[FOSS4G-Oceania] FOSS4G Steering committee

Sun Aug 5 16:15:48 PDT 2018

On a related note ( and removing the Aust-NZ mailing list, as this is OOT), so I also change subject.
I am keen that we think ahead of how to maintain the momentum on this FOSS4G Oceania, how to administer the trickle of (potential) excess funds to next years of the conference, hand over best practice, etc.

I have seen quite a few good conferences/workshops fizz out after a single or a handful of incarnations, after the main leads decided that they had enough and no new blood was brought in in time.

I have also seen conferences die when they were handed over from enthusiasts to be owned by Associations or organisations, that then delegated the organisation without love and care to people not central in the community.

What seems (only a single opinion here) to work, is some sort of steering committee ( usually best working if there is a written down way how people get on to this, and the first instance is usually populated by people heavily involved in the first incarnation), that keeps a balance of past organisers, current year organisers, and potentially (if known) representatives of the next incarnation. Not the best one, but an example is: http://dna.fernuni-hagen.de/SSTD/index.html

May that be something to think of, and potentially link to the discussion on the OSGEO chapter. Presumably, the conference would be one of the major activities of the chapter (but, beung Oceania, may at time move beyond AU/NZ, righ)t?
M.

From: FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf of Alex Leith <alexgleith at gmail.com>
Date: Sunday, 5 August 2018 at 8:44 pm
To: Cameron Shorter <cameron.shorter at gmail.com>
Cc: "foss4g-oceania at lists.osgeo.org" <foss4g-oceania at lists.osgeo.org>, "Aust-NZ at lists.osgeo.org" <Aust-NZ at lists.osgeo.org>
Subject: Re: [FOSS4G-Oceania] [Aust-NZ] Fwd: Fwd: OSGeo Annual General Meeting - Local Chapters please join

We do need to discuss the legal entity concept, since that's been stated as our goal post conference in November.

I'm not sure how it should work, or what it might look like, but I'd like to explore it. Later, though!

On Sun, 5 Aug 2018 at 16:03 Cameron Shorter <cameron.shorter at gmail.com<mailto:cameron.shorter at gmail.com>> wrote:

Yes, revisiting the OSGeo Aust-NZ local chapter post FOSS4G sounds good to me.

I'd suggest steps should be:

1. Pick one of our email list for us to hang out on.

2. Invite everyone to move across to that list.

3. Publicly state that the email list constitutes the OSGeo Aust-NZ chapter.

4. We probably don't need to be any more formal than just being represented by an email list, but we could go a step further and claim a web page and list our membership, maybe even go as far as defining our decision making processes.

5. Many local chapters have become legal entities, but I'm against that, as it introduces a level of red tape for little gain.

On 4/08/2018 8:16 PM, John Bryant wrote:
Sounds great! Can't wait to hear how it goes.

Perhaps, as Cameron suggests, this group has taken on the role of the Aust-NZ local chapter, and we should be considering taking steps to formalise this (post-conference?). What would be involved - does anyone know the answer to this question off the top of their head?

On Sat, 4 Aug 2018 at 10:59, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
Ok, well how about I respond and we can work on what we’re going to present later 😉
On Sat, 4 Aug 2018 at 8:55 am, adam steer <adam.d.steer at gmail.com<mailto:adam.d.steer at gmail.com>> wrote:
+1, I’ll be in Dar, happy to go to the AGM. Alex, we both have the tuesday free to throw together some slides :D

On 4 August 2018 at 08:42, Alex Leith <alexgleith at gmail.com<mailto:alexgleith at gmail.com>> wrote:
Well I’ll be there, so I can definitely attend.

On Sat, 4 Aug 2018 at 8:41 am, Cameron Shorter <cameron.shorter at gmail.com<mailto:cameron.shorter at gmail.com>> wrote:

Alex, FOSS4G-Oceania committee,

The Aust-NZ local chapter is limited to a mostly stagnant email list. I'd suggest that our FOSS4G-Oceania committee has effectively taken on the role of the Aust-NZ local chapter, and I reckon that anyone taking an active role in FOSS4G-Oceania and is going to the international FOSS4G would be a good person to present Aust-NZ OSGeo activities.

Anyone want to volunteer?

On 4/8/18 8:31 am, Alex Leith wrote:
Who is on the local chapter? Is it informal?

---------- Forwarded message ---------
From: Jeff McKenna <jmckenna at gatewaygeomatics.com<mailto:jmckenna at gatewaygeomatics.com>>
Date: Sat, 4 Aug 2018 at 4:12 am
Subject: [Aust-NZ] Fwd: OSGeo Annual General Meeting - Local Chapters please join
To: <aust-nz at lists.osgeo.org<mailto:aust-nz at lists.osgeo.org>>

It would be great to have the Australia / New Zealand local chapter make
a brief report (2 slides) in Dar for the AGM (please signup on the wiki
page below).

-------- Forwarded Message --------

Dear OSGeo Local Chapters officers,

the OSGeo Annual General Meeting (AGM) is scheduled for Thursday morning
August 30 at 8:00-9:00 in Dar Es Salaam (Tansania).

As Local Chapters officers we ask that you attend, or send a delegate
from your community. The FOSS4G organizers have given us one hour for
the meeting, leaving us each with around 2 mins!

This update is about your community. We are interested in how your
community is doing, opportunities and challenges ahead, and how OSGeo
can help.

The shared slide deck is available here (request edit access if required):

*
https://docs.google.com/presentation/d/1imiG7x09ry7lGvmS15FCVq2Z7yaICY00fcpXBK27TXY/edit?usp=sharing<https://docs.google.com/presentation/d/1imiG7x09ry7lGvmS15FCVq2Z7yaICY00fcpXBK27TXY/edit?usp=sharing>

We are coordinating activities on the OSGeo Wiki
(https://wiki.osgeo.org/wiki/Annual_General_Meeting_2018<https://wiki.osgeo.org/wiki/Annual_General_Meeting_2018>). Please add
your project and name to the wiki if you can attend.

Best regards

Astrid Emde (OSGeo Secretary)

--
-------------------------------------------------------------
Astrid Emde
OSGeo Board Member and OSGeo Secretary
Open Source Geospatial Foundation
https://www.osgeo.org/member/astrid-emde/<https://www.osgeo.org/member/astrid-emde/>
astrid_emde at osgeo.org<mailto:astrid_emde at osgeo.org>

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Alex Leith
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Cameron Shorter

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Open Technologies and Geospatial Consultant

M +61 (0) 419 142 254<tel:+61%20419%20142%20254>
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Alex Leith
0419 189 050

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M +61 (0) 419 142 254<tel:+61%20419%20142%20254>
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Alex Leith
0419 189 050
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