[OSGeo Finance] Preliminary Q4 2008 Reports

[Frank Warmerdam]

Folks,

I have attached the preliminary financial reports for 2008 Q4.  Before
requesting final approval, I would want to hand modify the balance sheet
to segregate the reserved funds held for the GDAL project.

The other issue that came up in discussions with Tyler is that these
results do not include anything about FOSS4G 2008.  We haven't received
a final accounting from Gavin and his crew yet, nor any payments.  This
leaves a few questions for me:

1) Should we be making an effort to reflect FOSS4G 2008 results in FY 2008?
We certainly budgeted for it in 2008!

2) If/when we get it do we just record the net payment (profit) or entries
for income and expenses?  For the purposes of demonstrating public support
as a 501(c)3 we have been intending to consider each FOSS4G registration fee
as a donation to the foundation.  To do this, it seems we need to at least
record some information on this as revenue (with corresponding expenses).
Is this right?  Or is it sufficient to point to the registration numbers in
a report from Gavin if we are ever asked about public support?

The amounts of net profit for FOSS4G 2008 are likely to be quite modest as
I understand it.

PS. our board meeting for today was cancelled for lack of quorum.  I would
really like to have approved financial results available for the next board
meeting which might be held as soon as next Friday.  So, approaches that
lead to quickly winding things up are desirable!

PPS. I'd stress that everyone on the finance committee is encouraged to login
to quick books and inspect the records as recorded there, and ask questions.

PPPS. To to slovenlyness on my part, I have not yet got online access to our
TD account.  In general should we be doing any kind of spot checking of the
accounts to ensure they are properly reflected in quickbooks?   Perhaps
I or others should get scanned statements for some of the accounts for
auditing purposes from Tyler as part of our due diligence?

Best regards,
-- 
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I set the clouds in motion - turn up   | Frank Warmerdam, warmerdam at pobox.com
light and sound - activate the windows | http://pobox.com/~warmerdam
and watch the world go round - Rush    | Geospatial Programmer for Rent

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