[FOSS4G-Oceania] Motion: budget adjustment for video capture

[Jonah Sullivan]

+1

On Mon, 24 Sep. 2018, 10:30 John Bryant, <johnwbryant at gmail.com> wrote:

> Hi all, I want to put forward a motion to allocate funding to the video
> recording of presentations on the conference days.
>
> Our first priorities are around delivering a successful conference for
> those that attend, and doing so in a financially responsible manner, and
> I'm feeling comfortable that we're clearly on track to achieve this.
>
> But why do we do this? In a larger sense, this is all about building a
> regional community, and connecting to the global community. We've put a lot
> of effort into diversity initiatives, community outreach, and have worked
> hard as a committee to build consensus on difficult issues, with this in
> mind.
>
> We've had a few people ask if we're doing video capture. I think video
> recording presents a wonderful opportunity to strongly enhance our efforts
> at community building:
>
>    - we can reach a wider audience, multiplying our impact
>    - those who are unable to attend due to time, cost, and distance can
>    do so virtually, and learn about the topics, event, and community
>    (diversity)
>    - provides extended reach for our event, and the people giving
>    presentations
>    - can be used to promote future events (sustainability)
>    - potentially gives partners and sponsors more value for their
>    investment
>    - creates a long-term record of proceedings
>
> I've obtained 4 quotes from professional suppliers, and it looks like we
> can get full service (recording & editing into separate presentations,
> suitable for upload to YouTube or similar) for approximately $5000. A
> benefit of this approach is that it requires little volunteer work on our
> behalf to make it happen.
>
> There have been a couple of other options raised, including:
>
>    - asking that someone in each presentation record the session on their
>    mobile phone, then upload
>    - taking up Guido Stein (FOSS4G 2017 co-chair, Boston USA) on his
>    offer to either send equipment, or fly to Melbourne and record sessions
>    (our cost)
>
> These are great ideas but will involve considerable volunteer work. I
> asked a few weeks ago if there was any interest in volunteering to organise
> a videorecording option, and had no takers, so I'm reading that as 'we have
> enough on our volunteer plates'. That said, happy to consider other options
> if someone wishes to step up.
>
> Regarding budget, I'm confident that spending $5000 is well within our
> means.
>
> So I propose:
>
> *Motion: we adjust our budget with a $5000 increase to be spent on video
> recording & editing.*
>
>
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