[FOSS4G-Oceania] Motion: A/V spending

[Philip Mallis]

+1

The Uni Help Desk is generally pretty good at responding, but best to have peace of mind if we can.

Philip

Sent from my iPhone

On 30 Oct 2018, at 15:26, Daniel Silk <dwsilk at gmail.com<mailto:dwsilk at gmail.com>> wrote:

+1 from me, nice work figuring all of this out.

I’m sure session chairs will be a little more relaxed if they are armed with an A/V emergency number for the onsite tech.

On 30/10/2018, at 5:15 PM, Jonah Sullivan <jonahsullivan79 at gmail.com<mailto:jonahsullivan79 at gmail.com>> wrote:

+1 this increases the professionalism of the conference

On Tue, 30 Oct. 2018, 15:13 John Bryant, <johnwbryant at gmail.com<mailto:johnwbryant at gmail.com>> wrote:
Hi all,

I've been running around a fair bit over the past few weeks, pulling together the information we need about A/V at the venue. The Uni has some excellent equipment in place, and nearly all of our needs are met without any additional expenditure.

There are 2 items I'd like to get approval for spending money on though:

  1.  An on-site Uni-supplied A/V tech to be present to help immediately resolve any technical issues. Without this, we have the option of calling the Uni help desk, and A/V issues will be resolved in due course. However, we have a tight schedule, and an A/V issue could cause a major disruption. Also, for a significant part of the program, we'll be running in 3 rooms, so 3x the risk of something going wrong. To have a dedicated A/V tech on site will cost something in the range of $1000-1400 for the 2 days.
  2.  Additional microphones in Theatres B & C. The secondary rooms (B & C) only come equipped with a single lapel mic, no handheld mics. This means that session chairs & presenters would have to share a lapel mic, and there are no handheld mics for the audience to ask questions. This is especially problematic for the video recording, which relies on the built-in PA system for the audio, but could also present problems for people with hearing difficulties. There is an easy solution: an on-campus company called AVMelbourne can provide extra A/V equipment, which in this case would involve installing an additional microphone kit in the 2 rooms for the 2 conf days, giving us 2 lapels & 2 handheld mics in each room, which would be plenty. They've quoted $1200 for this service.

The Public Lecture Theatre comes supplied with 1 lapel mic and 2 handheld mics, so should be OK as is. We have the option of getting additional mics installed for the panel session, but I've asked around a bit and people seem to be OK with 1 lapel & 2 HH for that session.

The current budget already has $1000 for 'Audio visual equipment & labour', so the total impact of this proposal is to increase that budget item by to $1600.

So, the motion is:

We increase the Audio visual equipment & labour expense in the budget by $1600 to cover the incremental cost of: 1) a Uni A/V person on site during the conference days, and 2) additional microphones in the secondary presentation rooms during the conference days.

I know I would sleep a bit easier with these in place, so obviously a +1 from me. We have a very healthy budget surplus to draw from.

Cheers
John
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