budget items that are individually priced but are included in the registration for sponsors, volunteers, and travel grant recipients.
>
> We are happy to provide a maximum of 100 student tickets at a loss and add late tickets at an increased price to cover the difference.
>
> What is the process for us updating the budget sheet? Would you prefer viewing access to the google document? Or should we attach an export of the document once we updated the tickets prices and social events.
>
> We would welcome a move to use a github repo which would allow us to modify already uploaded files.
>
> Best,
> Dennis
>
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