[FOSS4G-Oceania] 10 days to go! Update, committee movements, and help wanted

[Alex Leith]

On photos, I have a paid Dropbox account and can set up a space to receive
them. An alternative is Flickr, although I understand that they changed
their storage limits quite controversially recently.

My approach would be to draft an email after the event saying 'please put
only your VERY BEST pictures in this space (Dropbox is simplest) and if you
do so, you're releasing them as CC-BY'. Something simple like that. Then we
can do a writeup somewhere and post the best pics... maybe as a wrapup news
item on the website. I guess we want to look into longevity of things like
our website and such too.

The only other logistical thing that you haven't mentioned, but that we've
discussed, is opening and closing remarks.

On Sat, 10 Nov 2018 at 07:35 adam steer <adam.d.steer at gmail.com> wrote:

> Hey john
>
> Happy to run bofs.
>
> any photos I take will be available ccby. Although I'll be a bit busy to
> do any 'official photographer' things.
>
> I'll add to the scheduling doc and survey doc over the weekend.
>
> Thanks!
>
>
>
> --
> Dr. Adam Steer
> https://www.researchgate.net/profile/Adam_Steer
> http://au.linkedin.com/in/adamsteer
> http://orcid.org/0000-0003-0046-7236
> +61 427 091 712 <+61%20427%20091%20712>
> skype: adam.d.steer
> tweet: @adamdsteer
>
>
> On Sat., 10 Nov. 2018, 16:12 John Bryant <johnwbryant at gmail.com wrote:
>
>> Hi all,
>>
>> It has been a very busy few weeks of pulling logistics together, with
>> plenty of loose ends being tied up, many boxes being ticked. For those of
>> you actively involved with these logistics, you'll be particularly aware of
>> the parts you're working on, but for others there may be an air of mystery
>> around what's happening.
>>
>> To try and keep everyone informed, here's a very brief rundown on some
>> items you may not be aware of:
>>
>> *A/V*: I will be doing a site visit with our Uni A/V tech (Isabel) and
>> our hired videographer (Neil) on Wednesday afternoon, to do a final check
>> of equipment and rooms, and answer some outstanding questions about the
>> tech. We've booked extra microphone kits through AVMelbourne so that we'll
>> have enough mics in the rooms for all sessions.
>>
>> *Registration*: current rego #s are 224 conf, 182 workshops, 115 dinner,
>> 75 Community Day. We need to make our best guess at the final numbers for
>> catering this week (conf #s on Mon, dinner #s on Wed).
>>
>> *Welcome messages*: We have a short video welcome message from María
>> Arias de Reyna, president of OSGeo. We'll play it at the conference
>> welcome, but you can get a sneak preview here
>> <https://www.youtube.com/watch?v=BeRLecyvDtU>. We're waiting on one from
>> Kate Chapman (OSMF chair) as well.
>>
>> *Sponsorship*: Adam has done a great job of allocating tables and
>> helping the sponsors get what they need. We'll have some rental dividers
>> delivered to the Old Arts Building for their use. One of our sponsors
>> (Carto) can't make the conference, so their partner NGIS will be taking
>> their place in the exhibition hall.
>>
>>
>> I'm sure there are 100 other things I'm forgetting, anyone please chime
>> in and add to this if you can think of anything worth updating on.
>>
>> To coordinate our movements during the week to some degree, and to try
>> and make sure we have key activities covered, I've started a Logistics
>> Schedule
>> <https://docs.google.com/spreadsheets/d/14SUaF8x3FMHq5bnGIpVXI7a-sB-yYilzUi-YZdwlytc/edit#gid=0>
>> sheet with activities, times, locations, and which committee members will
>> be there & available to help with stuff. It's a private sheet for committee
>> use, not visible to the public. *If you don't mind, take 2 minutes, jump
>> in there and mark your name against the items you'll be attending*, just
>> to help eliminate some of the guesswork. If you think of anything that's
>> missing, feel free to add it in.
>>
>> A few outstanding items that would be great to get some help on:
>>
>> *BoF planning* - can someone please put their hand up to coordinate
>> this? It has come up a few times, and the general message I've heard is
>> "it's easy, there's nothing to it". But of course, if we actually do
>> nothing about it, then nothing will happen. I would love it if someone
>> could put their hand up to make this happen. We will have a whiteboard
>> available for signups, and we have rooms we can use. Just need someone to
>> pull the threads together.
>>
>> *Photos *- it would be great to have a nice set of photos from the day.
>> There are many ways to do it, from having dedicated photographers to asking
>> people to upload photos somewhere to gathering them from social media.
>> There are licence implications of course, would be nice to have photos with
>> a permissive licence so we can use them freely in future. If someone can
>> think of a good way to make this happen, and (importantly) *do the work*
>> to make it happen, that would be wonderful.
>>
>> *Post-conf surveys* - has come up a few times here and there in our
>> discussions, there is obviously tremendous value in getting feedback from
>> our attendees and sponsors. Quite a bit of the work has been done here
>> <https://docs.google.com/document/d/1KSrds5SvNF2L0xbuR7gNQHjdHIJv6PJJYzpAXs70utc/edit#heading=h.2b72jxoggl6b>.
>> It would probably make sense to have this ready to go before the conference
>> so we can do it immediately after, when it's still fresh in people's minds.
>> Would someone be willing to organise this and see this through?
>>
>>
>> Of course, if anyone has any questions at all, please fire away...
>>
>> Talk soon,
>> John
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-- 

Alex Leith
0419 189 050
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