[OSGeo-Discuss] Local chapter event planning (Ireland)

[Seth G]

Thanks María.

I like the idea to get sponsors to pay for things directly. We will be 
funding a guest speaker's flight/hotel, and attendees tea/coffee/lunch. 
We will have a small charge, but most attendees with be attending as 
part of their organisations (so will be refunded).

Seth


On 07/02/2017 11:16, María Arias de Reyna wrote:
> On Tue, Feb 7, 2017 at 11:04 AM, Seth G <sethg at geographika.co.uk> wrote:
>> A question which is not answered in the above is what other local chapters
>> do with regards to financing these events. We need to book a hotel
>> conference suite - do most chapter's create bank accounts? Or do the
>> organisers pay costs directly?
>>
>> Also what happens if there is a shortfall in funds (I'm guessing the event
>> is cancelled or the organisers make up the difference), or alternatively a
>> surplus?
> On the events I have collaborated in Spain, we usually ask for some
> sponsorship or donations. To make sure we all know this is not for
> making money, sometimes we make the companies pay directly for some
> things instead of having us in the middle. That way we don't have
> shortfall or surpluses or even have to worry about bank accounts.
>
> Also, we go for cheap. At least in Spain there are a lot of social
> places (public or from other organizations) you can book for free or
> for a small fee if you do a public and free event. So we only have to
> take care of food and drinks, if any.

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