[FOSS4G-Oceania] process for sponsor-submitted talks at F4G SotM 2019

Sun Mar 24 20:21:48 PDT 2019

 +1 for Adam's original motion too

    On Monday, 25 March 2019, 15:31:56 GMT+13, Trisha Moriarty <moriar1y at gmail.com> wrote:  

 +1 for Adam's original motion.   I support the preference for community driven selection process for talks.

Trisha
On Mon, Mar 25, 2019 at 1:12 PM Edoardo Neerhut <ed at mapillary.com> wrote:

Good idea, although probably best to have this in a doc.
Let's start listing ideas for each tier here.
On Mon, 25 Mar 2019 at 12:50, adam steer <adam.d.steer at gmail.com> wrote:

Hi Alex, Ed
let’s start a new thread with ‘ideas for sponsors’. My vote on sponsor content at social events will be the same as last year ;)
Cheers
Adam
On Mon, 25 Mar 2019 at 12:30, Alex Leith <alexgleith at gmail.com> wrote:

I mentioned this last year, but at our local SSSI conferences we’ve allowed the dinner or drinks sponsor to give an address at the dinner, or before the drinks. That could work with the $10,000 tier we have proposed here. It could even be at the icebreaker?
On Mon, 25 Mar 2019 at 12:28 pm, Edoardo Neerhut <ed at mapillary.com> wrote:

+1 to an unbiased and fair selection process on presentations.

I think we need to be creative and find other ways to add value to sponsors, particularly those who sign on in the higher tiers. Ideas are welcome on this front.
On Mon, 25 Mar 2019 at 11:30, Martin Tomko <tomkom at unimelb.edu.au> wrote:

Can we also check what is the accepted practice in the general FOSS4G series ( NA, Europe, global, etc)? This may give us arguments for one arrangement against another.

My +1 for Adam’s solution still holds.

M.

From: FOSS4G-Oceania <foss4g-oceania-bounces at lists.osgeo.org> on behalf of adam steer <adam.d.steer at gmail.com>
Date: Monday, 25 March 2019 at 9:08 am
To: Cameron Shorter <cameron.shorter at gmail.com>
Cc: foss4g-oceania <foss4g-oceania at lists.osgeo.org>
Subject: Re: [FOSS4G-Oceania] process for sponsor-submitted talks at F4G SotM 2019

Hi Cameron 

‘should we have a sponsor pitch session’ is another motion / discussion. I personally don’t like these - and feel that the plenary intro / sponsor thanks spiel will point people in the direction of where to find them for more information. In this case I feel tipping the balance consciously toward a ‘community feel’ as far as possible is the best approach.

Having said that, there’s a lot of conversation with the sponsorship team to have over how to operate this stuff for 2019. The programme is still very much vaporware.

I felt the balance people struck in talks (even from a few biggishcorporation folks) was about right in 2018; mostly aiming to educate with a bit of ‘heres the company I work for and what we do’.

It’s a good point to raise, and we can certainly include that intention in the CfP.

Regards,

Adam

On Mon, 25 Mar 2019 at 06:20, Cameron Shorter <cameron.shorter at gmail.com> wrote:

This is a delicate balance question.

We really appreciate sponsors as they enable us to attract community by keeping costs to attendees down, pay for travel grant programs, and cover the community day. We should say that ourselves. I think we should follow that with a  60 second pitch session for big roller sponsors to pitch their company, and then refer back to their booth for more info. (That should be at the start of the conference within a plenary).

We should then state that our strong preference for talks (as per our selection criteria) is no sales pitches. Yes, you can say where you work, yes you can apply a very subtle reference back to you company, but that should be it. (Paul Ramsey is very good at getting this balance right.)

+1, For all other talks, we should select based on existing merit criteria (and not on how much you pay).

Cameron

On 24/3/19 1:37 pm, adam steer wrote:

Hi all 

In our latest FOSS4G SotM 2019 committee meeting there was a short discussion about how to manage talks submitted by sponsors (minutes will come soon, the 2019 conference wiki page atosgeo.org is just being started)

In 2018, we decided that sponsor-submitted talks should go through the normal process - that is, there is no guaranteed talk slot for sponsors; and any talks submitted by sponsors need to go through the normal community review + committee filter.

On reflection, we failed to communicate this adequately to some sponsors, and this year will aim to do so in the prospectus. However, in an open-ended feedback survey, none of the sponsors who responded indicated that they would prefer ‘guaranteed content’.

Before we go ahead and set words in stone for 2019:

Do you think that we should stick to the 2018 model - meaning that sponsor-submitted talks should go through the normal review process; and there are no guaranteed talk slots for sponsors?

+1 says ‘yes’; and that’s my personal vote/preference as programme coordinator.

Please vote, ask questions if you need more clarity, discuss - our next conference committee meeting is scheduled for early April; and we’d like to have a prospectus nearing ‘ready’ shortly after that.

Thanks, and regards

Adam

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