[OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

Mon Oct 19 23:54:23 PDT 2015

Regardless how often the committees have to report (twice a year, once  
a month?): most important to me seems to get clear whether a committee  
is still in charge. For instance, the website committee seems to be in  
a suspended state (that's why Jeff is our osgeo-webmaster), and also  
the marketing committee has a sabbatical year.
Which is not a bad thing, as long as it is clear to board, LOCs, local  
chapters etc.

And perhaps some committee have become obsolete. That's just what  
happens in evolving organisations like ours!

Regards,

Gert-Jan

Massimiliano Cannata <massimiliano.cannata at supsi.ch> schreef:

> I personally don't think that writing half a page of activities list coul
> take more then 20 minutes.
>
> This is helpful for several things:
> - inform the board
> - inform the community
> - promote osgeo showing its activities
> - report in annual general meeting
> - .....
>
> I think it worth the (minimalist) effort.
>
> Maxi
> Il 20/Ott/2015 03:41, "Venkatesh Raghavan" <raghavan at media.osaka-cu.ac.jp>
> ha scritto:
>
>> If bi-monthly would be too much of work, I would
>> suggest quarterly reports for the OSGeo Committee
>> Chairs with target committees as listed in [1] and
>> not individual software PSC.
>>
>> Just a short report (half page) report on main activities and
>> issues could suffice. Communicating with the membership
>> could also be done through the chairs. The 4 quarterly reports
>> could be published in the OSgeo Journal as annual report.
>>
>> Best
>>
>> Venka
>>
>> [1] http://www.osgeo.org/content/foundation/committees.html
>>
>>
>>
>> On 10/20/2015 8:13 AM, Jody Garnett wrote:
>>
>> Many of our groups vary in activity, the project officers and committee
>> chairs are available at the boards request (always have been). By the same
>> token the OSGeo board is available if a committee or project PSC needs help
>> ... they just add an agenda topic to the meeting.
>>
>> Please do not feel as a board member that you have to be across all the
>> mailing lists.
>>
>> I think we had a rough ride this last meeting with a few topics added at
>> the last moment without adequate communication on the mailing list. Both
>> topics went back to the mailing list. I know I always feel terrible as
>> incubation officer when I am not organized enough to present a topic to the
>> board - I assume other representatives are similarly motivated not to let
>> their "team" down.
>>
>> Aside: If we are going to ask anyone to write a report I would rather do so
>> to communicate with the membership / outreach (as per OSGeo Journal).
>>
>> --
>> Jody Garnett
>>
>> On 19 October 2015 at 06:57, Massimiliano Cannata  
>> <massimiliano.cannata at supsi.ch> wrote:
>>
>>
>> Dear Broad,
>> I was discussing this idea with Jachym and Venka some time ago and now I
>> would like to make my motion to the board in the next meeting, so I want to
>> start this discussion.
>>
>> Board members cannot be subscribed to all the existing mailing lists and
>> be informed on every things is going on but to take some decision a wide
>> overview is required. At the same time committee's chair has the role of
>> leading the work group and organize discussions.
>>
>> So the motion I would like to do is:
>>
>> "Every committee chair have to report the main activities and actions to
>> the board at least every two months. The non submission of two consecutive
>> reports is an index of committee inactivity and lead to the board
>> discussion on need of replacing the chair and verify if the committee has
>> still sense or shall be withdrawn."
>>
>> Please add your comments before of the next board meeting.
>>
>>
>> Best,
>> Maxi
>> --
>> *Massimiliano Cannata*
>>
>> Professore SUPSI in ingegneria Geomatica
>>
>> Responsabile settore Geomatica
>>
>>
>> Istituto scienze della Terra
>>
>> Dipartimento ambiente costruzione e design
>>
>> Scuola universitaria professionale della Svizzera italiana
>>
>> Campus Trevano, CH - 6952 Canobbio
>>
>> Tel. +41 (0)58 666 62 14
>>
>> Fax +41 (0)58 666 62 09
>> massimiliano.cannata at supsi.ch
>>
>> *www.supsi.ch/ist <http://www.supsi.ch/ist> <http://www.supsi.ch/ist>*
>>
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Gert-Jan van der Weijden
Voorzitter Stichting OSGeo.nl