[FOSS4G-Oceania] [OSGeo Oceania] FOSS4G SotM Oceania 2019 - programme outline

[adam steer]

Hi Daniel

Those feedback numbers represent 4% / 12% of the whole audience (n=250);
and 9.6 / 28 % of feedback providers respectively (n=104)

For context, a number of the complaints about sessions getting out of sync
relate to one specific session which had the mother of all tech failures at
the start, and the chair (me) decided that letting everyone speak was more
important than syncing sessions and dropping a speaker.

It may have been a bad decision but hey. We’re human (alternately, I
screwed up on behalf of everyone).

>From my PoV shorter talks means we can get more people on stage, and to me
that’s a goal worth chasing. Recall also there was also positive feedback
about the short talk time; and one of our stated missions is inclusion -
which can be expressed by giving more people space to speak.

With 90min sessions a way of fitting 4 x 15+5 min could be:

- 5min (11:00 - 11:05) housekeeping / speaker intros (everyone at every
session will get the ‘be nice’ speil, we might get sick of it but hey.)
- 20min x 4 (11:05, 11:25, 11:45, 12:05)
- 5min early finish or extra Q’s / speaker meet n greet / discussion

(or 2min intro / longer final chitchat)

Another idea might be to keep session rooms available for extended show and
tells in breaks. I’m sure they were last year but we can make a point of it.

This trades a small number of complaints (which may also be addressable by
having back entrances in rooms) against having a few more talks. I’m very
clearly in favour of the latter.

We need to have some ideas before a CfP, but we can also say ‘if there are
only N proposals, we run X slots, if there are n^2 proposals, we try to fit
as many as possible, we’ll let you know!’ (maybe we have two days of
lightning talks :D )

Is there a specific reason to close at 5? I think we could push till 5:30
if we wanted to, it’s only two days we need to stay switched on for...

Cheers

Adam



On Mon, 29 Apr 2019 at 09:00, Daniel Silk <dwsilk at gmail.com> wrote:

> Looking at the feedback we received, there were around 10 responses that
> mention the talk length being too short.
> Around 20 responses that mention difficulty moving between sessions (not
> enough time allocated or sessions not staying in sync).
>
> If we stick with 15+5 then we aren't really doing anything to address
> these responses (aside from asking session chairs not to allow talks to
> start early).
>
> The program overview
> <https://docs.google.com/spreadsheets/d/17KvFcVn226ay0clCZsBTL0jpbX-4ZMt6nyBfLcF94mE/edit#gid=0>
> currently allocates 90mins to stream sessions for 4 talks. This is 22.5mins
> per talk. We need clearly defined start times for the four talks, so
> starting at 11:00 / 11:22.5 / 11:45 / 12:07.5 seems cumbersome.
>
> If we push out to 100min we would have 25mins per talk, split into 18mins
> for the talk itself + 5mins questions + 2mins room change.
> 18mins seems a little arbitrary but "the 18 minute rule" defines the
> maximum length of a TED talk.
>
> Last year we squeezed 5 talks into a 100min slot. If we have 4 talks in a
> 100min slot, I think we'll address that feedback.
> We can stick within the 9-5 by reducing the keynote sessions by 10min and
> making the last session on day 1 3 talks instead of 4. Keynotes can still
> be 25min + 5min. This still gives 45 presentation slots (same as last
> year). Program with these edits is here
> <https://docs.google.com/spreadsheets/d/17KvFcVn226ay0clCZsBTL0jpbX-4ZMt6nyBfLcF94mE/edit#gid=1250988911>
> .
>
> Cheers
> Daniel
>
>
> On Mon, Apr 29, 2019 at 9:44 AM adam steer <adam.d.steer at gmail.com> wrote:
>
>> hey John, all
>>
>> We need to bear in mind we have only 48 talk slots right now; and one of
>> our goals is to give as many people as possible the opportunity to talk
>> (inclusivity). In the event we get less than 48 submissions we could reach
>> out to speakers for some extended talks.
>>
>> Right now I’d prefer to not advertise it as an option.
>>
>> Cheers
>>
>> Adam
>>
>> On Mon, 29 Apr 2019 at 06:09, John Bryant <johnwbryant at gmail.com> wrote:
>>
>>> As Edoardo mentioned in a side thread to this discussion, SotM is
>>> running a process that allows for the possibility of extending some talks
>>> [1] <https://lists.osgeo.org/pipermail/discuss/2019-March/038287.html>.
>>>
>>> From their CFP:
>>>
>>>> * The “Extended talk” submission type: Big ideas need time to grow. For
>>>> talks in this category we will allow double the time (40 min) compared
>>>> to the usual talks. Make sure to mention why your talk needs this
>>>> extended space.
>>>>
>>>> In their case, it's a matter of giving a talk 2 slots rather than 1,
>>> but perhaps we could consider something like having some slots that are a
>>> *bit* longer, eg 25+5 instead of 15+5. We could ask people to indicate when
>>> they submit whether they would like a longer slot if it were available,
>>> block out certain slots for the longer talks, and then schedule
>>> accordingly. It makes for a bit more of a logistical puzzle to put
>>> together, but might mitigate the feedback from many that talks were too
>>> short.
>>>
>>> Possible?
>>>
>>> [1] https://lists.osgeo.org/pipermail/discuss/2019-March/038287.html
>>>
>>> _______________________________________________
>>> FOSS4G-Oceania mailing list
>>> FOSS4G-Oceania at lists.osgeo.org
>>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>>
>>
>>
>> --
>> Dr. Adam Steer
>> http://spatialised.net
>> https://www.researchgate.net/profile/Adam_Steer
>> http://au.linkedin.com/in/adamsteer
>> http://orcid.org/0000-0003-0046-7236
>> +61 427 091 712 ::  @adamdsteer
>>
>> Suits are bad for business: http://www.spatialised.net/business-penguins/
>> _______________________________________________
>> FOSS4G-Oceania mailing list
>> FOSS4G-Oceania at lists.osgeo.org
>> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>>
>

-- 
Dr. Adam Steer
http://spatialised.net
https://www.researchgate.net/profile/Adam_Steer
http://au.linkedin.com/in/adamsteer
http://orcid.org/0000-0003-0046-7236
+61 427 091 712 ::  @adamdsteer

Suits are bad for business: http://www.spatialised.net/business-penguins/
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