[FOSS4G-Oceania] Venue and dates for next conference

[Daniel Silk]

I don't think we can clash with ALGIM while we're in New Zealand.
It's a large local government ICT conference, includes geospatial - if we
clash we basically lose local government and vendors that work with local
government.
Lots of potential sponsor overlap - their sponsors this year included HERE,
Eagle (Esri NZ), AWS, Catalyst IT and TechnologyOne.

If we go a week later to avoid ALGIM, we clash with the Pacific GIS & RS
Conference, if we go a week earlier we clash with State of the Map Asia ...


On Mon, Dec 3, 2018 at 2:07 PM Sarah Goodwin <sarah.goodwin at monash.edu>
wrote:

> +1
>
> Venue option sounds ideal. Nice work on checking it out early!
> As it was 'promoted' as 2019 it would be nice to keep it in the year... I
> agree Nov is good for Uni timetables too.  This year we had clashes and
> still so many people came so I don't know if any of those potential clashes
> in Nov will reduce numbers too much.
>
> On Mon., 3 Dec. 2018, 12:01 Martin Tomko <tomkom at unimelb.edu.au wrote:
>
>> I agree with Greg, and +1 for me for a ~ similar timeslot as this year.
>>
>> This is a period where universities have free capacity, and none of the
>> potential clashes in the calendar outlined matter much.
>>
>> M.
>>
>> *From: *FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on
>> behalf of Greg Lauer <gregory.lauer at gmail.com>
>> *Date: *Monday, 3 December 2018 at 11:49 am
>> *To: *Daniel Silk <dwsilk at gmail.com>
>> *Cc: *foss4g-oceania <foss4g-oceania at lists.osgeo.org>
>> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>>
>>
>>
>> Although it is a busy time of year I think the third week of November is
>> suitable
>>
>>
>>
>> - Uni term is finished
>>
>> - Dovetails into the South Pacific GIS and RS conference
>>
>> - Wellington weather!
>>
>>
>>
>> As most of the other conferences have not confirmed 2019 dates then we
>> should take the lead.
>>
>>
>>
>> We can ignore Ozri, and the SSSI conferences are regional, so don't think
>> there is much conflict. We may struggle with 'competing funds' to attend
>> conferences but I don't think time of year will matter for that.
>>
>>
>>
>> I think it is important that we lock in the dates now, especially as
>> attendees may need to add to next years budgets, international travel etc.
>> For some international travel budgets may be more difficult to manage.
>>
>>
>>
>> I think the venue would work well - central location and enough space -
>> do we have any idea of costs?
>>
>>
>>
>> Greg
>>
>>
>>
>> On Mon, Dec 3, 2018 at 10:06 AM Daniel Silk <dwsilk at gmail.com> wrote:
>>
>> Hi all
>>
>>
>>
>> Sorry I missed most of Friday's meeting due to a fire alarm in our
>> building (which was set off by a water leak?!).
>>
>>
>>
>> This may seem a little premature without having sorted the governance
>> arragements, but venues are filling up fast so I'd like your thoughts.
>>
>>
>>
>> I've been working on a 2019 Events calendar:
>> https://docs.google.com/spreadsheets/d/1-bueIooYwUH6q8PQIH0J0Ou_KOpWhmJQl9Qa690z_Ao/edit#gid=57941525
>>
>>
>>
>> November is *the busiest* time of the year.
>>
>>
>>
>> I am wondering about two options:
>>
>> 1. Second half of October - but all of Oct is an exam period at VUW so
>> maybe we can't get any of the seminar rooms during that time. Still
>> possibly too close to every else that is happening in November?
>>
>> 2. Second half of February 2020 - I know, I know, it's too far away and
>> not in 2019, but it seems way more of a gap in the current events calendar.
>>
>>
>>
>> It would be great to hear some input on these.
>>
>>
>>
>> Also, on venue, I met with Victoria University of Wellington last week
>> and they are keen to assist in helping us host, under a similar arrangement
>> to University of Melbourne this year.
>>
>>
>>
>> Their proposed venue is Rutherford House in their Pipitea Campus:
>> https://goo.gl/maps/6Btd98ZGp492
>>
>>
>>
>> It has a 300 seat lecture theatre, a 150 seat lecture theatre, a 60 seat
>> lecture theatre and a large number of seminar rooms (like 20 split across
>> four levels??) that would suit for workshops. A few of the seminar rooms
>> also have partition walls that can be removed and would allow a third,
>> larger-than-60-seat space if we had 3 streams again.
>>
>>
>>
>> These rooms are accessed off a large foyer area on a mezzanine level that
>> would be suitable for lunch and sponsor stands. The building was recently
>> upgraded and has large windows wrapping all the way around, with views out
>> over the historic Old Government Buildings and the Beehive (the executive
>> wing of our Parliament). The main Wellington bus terminal is on one side of
>> the building and the main Wellington railway station on the other side, so
>> super convenient. It's about a 4 minute walk to the waterfront.
>>
>>
>>
>> They need some date ranges as soon as we can provide them in order to
>> book us in.
>>
>>
>>
>> Thanks
>>
>> Daniel
>>
>>
>>
>>
>>
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>
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