[FOSS4G-Oceania] FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 07

[John Bryant]

Thanks Jonah. For others' info, we agreed in the hub managers' meeting this
morning that we'd try to use this list for hub organising chatter for the
upcoming online FOSS4G SotM Oceania event. This list has been mostly quiet
over the last year or so, but its purpose for existence is to organise this
event, so it seems suitable. Also this should have the added benefit of
allowing others to chime in where needed.

And so, we have a couple of questions, I think these are for the OSGeo
Oceania board:

   - *Will there be any financial assistance for hubs?* We will need to
   know the answer to this one fairly promptly, so we can figure out whether
   we need to do fundraising, and how to set our registration prices. I
   understand there is $2500 budgeted for the whole event.
   - *Will OSGeo Oceania be able to sign venue contracts and pay
   deposit/booking fees?* Many of the hubs are looking for free venues, so
   this might not be a major concern, but if it comes up it would be good to
   know if we have this option.

Thanks!
John

p.s. If you're on this list from before, and don't want to stay subscribed,
you can easily unsubscribe yourself here:
https://lists.osgeo.org/mailman/listinfo/foss4g-oceania


On Mon, 7 Sep 2020 at 11:10, Jonah Sullivan <jonahsullivan79 at gmail.com>
wrote:

> Meeting notes can be found at this link
> <https://docs.google.com/document/d/1w53x2v8oFbND3mrJiYcmPnMknwOSVOqwRE-C_RtzTZU/edit?usp=sharing>,
> and copied below for your convenience.
>
> Don't forget to sign up to the foss4g-oceania
> <https://lists.osgeo.org/mailman/listinfo/foss4g-oceania> email list for
> future communications.
>
>
> FOSS4G SotM Oceania 2020 Hub Managers meeting 2020 09 07
> Attendees
>
>    -
>
>    Jonah
>    -
>
>    John
>    -
>
>    Dawn
>    -
>
>    George
>    -
>
>    Julie
>    -
>
>    Hamish
>    -
>
>    Edoardo
>    -
>
>    David Garcia
>    -
>
>    Ewen Hill
>    -
>
>    Tim Bryde
>    -
>
>    Carrol
>    -
>
> Apologies
>
>    -
>
>    Rafael Molina
>
> Outstanding actions:
>
>    -
>
>    ACTION: Jonah to send out meeting minutes, and invitation to next
>    meeting in a fortnight.
>
> Agenda
>
>    -
>
>    Sponsorship
>    -
>
>       Budget
>       -
>
>       Prospectus
>       -
>
>          Old Sponsorship Prospectus
>          <https://docs.google.com/presentation/d/1dERFhYruRW8FSiDOlWHeP7fRpKcco7grzOCNyPAbouk/edit?usp=sharing>
>          -
>
>          ACTION: LOC to reconfigure the prospectus for the hubs to use
>          -
>
>    Logistics
>    -
>
>       Conference Website
>       -
>
>          https://2020.foss4g-oceania.org/
>          -
>
>          Hub website:
>          -
>
>             External services (meetup, eventbrite, etc)
>             -
>
>             ACTION: LOC to create Page within the Local Organising
>             Committee
>             -
>
>             ACTION: LOC to edit Sponsorship part of website
>             -
>
>             ACTION: LOC update website map with each hub
>             -
>
>       Ticketing:
>       -
>
>          ACTION: LOC to create Tito events  (populated with event details
>          for each hub by hub managers)
>          -
>
>       Timing
>       -
>
>          Meeting planner
>          <https://www.timeanddate.com/worldclock/meetingtime.html?iso=20201120&p1=196&p2=152&p3=927&p4=82&p5=282>
>          -
>
>          2 hours where we can have common content that is live and
>          interactive. It will be late afternoon in Apia (2-4pm) and in the morning
>          in Perth (9-11am).
>          -
>
>       IDEA: Hub local content: call for presentations could be
>       centralised.
>       -
>
>       Communications
>       -
>
>          https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>          -
>
>    Perth hub Google Drive docs
>    <https://drive.google.com/drive/u/0/folders/1Xdkdtem4EqxjeUUb1OmntFPRrqfs5LQj>
>    (feel free to pilfer!)
>    -
>
>    Questions from hubs:
>    -
>
>       Will there be any financial assistance for hubs?
>       -
>
>       Will OSGeo Oceania be able to sign venue contracts and pay
>       deposit/booking fees?
>       -
>
>       Will there be the possibility of using existing registration
>       infrastructure (Tito)?
>       -
>
>       When will we have the schedule for streamed content? We want to get
>       our own schedule finalised soon.
>
> _______________________________________________
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> FOSS4G-Oceania at lists.osgeo.org
> https://lists.osgeo.org/mailman/listinfo/foss4g-oceania
>
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