[FOSS4G-Oceania] Fwd: student/volunteer pricing

[Alex Leith]

Hi John

I think your approach is a good one. I do think subsidising students is
important, and $250 is very cheap for a two day conference, however you
look at it. (Even for a student!)

I think if we're going to make this change, we need to do it quite soon,
so +1 from me.

Cheers,

On Sun, 22 Jul 2018 at 21:59 Cameron Shorter <cameron.shorter at gmail.com>
wrote:

> John, I'm in agreement with your suggestions, with the following comments:
>
> Looking at the conference from perspective of a software/geospatial
> student profile perspective:
> * They have no spare cash
> * They are prepared to give their time and enthusiasm in exchange for
> mentoring, experience, learning
> * We want to introduce and attract these students to future open business
> models
>
> To best help these students, lets help facilitate networking and learning
> opportunities:
> * Encourage the students to contribute at the free community day
> * Encourage students to attend free birds-of-a-feather, georabble and
> networking events (such as breakfasts) which need not be exclusive to
> conference attendees
> * Get a roster of students to record every presentation - even if just
> them recording with their mobile phone. This will be good for us, and the
> student gets to listen in as well.
> * Aim to have committee members buddy with students to facilitate
> mentoring and collaboration. I have a lot of respect for the "can-do"
> commitment of our committee to date and expect that we will all be
> mentoring and helping out with whatever work is required on conference
> days.
>
> On 22/7/18 7:58 pm, John Bryant wrote:
>
> I *think* the original idea was that volunteers would be expected to work
> a shift, and could opt to pay for a discounted registration that would give
> them access to the rest of the conference. But perhaps that's not ideal?
> Let's see if we can work together here towards a better idea.
>
> I'm hearing that volunteers shouldn't pay while they're working, which
> makes sense to me. It has been suggested that we can cover the costs of
> catering for our volunteers while they're on shift... assuming we have a
> small volunteer workforce of around 4 or 5 people (TBD of course!),
> Martin's estimate of ~$1500 is probably in the ballpark. If we remove the
> 15 'student volunteer' $200 tickets from the pool, and re-release them as
> full price tickets, then this $1500 is more than covered (presuming we can
> actually sell those additional 15 tickets).
>
> However, it does leave the question of whether we provide any student
> discounts at all for those who aren't volunteering, but simply wish to
> attend the conference. We've had a few approaches already on this count,
> and any adjustment we make at this point should probably be our final
> decision on this matter. Perhaps we shoot for an approximately
> revenue/cost-neutral approach with this.
>
> I will also point out, we have $2000 budgeted for paid help, so should be
> able to have somebody helping to run logistics on the conf days. Also have
> $2000 budgeted for volunteer appreciation - so this could possibly be part
> of how we reward volunteers. Maybe take them out for dinner after
> everything's wrapped up?
>
> *So, here's a proposal (estimated impact on budget in parentheses):*
> - we source a volunteer workforce, require that they work full days, we
> keep their workload light enough that they have the chance to see parts of
> the conference on the days they're working
> - to be clear, volunteers would not be expected to pay on the days they're
> working, but no access offered on days when they're not working
> - we feed the volunteers on the days they're working *(-$1500)*
> - remove 15 discounted volunteer tickets @ $200 each *(-$3000)*
> - for post-secondary students who wish to register, add 10 discounted
> student tickets @ $250 each *(+$2500)*
> - add 5 full price tickets @ $400 each *(+$2000)*
> - committee members will be asked to participate in the execution of the
> conference, eg. hang out at our 'sponsor' table, help out with the rego
> desk, chat with sponsors, odd jobs as needed, so that it's not ALL on the
> volunteers
> - conference code of conduct will apply to volunteers - nothing additional
> required there
>
> For students who simply can't afford to pay for rego, then volunteering is
> an option. For students who can afford a bit, they pay $250 to attend,
> which is slightly below the total per-attendee cost of putting on the
> conference.
>
> Sanity check? Does this make sense? Adjustments welcome.
>
> John
>
>
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>
> --
> Cameron Shorter
> Technology Demystifier
> Open Technologies and Geospatial Consultant
>
> M +61 (0) 419 142 254 <+61%20419%20142%20254>
>
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-- 

Alex Leith
0419 189 050
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