[FOSS4G-Oceania] Motion: A/V spending

[Alex Leith]

+1

On Tue, 30 Oct 2018 at 15:38 Edoardo Neerhut <ed at mapillary.com> wrote:

> +1 Expensive but necessary expenditure. Thanks for looking into this John.
>
> On Tue, 30 Oct. 2018, 3:34 pm Philip Mallis, <philip.mallis at unimelb.edu.au>
> wrote:
>
>> +1
>>
>> The Uni Help Desk is generally pretty good at responding, but best to
>> have peace of mind if we can.
>>
>> Philip
>>
>> Sent from my iPhone
>>
>> On 30 Oct 2018, at 15:26, Daniel Silk <dwsilk at gmail.com> wrote:
>>
>> +1 from me, nice work figuring all of this out.
>>
>> I’m sure session chairs will be a little more relaxed if they are armed
>> with an A/V emergency number for the onsite tech.
>>
>> On 30/10/2018, at 5:15 PM, Jonah Sullivan <jonahsullivan79 at gmail.com>
>> wrote:
>>
>> +1 this increases the professionalism of the conference
>>
>> On Tue, 30 Oct. 2018, 15:13 John Bryant, <johnwbryant at gmail.com> wrote:
>>
>>> Hi all,
>>>
>>> I've been running around a fair bit over the past few weeks, pulling
>>> together the information we need about A/V at the venue. The Uni has some
>>> excellent equipment in place, and nearly all of our needs are met without
>>> any additional expenditure.
>>>
>>> There are 2 items I'd like to get approval for spending money on though:
>>>
>>>    1. *An on-site Uni-supplied A/V tech to be present to help
>>>    immediately resolve any technical issues*. Without this, we have the
>>>    option of calling the Uni help desk, and A/V issues will be resolved in due
>>>    course. However, we have a tight schedule, and an A/V issue could cause a
>>>    major disruption. Also, for a significant part of the program, we'll be
>>>    running in 3 rooms, so 3x the risk of something going wrong. To have a
>>>    dedicated A/V tech on site will cost something in the range of $1000-1400
>>>    for the 2 days.
>>>    2. *Additional microphones in Theatres B & C*. The secondary rooms
>>>    (B & C) only come equipped with a single lapel mic, no handheld mics. This
>>>    means that session chairs & presenters would have to share a lapel mic, and
>>>    there are no handheld mics for the audience to ask questions. This is
>>>    especially problematic for the video recording, which relies on the
>>>    built-in PA system for the audio, but could also present problems for
>>>    people with hearing difficulties. There is an easy solution: an on-campus
>>>    company called AVMelbourne can provide extra A/V equipment, which in this
>>>    case would involve installing an additional microphone kit in the 2 rooms
>>>    for the 2 conf days, giving us 2 lapels & 2 handheld mics in each room,
>>>    which would be plenty. They've quoted $1200 for this service.
>>>
>>> The Public Lecture Theatre comes supplied with 1 lapel mic and 2
>>> handheld mics, so should be OK as is. We have the option of getting
>>> additional mics installed for the panel session, but I've asked around a
>>> bit and people seem to be OK with 1 lapel & 2 HH for that session.
>>>
>>> The current budget already has $1000 for '*Audio visual equipment &
>>> labour*', so the total impact of this proposal is to increase that
>>> budget item by to $1600.
>>>
>>> So, the motion is:
>>>
>>> *We increase the Audio visual equipment & labour expense in the budget
>>> by $1600 to cover the incremental cost of: 1) a Uni A/V person on site
>>> during the conference days, and 2) additional microphones in the secondary
>>> presentation rooms during the conference days.*
>>>
>>> I know I would sleep a bit easier with these in place, so obviously a +1
>>> from me. We have a very healthy budget surplus to draw from.
>>>
>>> Cheers
>>> John
>>> _______________________________________________
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>>> FOSS4G-Oceania at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>
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-- 

Alex Leith
0419 189 050
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