[FOSS4G-Oceania] Fwd: student/volunteer pricing

[Cameron Shorter]

John, I'm in agreement with your suggestions, with the following comments:

Looking at the conference from perspective of a software/geospatial 
student profile perspective:
* They have no spare cash
* They are prepared to give their time and enthusiasm in exchange for 
mentoring, experience, learning
* We want to introduce and attract these students to future open 
business models

To best help these students, lets help facilitate networking and 
learning opportunities:
* Encourage the students to contribute at the free community day
* Encourage students to attend free birds-of-a-feather, georabble and 
networking events (such as breakfasts) which need not be exclusive to 
conference attendees
* Get a roster of students to record every presentation - even if just 
them recording with their mobile phone. This will be good for us, and 
the student gets to listen in as well.
* Aim to have committee members buddy with students to facilitate 
mentoring and collaboration. I have a lot of respect for the "can-do" 
commitment of our committee to date and expect that we will all be 
mentoring and helping out with whatever work is required on conference 
days.


On 22/7/18 7:58 pm, John Bryant wrote:
> I *think* the original idea was that volunteers would be expected to 
> work a shift, and could opt to pay for a discounted registration that 
> would give them access to the rest of the conference. But perhaps 
> that's not ideal? Let's see if we can work together here towards a 
> better idea.
>
> I'm hearing that volunteers shouldn't pay while they're working, which 
> makes sense to me. It has been suggested that we can cover the costs 
> of catering for our volunteers while they're on shift... assuming we 
> have a small volunteer workforce of around 4 or 5 people (TBD of 
> course!), Martin's estimate of ~$1500 is probably in the ballpark. If 
> we remove the 15 'student volunteer' $200 tickets from the pool, and 
> re-release them as full price tickets, then this $1500 is more than 
> covered (presuming we can actually sell those additional 15 tickets).
>
> However, it does leave the question of whether we provide any student 
> discounts at all for those who aren't volunteering, but simply wish to 
> attend the conference. We've had a few approaches already on this 
> count, and any adjustment we make at this point should probably be our 
> final decision on this matter. Perhaps we shoot for an approximately 
> revenue/cost-neutral approach with this.
>
> I will also point out, we have $2000 budgeted for paid help, so should 
> be able to have somebody helping to run logistics on the conf days. 
> Also have $2000 budgeted for volunteer appreciation - so this could 
> possibly be part of how we reward volunteers. Maybe take them out for 
> dinner after everything's wrapped up?
>
> *So, here's a proposal (estimated impact on budget in parentheses):*
> - we source a volunteer workforce, require that they work full days, 
> we keep their workload light enough that they have the chance to see 
> parts of the conference on the days they're working
> - to be clear, volunteers would not be expected to pay on the days 
> they're working, but no access offered on days when they're not working
> - we feed the volunteers on the days they're working *(-$1500)*
> - remove 15 discounted volunteer tickets @ $200 each *(-$3000)*
> - for post-secondary students who wish to register, add 10 discounted 
> student tickets @ $250 each *(+$2500)*
> - add 5 full price tickets @ $400 each *(+$2000)*
> - committee members will be asked to participate in the execution of 
> the conference, eg. hang out at our 'sponsor' table, help out with the 
> rego desk, chat with sponsors, odd jobs as needed, so that it's not 
> ALL on the volunteers
> - conference code of conduct will apply to volunteers - nothing 
> additional required there
>
> For students who simply can't afford to pay for rego, then 
> volunteering is an option. For students who can afford a bit, they pay 
> $250 to attend, which is slightly below the total per-attendee cost of 
> putting on the conference.
>
> Sanity check? Does this make sense? Adjustments welcome.
>
> John
>
>
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-- 
Cameron Shorter
Technology Demystifier
Open Technologies and Geospatial Consultant

M +61 (0) 419 142 254

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