[FOSS4G-Oceania] Motion: A/V spending

[Cameron Shorter]

+1


On 30/10/18 3:12 pm, John Bryant wrote:
> Hi all,
>
> I've been running around a fair bit over the past few weeks, pulling 
> together the information we need about A/V at the venue. The Uni has 
> some excellent equipment in place, and nearly all of our needs are met 
> without any additional expenditure.
>
> There are 2 items I'd like to get approval for spending money on though:
>
>  1. *An on-site Uni-supplied A/V tech to be present to help
>     immediately resolve any technical issues*. Without this, we have
>     the option of calling the Uni help desk, and A/V issues will be
>     resolved in due course. However, we have a tight schedule, and an
>     A/V issue could cause a major disruption. Also, for a significant
>     part of the program, we'll be running in 3 rooms, so 3x the risk
>     of something going wrong. To have a dedicated A/V tech on site
>     will cost something in the range of $1000-1400 for the 2 days.
>  2. *Additional microphones in Theatres B & C*. The secondary rooms (B
>     & C) only come equipped with a single lapel mic, no handheld mics.
>     This means that session chairs & presenters would have to share a
>     lapel mic, and there are no handheld mics for the audience to ask
>     questions. This is especially problematic for the video recording,
>     which relies on the built-in PA system for the audio, but could
>     also present problems for people with hearing difficulties. There
>     is an easy solution: an on-campus company called AVMelbourne can
>     provide extra A/V equipment, which in this case would involve
>     installing an additional microphone kit in the 2 rooms for the 2
>     conf days, giving us 2 lapels & 2 handheld mics in each room,
>     which would be plenty. They've quoted $1200 for this service.
>
> The Public Lecture Theatre comes supplied with 1 lapel mic and 2 
> handheld mics, so should be OK as is. We have the option of getting 
> additional mics installed for the panel session, but I've asked around 
> a bit and people seem to be OK with 1 lapel & 2 HH for that session.
>
> The current budget already has $1000 for '/Audio visual equipment & 
> labour/', so the total impact of this proposal is to increase that 
> budget item by to $1600.
>
> So, the motion is:
> *
> *
>
>     *We increase the /Audio visual equipment & labour/ expense in the
>     budget by $1600 to cover the incremental cost of: 1) a Uni A/V
>     person on site during the conference days, and 2) additional
>     microphones in the secondary presentation rooms during the
>     conference days.*
>     *
>     *
>
> I know I would sleep a bit easier with these in place, so obviously a 
> +1 from me. We have a very healthy budget surplus to draw from.
>
> Cheers
> John
>
>
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-- 
Cameron Shorter
Technology Demystifier
Open Technologies and Geospatial Consultant

M +61 (0) 419 142 254

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