[FOSS4G-Oceania] Next FOSS4G-Oceania location?

Mon Nov 5 14:08:50 PST 2018

Hi all

With two weeks to go - I’ll suggest we take a data-informed approach rather
than a data-driven approach.

We also need feedback - and we should collect some and use it. However, I
don’t think we should wait until we get survey data back before making a
decision and committing to doing *something* next year, and if anyone has
the energy to push in a letter of intent now, I reckon that’s decent
evidence that there’s sufficient momentum.

Cheers

On Fri, 2 Nov 2018 at 20:20, Alex Leith <alexgleith at gmail.com> wrote:

> We do need feedback on what we did well vs what we could improve. Feedback
> on venue, catering, presentations, keynotes ... etc. is very important.
>
> On Fri, 2 Nov 2018 at 19:48 Cameron Shorter <cameron.shorter at gmail.com>
> wrote:
>
>> I'm luke-warm re putting too much emphasis on surveys.
>>
>> Will the community feel like they are adding significant value to our
>> decision making based on the effort they need to commit? If not, we are at
>> risk of being a burden to the community rather than empowering them, and
>> you will likely end up with a low voter turn out rate. (I was disappointed
>> by the level of post conference engagement I got from attendees after
>> foss4g 2009 compared to pre-conference engagement).
>>
>> Making a good decision about a conference venue requires a reasonable
>> time commitment to consider a large number of factors. Ideally you only
>> burden a few trustworthy people to take on the role (such as our conference
>> committee).
>>
>> I said something similar on the international foss4g conference committee
>> email list a while back:
>>
>> https://lists.osgeo.org/pipermail/conference_dev/2018-October/004976.html
>>
>> On 2/11/18 6:55 pm, Alex Leith wrote:
>>
>> Great idea, David. We should set up a survey to go out in the week
>> following the conference, for sure. Evaluation is key.
>>
>> On Fri, 2 Nov 2018 at 18:27 David Dean <ddean at ieee.org> wrote:
>>
>>> Further to Andrew's point and the other discussions here:
>>>
>>> We should put this question to the conference attendees (announce it at
>>> the opening, and give a report on answers so far at the closing)
>>>
>>> 1. Should we do a conference next year?
>>> 2. Where should we do it?
>>> 3. Should we keep FOSS4G and SoTM together?
>>> 4. Should we come up with a better name?
>>> 5. Whatever else comes to mind.
>>>
>>> By harvesting names and emails from Q2 in particular we might be able to
>>> get some good people who are interested in having (and maybe even hosting)
>>> the next event in their area.
>>>
>>> - David
>>>
>>> On Fri, 2 Nov 2018 at 18:21 Andrew Harvey <andrew at alantgeo.com.au>
>>> wrote:
>>>
>>>> Tangential to this, I think after the conference we should evaluate how
>>>> well being a joint FOSS4G SotM has worked out as opposed to standalone
>>>> events.
>>>>
>>>> I assume there are some attendees only interested in FOSS4G, others
>>>> only interested in SotM and others interested in both.
>>>>
>>>> Our sponsors, program, community day (and hopefully attendees) are
>>>> representative of both camps so I think the committee has done a great job
>>>> balancing this, but if we are going to put out a post conference survey
>>>> hopefully we could try to find out from attendees how well they thought the
>>>> joint nature of the conference worked.
>>>>
>>>> It's a huge effort to organise a conference though and given the two
>>>> overlap there's a big incentive to continue this way.
>>>>
>>>>
>>>> On Fri, 2 Nov 2018, at 5:50 PM, David Dean wrote:
>>>>
>>>> +1 and it would be great to see the next conference in NZ or the
>>>> Pacific islands, and try to keep Australia to every second year.
>>>>
>>>> David
>>>>
>>>> On Fri., 2 Nov. 2018, 17:14 Alex Leith, <alexgleith at gmail.com> wrote:
>>>>
>>>> +1 from me
>>>>
>>>> And I’m keen to have some role on the next committee for sure 🙂
>>>>
>>>> Let’s see those proposals!
>>>> On Fri, 2 Nov 2018 at 2:37 pm, adam steer <adam.d.steer at gmail.com>
>>>> wrote:
>>>>
>>>> Hi all
>>>>
>>>> +1 to Cameron's suggestions.
>>>>
>>>> ...and also pre-volunteering to join an organising committee if they're
>>>> happy to have me :)
>>>>
>>>> Only one request: please keep letters of intent absolutely on point,
>>>> the committee are flat out!
>>>>
>>>> Cheers
>>>>
>>>> Adam
>>>>
>>>>
>>>> --
>>>> Dr. Adam Steer
>>>> https://www.researchgate.net/profile/Adam_Steer
>>>> http://au.linkedin.com/in/adamsteer
>>>> http://orcid.org/0000-0003-0046-7236
>>>> +61 427 091 712 <0427%20091%20712>
>>>> skype: adam.d.steer
>>>> tweet: @adamdsteer
>>>>
>>>>
>>>> On Fri., 2 Nov. 2018, 14:18 Cameron Shorter <cameron.shorter at gmail.com
>>>> wrote:
>>>>
>>>> And here are my thoughts:
>>>>
>>>> +1 for running FOSS4G-Oceania in 2019
>>>> I think there are two core factors which are setting up FOSS4G Oceania
