[FOSS4G-Oceania] Motion: A/V spending

[Edoardo Neerhut]

+1 Expensive but necessary expenditure. Thanks for looking into this John.

On Tue, 30 Oct. 2018, 3:34 pm Philip Mallis, <philip.mallis at unimelb.edu.au>
wrote:

> +1
>
> The Uni Help Desk is generally pretty good at responding, but best to have
> peace of mind if we can.
>
> Philip
>
> Sent from my iPhone
>
> On 30 Oct 2018, at 15:26, Daniel Silk <dwsilk at gmail.com> wrote:
>
> +1 from me, nice work figuring all of this out.
>
> I’m sure session chairs will be a little more relaxed if they are armed
> with an A/V emergency number for the onsite tech.
>
> On 30/10/2018, at 5:15 PM, Jonah Sullivan <jonahsullivan79 at gmail.com>
> wrote:
>
> +1 this increases the professionalism of the conference
>
> On Tue, 30 Oct. 2018, 15:13 John Bryant, <johnwbryant at gmail.com> wrote:
>
>> Hi all,
>>
>> I've been running around a fair bit over the past few weeks, pulling
>> together the information we need about A/V at the venue. The Uni has some
>> excellent equipment in place, and nearly all of our needs are met without
>> any additional expenditure.
>>
>> There are 2 items I'd like to get approval for spending money on though:
>>
>>    1. *An on-site Uni-supplied A/V tech to be present to help
>>    immediately resolve any technical issues*. Without this, we have the
>>    option of calling the Uni help desk, and A/V issues will be resolved in due
>>    course. However, we have a tight schedule, and an A/V issue could cause a
>>    major disruption. Also, for a significant part of the program, we'll be
>>    running in 3 rooms, so 3x the risk of something going wrong. To have a
>>    dedicated A/V tech on site will cost something in the range of $1000-1400
>>    for the 2 days.
>>    2. *Additional microphones in Theatres B & C*. The secondary rooms (B
>>    & C) only come equipped with a single lapel mic, no handheld mics. This
>>    means that session chairs & presenters would have to share a lapel mic, and
>>    there are no handheld mics for the audience to ask questions. This is
>>    especially problematic for the video recording, which relies on the
>>    built-in PA system for the audio, but could also present problems for
>>    people with hearing difficulties. There is an easy solution: an on-campus
>>    company called AVMelbourne can provide extra A/V equipment, which in this
>>    case would involve installing an additional microphone kit in the 2 rooms
>>    for the 2 conf days, giving us 2 lapels & 2 handheld mics in each room,
>>    which would be plenty. They've quoted $1200 for this service.
>>
>> The Public Lecture Theatre comes supplied with 1 lapel mic and 2 handheld
>> mics, so should be OK as is. We have the option of getting additional mics
>> installed for the panel session, but I've asked around a bit and people
>> seem to be OK with 1 lapel & 2 HH for that session.
>>
>> The current budget already has $1000 for '*Audio visual equipment &
>> labour*', so the total impact of this proposal is to increase that
>> budget item by to $1600.
>>
>> So, the motion is:
>>
>> *We increase the Audio visual equipment & labour expense in the budget by
>> $1600 to cover the incremental cost of: 1) a Uni A/V person on site during
>> the conference days, and 2) additional microphones in the secondary
>> presentation rooms during the conference days.*
>>
>> I know I would sleep a bit easier with these in place, so obviously a +1
>> from me. We have a very healthy budget surplus to draw from.
>>
>> Cheers
>> John
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