[FOSS4G-Oceania] [OSGeo Oceania] FOSS4G SotM Oceania 2019 - programme outline

[Martin Tomko]

+1 on all with Alex.

We may have additional capacity based on number of talks submitted ( an applying some filtering ,to maintain and exceed the bar set last year).

One additional comment: people could vote for a limited number of talks they want to have longer ( say, one per session and stream). Highest bidding alk wins a larger slot ( for talk or questions, up to the speaker).

Re moving between session – I would advise to facto in some explicit interchange time + train the chairs to tell people to NOT move during questions, and allow for change only after the 2-3 questions per talk are answered. From my experience, the major disturbance to the participants was that people were moving during the few QA minutes after each talk – which could be perceived as disrespectful by some  - yet people had to get to other talks. Can we factor in some interchange time, synchronised, and meticulously monitored so that people do not extend their talks to this slot?

Maybe wishful thinking, but still…

M.

From: FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf of Alex Leith <alexgleith at gmail.com>
Date: Tuesday, 23 April 2019 at 3:15 pm
To: Daniel Silk <dwsilk at gmail.com>
Cc: "Oceania at lists.osgeo.org" <Oceania at lists.osgeo.org>, OSM Australian Talk List <talk-au at openstreetmap.org>, foss4g-oceania <foss4g-oceania at lists.osgeo.org>, talk-nz <talk-nz at openstreetmap.org>
Subject: Re: [FOSS4G-Oceania] [OSGeo Oceania] FOSS4G SotM Oceania 2019 - programme outline

Hey All

We could make a call on how many talks later, and just try to agree on the length of the sessions now. Last year we changed the talk length to accommodate more talks, but we may not get as many submissions this year.

Regarding moving between sessions, I think there were a few sessions that didn't run on time, and we can try to emphasise with session chairs that each talk should start at the scheduled time, and no earlier. But it's always going to be a bit messy... I think last year worked pretty well, really.

I agree about 9 am opening time.

I agree with John about 30 mins between sessions. Networking is important!

And the final session for the day could be shorter... Also I think moving the lightnings to the end, so that both days conclude with a plenary could work.

Cheers,

On Mon, 22 Apr 2019 at 21:21, Daniel Silk <dwsilk at gmail.com<mailto:dwsilk at gmail.com>> wrote:
Hi Adam

On Sat, Apr 20, 2019 at 6:11 PM adam steer <adam.d.steer at gmail.com<mailto:adam.d.steer at gmail.com>> wrote:
> There’s a bit of to and fro about more/shorter talks, and fewer/longer talks. Do we prefer 60 short sharp (15+5) talks or 48 (20+)5 talks?  A lot of people preferred the shorter format; and we are also looking at ways to get more people in the spotlight - offering more space to do so is one way (maybe).

I think flexibility would be good here - there is more time in this schedule for the stream sessions so we can offer some longer talks.
I like Tony's idea (in a new thread) of offering either 20min or 30min slots to presenters - we just have to make sure that all of the streams align.

> Pretty much a constant in conferences is that there will be be interruptions as people move between talks; and there’s no avoiding it. Perhaps we can add some gentle reminders to consider your speakers and fellow attendees when session hopping at the opening plenary.

17 people identified switching between sessions as the thing that annoyed them about the conference in 2018, so we should definitely try to do something to improve this. It was by far the most common "annoyance" out of the post-conf survey.

> On start times - we can’t open the doors to members of the public til 8:30 for a 9:00 start at the moment. However, we also cannot attempt to register a whole lot of people in 30 minutes on day 1, so the conference start time was pushed back to allow an hour to get people all registered. On day 2, the timing is the same because I know I’ll get mixed up if the session times change.

I think we should keep it at a 9am start for the conference days. We can do other stuff to mitigate a 30min rego window like:
 - encourage conference-only attendees to pop down to the workshop rego desk to collect their lanyard etc the day before
 - add more volunteers / more tables for registration to get through people faster

Cheers
Daniel

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Alex Leith
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