[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 10 26

[Jonah Sullivan]

Quick 30-minute meeting today (meeting notes link
<https://docs.google.com/document/d/1_V4-tuRwUOgP5Qe8hF-cvL2aimKQ_YSP25N5Sgoeld8/edit?usp=sharing>).
The main developments are:

   - Swag designer is working on t-shirt and sticker, will be available
   next week.
   - Website has details of 4 of 6 keynote speakers
   <https://2020.foss4g-oceania.org/programme/> and will be announced later
   this week (and announcement will be sent to Hub Managers for local
   distribution in your area).
   - Website still has Call for Presentations up, will be removed and made
   a stub for presentation recordings.

See you next Monday.

FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 10 26
Attendees (and hub location)

   -

   Nemaia Koto (Suva)
   -

   Carrol Chan (Suva)
   -

   Brent Wood (Wellington)
   -

   Tevita (Apia)
   -

   Gerry (Canberra)
   -

   Edoardo (Melbourne)
   -

   Dawn (Hobart)
   -

   Akuila (Suva)
   -

   Jonah (Canberra)
   -

   Steven Ackerley (Canberra)
   -

Apologies

   -

   John Bryant
   -

   Henry Walshaw
   -

   David Garcia
   -

Outstanding actions:

   -

   ACTION: LOC to add privacy policy to conference website.
   -

   ACTION: LOC to put speaker profiles on website
   -

   ACTION: LOC to set up a print-on-demand system for Conference Swag
   -

   ACTION: Jonah to bring swag designer options to LOC
   -

   ACTION: LOC to announce keynote speakers ASAP

Agenda

   -

   Sponsorship
   -

      Budget
      -

         Perth Budget
         <https://docs.google.com/spreadsheets/d/1adiSMW6O84_gLql33cD47kuHMN2Xdu4TWEJjG5jAsTM/edit?usp=sharing>
         (useful template)
         -

      Prospectus
      -

         Sponsorship Prospectus
         <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
         -

         Perth prospectus
         <https://drive.google.com/file/d/1I4hBEBEUms_PrOB4zCbVre4f2Zasg5X3/view?usp=sharing>
         - feel free to borrow from this
         -

      Swag
      -

         Designer has been engaged, still need to set up print on demand
         service.
         -

   Logistics
   -

      ACTION: Jonah to send out link to Google Drive for Hub Managers to
      use.
      -

      Event Funding
      -

         Known expenses can be disbursed by OSGeo Oceania before payment
         -

            Then reconciled after the event
            -

         Tickets (via Tito) will go to OSGeo Oceania and then disbursed
         after the event
         -

         Tax
         -

            NZ tax not required (under the threshold)
            -

            AU GST must be collected
            -

      Call for presentations
      -

         ACTION: LOC to promulgate advice on presentation recording,
         especially audio device
         -

         ACTION: LOC to edit conference website to remove CFP and make stub
         for submitted recordings.
         -

         Responses sent to hub managers
         -

         Some hubs are oversubscribed (lookin’ at you Auckland), could
         shunt presenters to other hubs.
         -

         Hubs can stream and record content to make it available to the
         region.
         -

      Keynote Speakers

Name

Topic

Status

Tom MacWright

Ethics in Geo

CONFIRMED

Nathan Woodrow

Communities: FOSS4G, Board gaming, painting

CONFIRMED

Litea Biukoto

Climate & Disaster Resilient Development

CONFIRMED

Grayson Cooke

Aesthetics of map data

CONFIRMED

Markus Mannheim

Journalism with map data

CONFIRMED - pre-recorded only

Lesley Arnold

SSSI Mapathon

CONFIRMED


   -

      Conference Website
      -

         https://foss4g-oceania.org/
         -

         Outstanding pull requests
         <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020/pulls>
         and issues
         <https://github.com/foss4g-oceania/foss4g-sotm-oceania-2020/issues>
         -

         Hub group photos should be posted to the conference website.
         -

      Ticketing:
      -

         Tito must be used for non-free events - email the distribution
         list to request a Tito event and access
         -

         Super brief documentation:
         https://docs.google.com/document/d/14QDF-TUagUj4cOPYXarr64TvrTU4vCp7EZ_hA9k8RcI/edit#

         -

      Timing
      -

         Meeting planner
         <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
         -

         2 hours where we can have common content that is live and
         interactive.
         -

         Several hubs have published schedules for their events
         -

      Communications
      -

         https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
         -

   Perth hub Google Drive docs
   <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
   (feel free to pilfer!)
   -

   Questions to/from hubs:
   -

      Do any of the hubs have a privacy policy for data collection?
      -

   Next Meeting
   -

      Monday 26 October (and then weekly on Mondays)
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