[FOSS4G-Oceania] FOSS4G Academic Track - next steps (react today, pls)

Thu Sep 6 21:45:15 PDT 2018

Thanks Alex.
Sarah, please have a look at the skeleton Alex sent – that sound nice.
So we could keep one of the Streams as one with an academic slant, and have the paper + a panel there, + any other “science” talks. If needed, these can be two consecutive streams.
Happy with that.

Sarah, this would mean no posters. Are we fine? Or do we want to get more talks from students ( so we can give the student awards). If not, what shall we do with student awards?

M.

From: Alex Leith <alexgleith at gmail.com>
Date: Friday, 7 September 2018 at 2:05 pm
To: Martin Tomko <tomkom at unimelb.edu.au>
Cc: foss4g-oceania <foss4g-oceania at lists.osgeo.org>, John Bryant <johnwbryant at gmail.com>
Subject: Re: [FOSS4G-Oceania] FOSS4G Academic Track - next steps (react today, pls)

Hi All

I've started drafting a conference program, here: https://docs.google.com/spreadsheets/d/1jlyrk7rdMci-2XMQFA5vzLMKCEPnTYaHR83vu5KYrT8/edit#gid=0<https://docs.google.com/spreadsheets/d/1jlyrk7rdMci-2XMQFA5vzLMKCEPnTYaHR83vu5KYrT8/edit#gid=0>

Very happy for feedback and input. It's just a start, but has some opinionated components, such as which keynotes are when.

We have 12 parallel sessions in total, and I've earmarked 2 for lightning talks. That leaves us with room for 40 talks (10 x 4). We can set aside one of the sessions for an academic session, and Martin could run a panel. Or we weave the academic talk into the rest.

I've scheduled Jane into a plenary and feel reluctant to shift her to a stream.

I'm +0 on posters. If you want to run a process, that's fine. I'm just aware that we have a lot going on already!

Cheers,

On Fri, 7 Sep 2018 at 13:26 Martin Tomko <tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au>> wrote:
Dear all,
Sarah and I met today, to discuss nest steps in the academic track. Apologies for a slightly longer thread, I will try to clearly identify what is FYI, what are our (SG + MT) next steps, and where we need guidance from the committee.

Current state:

  *   We have received only a single full length submission. This is unfortunate, but seeing the other general talks, it is clear that other academics are onboard, just opted for the simpler talks. Yet, it also reflects the lack of student submissions, who are primarily encouraged to submit full papers ( as they need it for their theses).

Next steps:

  *   We will ask the authors of the full submission whether A) They want to continue with the fully reviewed track, and be subject to the rigorous review. If accepted, the  contribution will then be published in a volume with other FOSS4G papers ( currently investigated with the FOSS4G Proceedings publishers); or B) just treat this as a general talk ( only community voting, which is ongoing right now), which would free them to publish elsewhere the main paper.

Decisions:

  *   The academic stream has originally been conceived as one of the parallel sessions. Clearly, we do not have sufficient content for this (here I note that I cannot recall what was our overall talks capacity – I think we worked this out at the beginning. This should guide our selection process for the general talks too). We need to decide (soon, after the voting closes and we have an idea of the number of talks), whether we will run FOSS4G Oceania as 2 or 3 parallel sessions on Day 2. I would prefer to not have a sparse third session. 3 Sessions make it harder to not miss an interesting talk.
  *   Whichever happens, we believe we could combine a few talks (topic wise) into an “academic” block. This could be preceded by the Keynote from Jane Elith, contain the academic talk (plus the others), and possibly be complemented by a panel session (45’) on FOSS4G in research. Please, express opinions.
  *   Complementing this, we propose (VOTE) a poster session (posters on the walls in the venue – John, I believe there was a note that we can pin in posters?). This would be preceded by short 30’’ or 1min “pitches”. Posters would be open only to students, and these would be eligible for the student awards. Decision needed: shall we do this? How many student tickets should be add/free?

Thanks,
Martin
--
Dr. Martin Tomko
Senior Lecturer
Department of Infrastructure Engineering (Office B304)
The University of Melbourne, Victoria 3010 Australia
T: +61 3 9035 3298<tel:+61%203%209035%203298> | W: www.tomko.org<http://www.tomko.org> | Mail: tomkom at unimelb.edu.au<mailto:tomkom at unimelb.edu.au> | @dinomirMT
----
FOSS4G Oceania 2018
Melbourne, Australia, 20-23 November 2018
https://foss4g-oceania.org/<https://foss4g-oceania.org/> | @foss4g_oceania
Academic Stream: https://foss4g-oceania.org/present/submit-academic-paper<https://foss4g-oceania.org/present/submit-academic-paper>

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Alex Leith
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