>>>> to be successful this year:
>>>> 1. The University of Melbourne has provided a free venue, which has
>>>> significantly minimised attendance costs.
>>>> 2. We have had a large, very engaged organising committee, led by a
>>>> very active chair (thanks John).
>>>>
>>>> In selecting a future venue, I'd be hopeful that these two criteria are
>>>> considered.
>>>> With regards to who should decide:
>>>> * We haven't defined a decision making process or decided decision
>>>> makers for selecting future event venues.
>>>> * But, I've seen our existing FOSS4G committee to be committed,
>>>> ethical, and competent. I'd suggest selecting our next venue should be
>>>> delegated to this committee, and we can refine the process for future years.
>>>>
>>>> I'd suggest that people wishing to propose a venue for foss4g 2019
>>>> discuss their ideas on this email list, paying particular attention to the
>>>> two points above.
>>>>
>>>> I'd think an initial proposal should be of similar depth to the
>>>> international FOSS4G "Letter of Intent" stage, with the FOSS4G
>>>> international list of questions being used as a something to consider.
>>>> https://wiki.osgeo.org/wiki/FOSS4G_2019_Bid_Process#Letters_of_Intent
>>>>
>>>> *“Letters of Intent" are limited to a maximum of two (2) pages, and
>>>> should answer the following questions:*
>>>> *1. Who is your conference chair?*
>>>> *2. Who else is on your local organizing committee (LOC)?*
>>>> *3. What is the experience of your committee members with similar
>>>> events?*
>>>> *4. What is your proposed venue? (include access to Internet, room
>>>> sizes, maximum attendees)*
>>>> *5. What are your provisional dates for the conference?*
>>>> *6. Early thoughts on prices of conference attendance? (indicative
>>>> estimates)*
>>>> *7. What is the price range and general location of your proposed
>>>> accommodations and how is the*
>>>> *price-level in your area in general (e.g. costs for food, drinks)*
>>>> *8. Are you partnering with other local organizations?*
>>>> *9. What makes FOSS4G in your proposed location and with your team
>>>> compelling?*
>>>>
>>>>
>>>>
>>>> On 2/11/18 2:14 pm, Cameron Shorter wrote:
>>>>
>>>> Our FOSS4G-Oceania conference is shaping up to be much bigger than
>>>> originally planned. We have attracted significantly more sponsors,
>>>> attendees, and committee members than originally anticipated.
>>>>
>>>> So the question raised at today's committee meeting is:
>>>>
>>>> * Should we hold this event again next year?
>>>>
>>>> * If so, where should we hold it?
>>>>
>>>> * And how should we go about deciding?"
>>>>
>>>> It would be a bonus if we could announce next years FOSS4G-Oceania
>>>> event as we close this year, which doesn't leave much time. Within this
>>>> email thread I suggest we discuss these and related questions.
>>>>
>>>>
>>>> --
>>>> Cameron Shorter
>>>> Technology Demystifier
>>>> Open Technologies and Geospatial Consultant
>>>>
>>>> M +61 (0) 419 142 254 <0419%20142%20254>
>>>>
>>>> _______________________________________________
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>>> _______________________________________________
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>>> --
>>>>
>>>> Alex Leith
>>>> 0419 189 050
>>>> _______________________________________________
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>>> --
>>>> http://dbdean.com
>>>> *_______________________________________________*
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>>>
>>>> _______________________________________________
>>>> FOSS4G-Oceania mailing list
>>>> FOSS4G-Oceania at lists.osgeo.org
>>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>>
>>> --
>>> http://dbdean.com
>>> _______________________________________________
>>> FOSS4G-Oceania mailing list
>>> FOSS4G-Oceania at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>
>> --
>>
>> Alex Leith
>> 0419 189 050
>>
>>
>> _______________________________________________
>> FOSS4G-Oceania mailing listFOSS4G-Oceania at lists.osgeo.orghttps://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>
>>
>> --
>> Cameron Shorter
>> Technology Demystifier
>> Open Technologies and Geospatial Consultant
>>
>> M +61 (0) 419 142 254 <+61%20419%20142%20254>
>>
>> _______________________________________________
>> FOSS4G-Oceania mailing list
>> FOSS4G-Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>
> --
>
> Alex Leith
> 0419 189 050
> _______________________________________________
> FOSS4G-Oceania mailing list
> FOSS4G-Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>

-- 
Dr. Adam Steer
http://spatialised.net
https://www.researchgate.net/profile/Adam_Steer
http://au.linkedin.com/in/adamsteer
http://orcid.org/0000-0003-0046-7236
+61 427 091 712
skype: adam.d.steer
tweet: @adamdsteer
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