[FOSS4G-Oceania] Should Oceania pitch to host the international FOSS4G
Tania Hibbard-Nitz
tania at pinpointgeospatial.co.nz
Sun May 19 00:42:56 PDT 2019
Hey Cameron
It would be great if this could be achieved especially given it was 10 years
ago since Sydney as well as the feedback Alex has received from Melbourne
Convention Bureau. I'm interested in assisting if this goes forward.
Tania
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Today's Topics:
1. Should Oceania pitch to host the international FOSS4G 2021?
(Cameron Shorter)
2. Re: Should Oceania pitch to host the international FOSS4G
2021? (Alex Leith)
3. Re: Should Oceania pitch to host the international FOSS4G
2021? (John Bryant)
4. Re: Should Oceania pitch to host the international FOSS4G
2021? (adam steer)
----------------------------------------------------------------------
Message: 1
Date: Fri, 17 May 2019 06:57:19 +1000
From: Cameron Shorter <cameron.shorter at gmail.com>
To: "foss4g-oceania at lists.osgeo.org" <foss4g-oceania at lists.osgeo.org>
Subject: [FOSS4G-Oceania] Should Oceania pitch to host the
international FOSS4G 2021?
Message-ID: <127632bc-ca13-f4aa-7792-a6a47e8c23d4 at gmail.com>
Content-Type: text/plain; charset=utf-8; format=flowed
The international FOSS4G 2021 is due to be run in "the rest of the world"
(not Europe or North America). [1]
If we decide to bid for it, I think that our Oceania community would have a
good chance of attracting the conference. Note, running an international
conference (of 400 to 600 people) will be minimal extra effort to running
our regional conference (of 200 to 300 people).
Reasons:
* We have demonstrated that we have a very robust OSGeo community, by:
** Exceeding our FOSS4G Melbourne attendance expectations,
** Having a large and very engaged organising committee
** By playing a lead role internationally in a few conference areas, such as
our approach to the travel grant program
* We have held a successful FOSS4G conference in Sydney in 2009, over a
decade ago, reinforcing our ability to run a successful regional event, and
also being long enough ago that it is time for our region to be considered
again.
Timing:
Assuming there will be a similar timeframe to last year [2], key dates will
be:
* Oct 2019: Submit 2 page letter of intent
* Nov 2019 : Submit full proposal (timing being right before our regional
event, which will be a challenge).
I think putting the proposal together won't be a major problem, so long as
we have a community willing to run the conference. We can copy template
material from Professional Conference Organisors and/or City tourist
organisations (as we did in 2009), along with material from prior
conferences.
What next:
* We need to work out if we have people willing to commit to this. Two
people willing to step up as chair/co-chair. 5 to 10 people willing to
commit to joining the 2021 conference committee.
So, who is interested?
[1]
https://wiki.osgeo.org/wiki/FOSS4G_Handbook#International_FOSS4G_Rotation
[2]
https://svn.osgeo.org/osgeo/foss4g/rfp/2020/FOSS4G2020-request-for-proposal.pdf
--
Cameron Shorter
Technology Demystifier
Open Technologies and Geospatial Consultant
M +61 (0) 419 142 254
------------------------------
Message: 2
Date: Fri, 17 May 2019 07:18:21 +1000
From: Alex Leith <alexgleith at gmail.com>
To: Cameron Shorter <cameron.shorter at gmail.com>
Cc: "foss4g-oceania at lists.osgeo.org" <foss4g-oceania at lists.osgeo.org>
Subject: Re: [FOSS4G-Oceania] Should Oceania pitch to host the
international FOSS4G 2021?
Message-ID:
<CAEvGJspacKCUXqYAzUy5Gj2XAt3eWDiFyPPfYVMrMfDr1oBdvw at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"
Hi Cameron
I'm in the interested camp. This was something in mind as a pathway for us
as a group, along with starting our organisation, which as we know has
happened, and after getting the pattern working on a few 'regional' events.
I don't want to commit fully yet to be on the committee, as I think I should
seek support from my employer, but I'll help work on the bid if we have a
group that comes together.
I also wanted to note that we received an email from the Melbourne
Convention Bureau, copied below, which I think is a fantastic offer. We
should bounce off other similar organisations in Sydney and Brisbane,
perhaps, but it's quite an attractive proposition, I think.
Cheers,
Alex
I have read through the OSGeo Request for Proposals for 2020 (2021 not
released yet). We would certainly be able to assist you should you decide
to bid. Our support would include:
- Assistance with the preparation of the Letter of Intent
- Preparation of the Bid Document adhering to the Bid Guidelines as
set out by OSGeo. We have an in-house designer.
- Sourcing venue quotes
- Preparation of a conference bid budget by a professional conference
organiser
- Assisting you with the selection of a conference organiser should
the conference be won for Melbourne
- Once the bid has been won we have a Convention Servicing Department
that will work with you to assist with delegate boosting to ensure a
successful conference.
MCB also has two streams of funding available that we would apply for:
*State Government Business Event Funding*
This is cash funding that can be used on any component of the event
providing it is attended by a minimum of 600 delegates, has at least 40%
international attendance and is held at the Melbourne Convention and
Exhibition Centre. In most instances this funding is used to offset the
cost of the venue. For FOSS4G 2021 we would apply to the State Government
for approximately $100,000.00.
*MCB Citywide Support*
This is a combination of financial and in-kind support offered by MCB. We
can design this to suit your needs and would offer financial support for
items such as securing keynote speakers, hosting site visits and providing
travel grants for delegates from developing nations or young researchers.
