[FOSS4G-Oceania] Venue and dates for next conference

Sun Dec 2 17:42:07 PST 2018

Maybe we need to reach out to those three events, ALGIM, Pacific GIS and RS
and SotM A and try to work out a way to schedule... if we're avoiding dates
based on last year's (this year's) dates, then it's a bit fuzzy...

We probably could run at the same time as the PGIS&RS or SotM conference,
but I agree that avoiding the IT event is important.

The venue sounds great!

On Mon, 3 Dec 2018 at 12:32 Daniel Silk <dwsilk at gmail.com> wrote:

> I don't think we can clash with ALGIM while we're in New Zealand.
> It's a large local government ICT conference, includes geospatial - if we
> clash we basically lose local government and vendors that work with local
> government.
> Lots of potential sponsor overlap - their sponsors this year included
> HERE, Eagle (Esri NZ), AWS, Catalyst IT and TechnologyOne.
>
> If we go a week later to avoid ALGIM, we clash with the Pacific GIS & RS
> Conference, if we go a week earlier we clash with State of the Map Asia ...
>
>
> On Mon, Dec 3, 2018 at 2:07 PM Sarah Goodwin <sarah.goodwin at monash.edu>
> wrote:
>
>> +1
>>
>> Venue option sounds ideal. Nice work on checking it out early!
>> As it was 'promoted' as 2019 it would be nice to keep it in the year... I
>> agree Nov is good for Uni timetables too.  This year we had clashes and
>> still so many people came so I don't know if any of those potential clashes
>> in Nov will reduce numbers too much.
>>
>
>> On Mon., 3 Dec. 2018, 12:01 Martin Tomko <tomkom at unimelb.edu.au wrote:
>>
>>> I agree with Greg, and +1 for me for a ~ similar timeslot as this year.
>>>
>>> This is a period where universities have free capacity, and none of the
>>> potential clashes in the calendar outlined matter much.
>>>
>>> M.
>>>
>>> *From: *FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on
>>> behalf of Greg Lauer <gregory.lauer at gmail.com>
>>> *Date: *Monday, 3 December 2018 at 11:49 am
>>> *To: *Daniel Silk <dwsilk at gmail.com>
>>> *Cc: *foss4g-oceania <foss4g-oceania at lists.osgeo.org>
>>> *Subject: *Re: [FOSS4G-Oceania] Venue and dates for next conference
>>>
>>>
>>>
>>> Although it is a busy time of year I think the third week of November is
>>> suitable
>>>
>>>
>>>
>>> - Uni term is finished
>>>
>>> - Dovetails into the South Pacific GIS and RS conference
>>>
>>> - Wellington weather!
>>>
>>>
>>>
>>> As most of the other conferences have not confirmed 2019 dates then we
>>> should take the lead.
>>>
>>>
>>>
>>> We can ignore Ozri, and the SSSI conferences are regional, so don't
>>> think there is much conflict. We may struggle with 'competing funds' to
>>> attend conferences but I don't think time of year will matter for that.
>>>
>>>
>>>
>>> I think it is important that we lock in the dates now, especially as
>>> attendees may need to add to next years budgets, international travel etc.
>>> For some international travel budgets may be more difficult to manage.
>>>
>>>
>>>
>>> I think the venue would work well - central location and enough space -
>>> do we have any idea of costs?
>>>
>>>
>>>
>>> Greg
>>>
>>>
>>>
>>> On Mon, Dec 3, 2018 at 10:06 AM Daniel Silk <dwsilk at gmail.com> wrote:
>>>
>>> Hi all
>>>
>>>
>>>
>>> Sorry I missed most of Friday's meeting due to a fire alarm in our
>>> building (which was set off by a water leak?!).
>>>
>>>
>>>
>>> This may seem a little premature without having sorted the governance
>>> arragements, but venues are filling up fast so I'd like your thoughts.
>>>
>>>
>>>
>>> I've been working on a 2019 Events calendar:
>>> https://docs.google.com/spreadsheets/d/1-bueIooYwUH6q8PQIH0J0Ou_KOpWhmJQl9Qa690z_Ao/edit#gid=57941525
>>>
>>>
>>>
>>> November is *the busiest* time of the year.
>>>
>>>
>>>
>>> I am wondering about two options:
>>>
>>> 1. Second half of October - but all of Oct is an exam period at VUW so
>>> maybe we can't get any of the seminar rooms during that time. Still
>>> possibly too close to every else that is happening in November?
>>>
>>> 2. Second half of February 2020 - I know, I know, it's too far away and
>>> not in 2019, but it seems way more of a gap in the current events calendar.
>>>
>>>
>>>
>>> It would be great to hear some input on these.
>>>
>>>
>>>
>>> Also, on venue, I met with Victoria University of Wellington last week
>>> and they are keen to assist in helping us host, under a similar arrangement
>>> to University of Melbourne this year.
>>>
>>>
>>>
>>> Their proposed venue is Rutherford House in their Pipitea Campus:
>>> https://goo.gl/maps/6Btd98ZGp492
>>>
>>>
>>>
>>> It has a 300 seat lecture theatre, a 150 seat lecture theatre, a 60 seat
>>> lecture theatre and a large number of seminar rooms (like 20 split across
>>> four levels??) that would suit for workshops. A few of the seminar rooms
>>> also have partition walls that can be removed and would allow a third,
>>> larger-than-60-seat space if we had 3 streams again.
>>>
>>>
>>>
>>> These rooms are accessed off a large foyer area on a mezzanine level
>>> that would be suitable for lunch and sponsor stands. The building was
>>> recently upgraded and has large windows wrapping all the way around, with
>>> views out over the historic Old Government Buildings and the Beehive (the
>>> executive wing of our Parliament). The main Wellington bus terminal is on
>>> one side of the building and the main Wellington railway station on the
>>> other side, so super convenient. It's about a 4 minute walk to the
>>> waterfront.
>>>
>>>
>>>
>>> They need some date ranges as soon as we can provide them in order to
>>> book us in.
>>>
>>>
>>>
>>> Thanks
>>>
>>> Daniel
>>>
>>>
>>>
>>>
>>>
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-- 

Alex Leith
0419 189 050
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