The in kind support includes providing destination promotional materials to
help maximise attendance. I note that OSGeo requires the locals to provide
funding for a Travel Grant Program.
Melbourne Convention Bureau (MCB) is a subsidiary of Visit Victoria and a
not-for-profit partnership between State Government of Victoria and private
enterprise. We work with government, research and academia, professional
associations and suppliers to secure reputable conferences and business
events for Melbourne. There is no charge for the services we offer.
Please let me know if you have any further queries or require any
clarification.
On Fri, 17 May 2019 at 06:57, Cameron Shorter <cameron.shorter at gmail.com>
wrote:
> The international FOSS4G 2021 is due to be run in "the rest of the
> world" (not Europe or North America). [1]
>
> If we decide to bid for it, I think that our Oceania community would
> have a good chance of attracting the conference. Note, running an
> international conference (of 400 to 600 people) will be minimal extra
> effort to running our regional conference (of 200 to 300 people).
>
> Reasons:
>
> * We have demonstrated that we have a very robust OSGeo community, by:
>
> ** Exceeding our FOSS4G Melbourne attendance expectations,
>
> ** Having a large and very engaged organising committee
>
> ** By playing a lead role internationally in a few conference areas,
> such as our approach to the travel grant program
>
> * We have held a successful FOSS4G conference in Sydney in 2009, over
> a decade ago, reinforcing our ability to run a successful regional
> event, and also being long enough ago that it is time for our region
> to be considered again.
>
> Timing:
>
> Assuming there will be a similar timeframe to last year [2], key dates
> will be:
>
> * Oct 2019: Submit 2 page letter of intent
>
> * Nov 2019 : Submit full proposal (timing being right before our
> regional event, which will be a challenge).
>
> I think putting the proposal together won't be a major problem, so
> long as we have a community willing to run the conference. We can copy
> template material from Professional Conference Organisors and/or City
> tourist organisations (as we did in 2009), along with material from
> prior conferences.
>
> What next:
>
> * We need to work out if we have people willing to commit to this. Two
> people willing to step up as chair/co-chair. 5 to 10 people willing to
> commit to joining the 2021 conference committee.
>
> So, who is interested?
>
> [1]
> https://wiki.osgeo.org/wiki/FOSS4G_Handbook#International_FOSS4G_Rotat
> ion
>
> [2]
>
> https://svn.osgeo.org/osgeo/foss4g/rfp/2020/FOSS4G2020-request-for-pro
> posal.pdf
>
> --
> Cameron Shorter
> Technology Demystifier
> Open Technologies and Geospatial Consultant
>
> M +61 (0) 419 142 254
>
> _______________________________________________
> FOSS4G-Oceania mailing list
> FOSS4G-Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>
--
Alex Leith
m: 0419189050
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Message: 3
Date: Fri, 17 May 2019 11:01:34 +0200
From: John Bryant <johnwbryant at gmail.com>
To: "foss4g-oceania at lists.osgeo.org" <foss4g-oceania at lists.osgeo.org>
Subject: Re: [FOSS4G-Oceania] Should Oceania pitch to host the
international FOSS4G 2021?
Message-ID:
<CAHY5hn_DB4uScJ1qBDjKD-E2mkFkwFboCdisNp9CpBO5aRNJJw at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"
I see a couple of important issues we'd need to work through:
- Oceania is remote & has a small population, so we could probably expect
attendance to be in the low end of the range, relative to recent FOSS4Gs [1]
<https://wiki.osgeo.org/wiki/FOSS4G#Overview_of_past_conferences_and_attendances>.
Would this present financial challenges? Would we be able to deliver the
conference to the standard the community has come to expect?
- Do we have enough volunteer capacity in this community to do this in
parallel with the other stuff we have going on? I suppose the response to
this thread will help us answer this question...
In addition to the (compelling) approach from the Melbourne bureau, I'm
aware of two other approaches (from Brisbane & Cairns).
Anyway - I'm very interested to explore the answers to these questions
before I personally commit, but I would love to see it happen!
[1]
https://wiki.osgeo.org/wiki/FOSS4G#Overview_of_past_conferences_and_attendances
<https://wiki.osgeo.org/wiki/FOSS4G#Overview_of_past_conferences_and_attendances>
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Message: 4
Date: Fri, 17 May 2019 20:41:35 +1000
From: adam steer <adam.d.steer at gmail.com>
To: "foss4g-oceania at lists.osgeo.org" <foss4g-oceania at lists.osgeo.org>
Subject: Re: [FOSS4G-Oceania] Should Oceania pitch to host the
international FOSS4G 2021?
Message-ID:
<CAFORoyhRzargOxr-y=GagrfBx_PAC-iXYA4B7TavnSxRvN=0mA at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"
Hi all
Like John, I’m not certain we have the volunteer energy to push for a 2021
international FOSS4G. The idea seems risky - it could either really light up
the community or burn some key people out.
Yes, we’ve had amazing success and the OSGeo Oceania and FOSS4G SotM Oceania
leadership groups will continue that. I would love to see us nurture an
increasingly broad volunteer base with local events a little
longer- to grow our metaphorical flight feathers a bit more so we can soar
with confidence for an international event.
An additional challenge I see is representation - I personally would need to
see more voices from the full diversity of demographic cohorts in the region
before committing volunteer energy to an international FOSS4G.
For the 4-600 attendees range, I’d also like to consider regional Australia
(Alice Springs?) or Aotearoa/New Zealand as locations. Exotic locations
always pique my conference interest :)
I see the slow-ish trickle of responses from the regular crowd as a sign
that maybe the time isn’t right - if that becomes a flood, I’ll change my
opinion!
Cheers
Adam
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